Software · head to head
Confluence vs Notion
Notion
Software
All-in-one workspace for notes, tasks, wikis, and databases
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Confluence listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X; Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
- They diverge on capability: Confluence covers Page creation, Notion covers Rich text editing with blocks.
Where they differ
Only the attributes on which Confluence and Notion actually diverge.
| Attribute | Confluence | Notion |
|---|---|---|
| Pricing model | subscription | Unknown |
| Platforms | Web, Windows, Macos, Ios, Android | Web, iOS, Android |
| Founded | 2002 | 2016 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Confluence
- Page creation
- Rich text editing
- Macros
- Templates
- Comments
- Version history
- Content organization
- Jira
Only in Notion
- Rich text editing with blocks
- Customizable databases
- Kanban boards and calendars
- Real-time collaboration
- Template library
- File attachments
- Web clipper
- API access
Both cover
- Slack
- GitHub
- Zapier
- SOC2
What people use each for
The jobs each tool is most often brought in to do.
Confluence
- Knowledge basenot Notion
- Meeting notesnot Notion
- Process documentationnot Notion
- Project planningnot Notion
Notion
- Project managementnot Confluence
- Knowledge base creationnot Confluence
- Note-taking and documentationnot Confluence
- Team collaborationnot Confluence
- Content planningnot Confluence
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Confluence
- Listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X
Notion
- Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
- Free tier only includes trial AI capabilities; full Notion AI requires paid plan
- Page history limited to 7 days on free plan
- Per-member pricing increases costs for teams compared to flat-rate competitors
- Limited automation capabilities compared to dedicated workflow platforms
Pricing, plan by plan
Confluence
Free- FreeFree
- Unlimited pages
- Basic sharing
- Search
- Standard$5.5/month
- Everything in Free
- Advanced permissions
- Macros
Notion
Free- FreeFree
- 1000 block limit (2+ members)
- 7-day page history
- 5MB file upload cap
- Plus$10/month
- Unlimited blocks
- 30-day page history
- Unlimited file uploads
- Business$20/month
- All Plus features
- Notion Agent
- AI Meeting Notes
- Enterprise$null/custom
- All Business features
- Advanced controls
- Audit logs
Which should you pick?
Choose Confluence if
- You need page creation.
- You want to start without paying.
- You work on Web, Windows, Macos, Ios, Android.
- You also want rich text editing.
Choose Notion if
- You need rich text editing with blocks.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want customizable databases.
Questions people ask
- Is Confluence or Notion better?
- Neither clearly leads. Confluence starts at Free and Notion at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Confluence or Notion?
- Confluence starts at Free and Notion at Free.
- Does Confluence or Notion run on more platforms?
- Confluence runs on Web, Windows, Macos, Ios, Android. Notion runs on Web, iOS, Android.
- Can I use Confluence for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Confluence best used for?
- Confluence is most often used for knowledge base, meeting notes, process documentation, project planning. Of those, knowledge base and meeting notes are not what Notion is typically brought in for.
- What can Confluence do that Notion cannot?
- Confluence covers Page creation, Rich text editing, Macros, Templates. Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. Both handle Slack, GitHub, Zapier, SOC2.
Answered from the vendors’ own pages
Notion: What are Notion's pricing tiers?
Notion offers four plans: Free ($0/member/month), Plus ($10/member/month), Business ($20/member/month recommended), and Enterprise (custom pricing). All paid plans include Notion AI and identical features with no per-feature charges.
SourceNotion: What is included in Notion's free plan?
The free plan includes databases with limited collaborative blocks, trial AI capabilities, basic forms, basic sites, Notion Calendar, and file uploads. For workspaces with 2+ members, there is a 1,000-block limit.
SourceNotion: How much does Notion AI cost?
Notion AI is included with Plus ($10/mo), Business ($20/mo), and Enterprise plans. Free and Plus plans include limited AI trial capabilities. Custom Agents cost $10 per 1,000 monthly credits after free trial.
SourceNotion: Can guests access Notion workspaces without payment?
Yes. Guests are free of charge on all plans including the free tier. Free tier allows 10 guests; paid plans include unlimited guests. Guests can only access individual pages they are invited to.
SourceNotion: Does Notion integrate with other apps?
Yes. Notion integrates with 100+ third-party apps including Slack, Google Drive, GitHub, Google Calendar, Trello, Jira, Zapier, and many others. Native integrations are available plus additional connections via Zapier.
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