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Software · head to head

Remember The Milk vs Resource Guru

Remember The Milk logo

Remember The Milk

Software

The smart to-do app for busy people

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Remember The Milk has a free tier, so it costs nothing to try first.
  • Each has a real cost: Remember The Milk interface looks dated compared to modern task managers; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Remember The Milk covers Smart lists, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Remember The Milk and Resource Guru actually diverge.

Attributes where Remember The Milk and Resource Guru differ
AttributeRemember The MilkResource Guru
Starting priceFree$5/month
Free tierYesNo
PlatformsWeb, iOS, Android, macOS, WindowsWeb
Founded20042012

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Remember The Milk

  • Smart lists
  • Location reminders
  • Task sharing
  • Advanced search
  • Subtasks
  • Evernote
  • Twitter
  • Macos support

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Slack
  • Zapier

Both cover

  • Google Calendar
  • Outlook
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Remember The Milk

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Resource Guru

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Remember The Milk

  • Interface looks dated compared to modern task managers
  • Limited mobile app features compared to desktop version
  • No advanced project management features like Gantt charts or timeline views

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Remember The Milk

Free
  • FreeFree
    • Task creation and organization
    • Basic reminders
    • List sharing
  • Pro$39.99/year
    • All free features
    • Advanced sorting
    • Attachments

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Remember The Milk if

  • You need smart lists.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want location reminders.
Remember The Milk review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Remember The Milk or Resource Guru better?
Neither clearly leads. Remember The Milk starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Remember The Milk or Resource Guru?
Remember The Milk has a free tier; the other does not. Paid plans start at Free for Remember The Milk and $5/month for Resource Guru.
Does Remember The Milk or Resource Guru run on more platforms?
Remember The Milk runs on Web, iOS, Android, macOS, Windows. Resource Guru runs on Web.
Can I use Remember The Milk for free?
Yes. Remember The Milk has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Remember The Milk best used for?
Remember The Milk is most often used for scheduling, appointment booking, time tracking, resource management.
What can Remember The Milk do that Resource Guru cannot?
Remember The Milk covers Smart lists, Location reminders, Task sharing, Advanced search. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Google Calendar, Outlook, Web support, Ios support.

Answered from the vendors’ own pages

Remember The Milk: Is there a free version of Remember The Milk?

Yes. Remember The Milk is free to download and use with core features like task creation, lists, reminders, and basic sharing. A Pro subscription at $39.99 annually unlocks advanced features like advanced sorting, attachments, and Apple Watch support.

Source
Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Remember The Milk: What devices and platforms does Remember The Milk support?

Remember The Milk is available across desktop, mobile, web, and wearable platforms with native applications, ensuring tasks remain synchronized across all devices.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Remember The Milk: Can I share tasks with others in Remember The Milk?

Yes, Remember The Milk allows you to share lists and assign tasks to others to coordinate work and get things done faster.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Remember The Milk: Does Remember The Milk integrate with other apps?

Yes, Remember The Milk integrates natively with Gmail, Google Calendar, Evernote, and Zapier, allowing you to capture tasks from multiple sources.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

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