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Accounting · head to head

Fyle vs insightsoftware

Fyle logo

Fyle

Accounting

Real-time expense management that works with your cards

From
$11.99/month per active user
Rated
-
Full reviewWebsite
insightsoftware logo

insightsoftware

Accounting

A private-equity roll-up of financial reporting and EPM tools for the office of the CFO

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Fyle billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill; insightsoftware you are buying one acquired product rather than a platform, and its roadmap depends on portfolio strategy decisions made after your contract is signed.
  • They diverge on capability: Fyle covers Real-time card tracking, insightsoftware covers Excel-native reporting.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Fyle and insightsoftware actually diverge.

Attributes where Fyle and insightsoftware differ
AttributeFyleinsightsoftware
Starting price$11.99/month per active userOn request
Pricing modelsubscriptionquote
PlatformsWeb, Ios, AndroidWeb, Windows
Founded2016Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fyle

  • Real-time card tracking
  • Automatic receipt matching
  • Expense policies
  • Approval workflows
  • Mileage tracking
  • QuickBooks
  • Xero
  • Sage Intacct

Only in insightsoftware

  • Excel-native reporting
  • ERP connectors
  • Financial close and consolidation
  • Budgeting and planning
  • Embedded analytics
  • Lease and equity management

What people use each for

The jobs each tool is most often brought in to do.

Fyle

  • Expense reporting and corporate card reconciliationnot insightsoftware
  • Enforcing spend policy and approvals before reimbursementnot insightsoftware

insightsoftware

  • A Dynamics or NetSuite finance team that needs live ERP data in Excel without an IT-built data warehousenot Fyle
  • Month-end close reporting where the current process is exporting to Excel and manually rekeying figuresnot Fyle
  • Statutory consolidation and disclosure management across several legal entities and currenciesnot Fyle
  • A software vendor embedding dashboards into its own application using Logi Analyticsnot Fyle

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fyle

  • Billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
  • The Growth plan carries a 5 user minimum and the Business plan a 10 user minimum, so the entry cost is set by the floor rather than the team
  • API access and the Sage Intacct and NetSuite integrations require a paid tier
  • ACH reimbursements and project expense tracking sit above the entry plan
  • Both published plans are billed annually
  • Enterprise pricing is custom and aimed at organisations with 250 or more employees

insightsoftware

  • You are buying one acquired product rather than a platform, and its roadmap depends on portfolio strategy decisions made after your contract is signed.
  • The acquisition pace, roughly twenty-five companies, has produced overlapping products in the same category, and customers of the loser in an internal overlap face a migration they did not plan.
  • Renewal price increases are a recurring complaint across the portfolio, which is a normal consequence of private-equity ownership and should be negotiated into the initial contract rather than discovered later.
  • Support quality varies sharply by product depending on how recently it was acquired and how integrated the support organisation is, so reference checks need to be product-specific rather than vendor-level.
  • Nothing is priced publicly, and because each product is priced separately a finance stack assembled from three insightsoftware products can cost far more than the platform framing implies.

Pricing, plan by plan

Fyle

$11.99/month per active user
  • Growth$11.99/month per active user
    • Minimum 5 users
    • Unlimited expense tracking, receipt scanning
    • Card integrations, mileage/per diem tracking
  • Business$14.99/month per active user
    • Minimum 10 users
    • Multi-stage approvals, ACH reimbursements (US only)
    • Project tracking, Sage Intacct/300 CRE integrations
  • Enterprise$null/mo
    • 250+ employees
    • IP whitelisting, SSO options
    • Branded accounts, dedicated account manager

insightsoftware

On request
  • insightsoftware products$undefined/year
    • Priced per product, not as one platform
    • Annual subscription or perpetual licence depending on the product
    • Named user and server-based metrics vary by product

Which should you pick?

Choose Fyle if

  • You need real-time card tracking.
  • You work on Web, Ios, Android.
  • You also want automatic receipt matching.
Fyle review

Choose insightsoftware if

  • You need excel-native reporting.
  • You work on Web, Windows.
  • You also want erp connectors.
insightsoftware review

Questions people ask

Is Fyle or insightsoftware better?
Neither clearly leads. Fyle starts at $11.99/month per active user and insightsoftware at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fyle or insightsoftware?
Fyle starts at $11.99/month per active user and insightsoftware at On request.
Does Fyle or insightsoftware run on more platforms?
Fyle runs on Web, Ios, Android. insightsoftware runs on Web, Windows.
What is Fyle best used for?
Fyle is most often used for expense reporting and corporate card reconciliation, enforcing spend policy and approvals before reimbursement. Of those, expense reporting and corporate card reconciliation and enforcing spend policy and approvals before reimbursement are not what insightsoftware is typically brought in for.
What can Fyle do that insightsoftware cannot?
Fyle covers Real-time card tracking, Automatic receipt matching, Expense policies, Approval workflows. insightsoftware covers Excel-native reporting, ERP connectors, Financial close and consolidation, Budgeting and planning.

Answered from the vendors’ own pages

Fyle: How does Fyle define and charge for active users?

An 'active user' is defined as an employee who creates at least one expense or has a credit card connected with active transactions monthly. You only pay for active users, not all onboarded employees.

Source
insightsoftware: Is insightsoftware one product?

No. It is a portfolio of roughly twenty-five acquired products including Jet Reports, Spreadsheet Server, Longview, Certent and Logi Analytics.

Fyle: What is Fyle's Growth plan pricing?

The Growth plan costs $11.99 per active user per month (billed annually) with a minimum of 5 users. Includes unlimited expense tracking, receipt scanning, and single-stage approvals.

Source
insightsoftware: Who owns it?

TA Associates, with Hg investing around one billion US dollars for joint control at a valuation near four billion.

Fyle: What features does Fyle's Business plan add?

The Business plan costs $14.99 per active user per month (minimum 10 users, annual billing) and adds multi-stage approvals, project tracking, ACH reimbursements (US only), and premium support.

Source
insightsoftware: Does it publish pricing?

No. Each product is quoted separately.

insightsoftware: What should I check before buying?

Where your specific product sits in the portfolio strategy, and whether it overlaps with another acquired product.

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