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Productivity · head to head

OmniFocus 3 vs Resource Guru

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which OmniFocus 3 and Resource Guru actually diverge.

Attributes where OmniFocus 3 and Resource Guru differ
AttributeOmniFocus 3Resource Guru
Starting price$39.99/year$5/month
Pricing modelsubscriptionUnknown
PlatformsMacOS, IOS, IPadOS, WebWeb
CategoryProductivityCalendar & Time Management
Founded19932012

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Resource Guru
  • Capturing tasks with contexts, defer dates and review cyclesnot Resource Guru
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Resource Guru

Resource Guru

  • Schedulingnot OmniFocus 3
  • Appointment bookingnot OmniFocus 3
  • Time trackingnot OmniFocus 3
  • Resource managementnot OmniFocus 3
  • Team coordinationnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is OmniFocus 3 or Resource Guru better?
Neither clearly leads. OmniFocus 3 starts at $39.99/year and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or Resource Guru?
OmniFocus 3 starts at $39.99/year and Resource Guru at $5/month.
Does OmniFocus 3 or Resource Guru run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Resource Guru runs on Web.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Resource Guru is typically brought in for.
What can OmniFocus 3 do that Resource Guru cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

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