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Software · head to head

Resource Guru vs Time Doctor

Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite
Time Doctor logo

Time Doctor

Software

Employee time tracking and productivity monitoring

From
$4/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions; Time Doctor historical tracking data retention is capped by plan: 3 months on Basic and 6 months on Standard, versus 2 years on Premium and Enterprise
  • They diverge on capability: Resource Guru covers Resource scheduling, Time Doctor covers Time tracking with timer.

Where they differ

Only the attributes on which Resource Guru and Time Doctor actually diverge.

Attributes where Resource Guru and Time Doctor differ
AttributeResource GuruTime Doctor
Starting price$5/month$4/month
Pricing modelUnknownsubscription
PlatformsWebWeb, IOS, Android, MacOS, Windows
Founded20122011

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

Only in Time Doctor

  • Time tracking with timer
  • Activity monitoring
  • Screenshots
  • GPS tracking
  • Webcam monitoring
  • Reports and invoicing
  • Mobile apps
  • Team management

What people use each for

The jobs each tool is most often brought in to do.

Resource Guru

  • Schedulingnot Time Doctor
  • Appointment bookingnot Time Doctor
  • Time trackingnot Time Doctor
  • Resource managementnot Time Doctor
  • Team coordinationnot Time Doctor

Time Doctor

  • Productivitynot Resource Guru
  • Collaborationnot Resource Guru
  • Task managementnot Resource Guru
  • Organizationnot Resource Guru

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Time Doctor

  • Historical tracking data retention is capped by plan: 3 months on Basic and 6 months on Standard, versus 2 years on Premium and Enterprise
  • HRIS and Payroll native integrations are paid add-ons at $200 per integration per month
  • Software Cost Insights add-on costs $3 per user per month on top of the base plan

Pricing, plan by plan

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Time Doctor

$4/month
  • Basic$4/month
    • Time tracking
    • Reports
    • Mobile apps
  • Standard$6/month
    • Everything in Basic
    • Activity monitoring
    • Screenshots
  • Premium$10/month
    • Everything in Standard
    • GPS tracking
    • Webcam snapshots

Which should you pick?

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Choose Time Doctor if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Time Doctor review

Questions people ask

Is Resource Guru or Time Doctor better?
Neither clearly leads. Resource Guru starts at $5/month and Time Doctor at $4/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Resource Guru or Time Doctor?
Resource Guru starts at $5/month and Time Doctor at $4/month.
Does Resource Guru or Time Doctor run on more platforms?
Resource Guru runs on Web. Time Doctor runs on Web, IOS, Android, MacOS, Windows.
What is Resource Guru best used for?
Resource Guru is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Time Doctor is typically brought in for.
What can Resource Guru do that Time Doctor cannot?
Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Time Doctor covers Time tracking with timer, Activity monitoring, Screenshots, GPS tracking.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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