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Software · head to head

Google Tasks vs Hubstaff

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Hubstaff logo

Hubstaff

Software

Time tracking and team management for remote teams

From
$5.99/month
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Hubstaff billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle
  • They diverge on capability: Google Tasks covers Task creation, Hubstaff covers Time tracking with timer.

Where they differ

Only the attributes on which Google Tasks and Hubstaff actually diverge.

Attributes where Google Tasks and Hubstaff differ
AttributeGoogle TasksHubstaff
Starting priceFree$5.99/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb, IOS, Android, MacOS, Windows
Founded19982012

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Calendar
  • Google Workspace

Only in Hubstaff

  • Time tracking with timer
  • Activity monitoring
  • GPS location tracking
  • Screenshots
  • Reports and analytics
  • Invoicing
  • Team management
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Hubstaff
  • Appointment bookingnot Hubstaff
  • Time trackingnot Hubstaff
  • Resource managementnot Hubstaff
  • Team coordinationnot Hubstaff

Hubstaff

  • Productivitynot Google Tasks
  • Collaborationnot Google Tasks
  • Task managementnot Google Tasks
  • Organizationnot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Hubstaff

  • Billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Hubstaff

$5.99/month
  • FreeFree
    • Basic time tracking
    • Limited to 1 user
    • Basic reports
  • Starter$5.99/month
    • Time tracking
    • Team management
    • Reports
  • Pro$9.99/month
    • Everything in Starter
    • GPS tracking
    • Activity monitoring

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Hubstaff if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Hubstaff review

Questions people ask

Is Google Tasks or Hubstaff better?
Neither clearly leads. Google Tasks starts at Free and Hubstaff at $5.99/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Hubstaff?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and $5.99/month for Hubstaff.
Does Google Tasks or Hubstaff run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Hubstaff runs on Web, IOS, Android, MacOS, Windows.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Hubstaff starts at $5.99/month.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Hubstaff is typically brought in for.
What can Google Tasks do that Hubstaff cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
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Related pages

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