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Utilities · head to head

Everything vs Todoist

Everything logo

Everything

Utilities

Instant filename search for Windows

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Everything searches filenames only, not file contents, which is the deliberate trade for its speed; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Everything covers Instant results, Todoist covers Natural language input.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Everything and Todoist actually diverge.

Attributes where Everything and Todoist differ
AttributeEverythingTodoist
Pricing modelFree; donations acceptedUnknown
PlatformsWindowsWeb, iOS, Android, macOS, Windows
CategoryUtilitiesProductivity
FoundedUnknown2007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Everything

  • Instant results
  • MFT-based indexing
  • Tiny footprint
  • Regex and filters

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

Everything

  • Finding a file by name instantly instead of waiting on Windows Searchnot Todoist
  • Locating duplicates and stray files across large drivesnot Todoist
  • Navigating a machine with hundreds of thousands of filesnot Todoist

Todoist

  • Personal task managementnot Everything
  • Team project coordinationnot Everything
  • Goal trackingnot Everything
  • Habit buildingnot Everything
  • Daily planningnot Everything

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Everything

  • Searches filenames only, not file contents, which is the deliberate trade for its speed
  • Windows and NTFS only: no macOS or Linux build, and non-NTFS volumes fall back to slower indexing
  • Requires administrator rights to read the Master File Table

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Everything

Free
  • FreeFree
    • Core functionality
    • Personal use

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Everything if

  • You need instant results.
  • You want to start without paying.
  • You work on Windows.
  • You also want mft-based indexing.
Everything review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Everything or Todoist better?
Neither clearly leads. Everything starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Everything or Todoist?
Everything starts at Free and Todoist at Free.
Does Everything or Todoist run on more platforms?
Everything runs on Windows. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Everything for free?
Both have a free tier, so you can try either at no cost before committing.
What is Everything best used for?
Everything is most often used for finding a file by name instantly instead of waiting on windows search, locating duplicates and stray files across large drives, navigating a machine with hundreds of thousands of files. Of those, finding a file by name instantly instead of waiting on windows search and locating duplicates and stray files across large drives are not what Todoist is typically brought in for.
What can Everything do that Todoist cannot?
Everything covers Instant results, MFT-based indexing, Tiny footprint, Regex and filters. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Everything: Is Everything free?

Yes, free to use with donations accepted.

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Everything: Why is it so much faster than Windows Search?

It reads the NTFS Master File Table directly instead of crawling the filesystem, so indexing a whole volume takes seconds.

Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Everything: Can it search inside files?

Only in a limited way. It is built for filename search, and full content search is not what it is for.

Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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