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Research · head to head

Castor EDC vs NVivo

Castor EDC logo

Castor EDC

Research

Electronic data capture and eConsent for clinical trials, built for investigator-initiated studies as well as sponsors

From
On request
Rated
-
Full reviewWebsite
NVivo logo

NVivo

Research

Easy-to-use, collaborative qualitative analysis software

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Castor EDC nothing is published: pricing is quoted only after a scoping call and protocol review, so budgeting a grant application means asking for a quote months before the study is funded and hoping the scope holds.; NVivo base plan pricing not displayed on shop page; requires adding to cart or contacting sales
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Castor EDC and NVivo actually diverge.

Attributes where Castor EDC and NVivo differ
AttributeCastor EDCNVivo
PlatformsWeb, iOS, AndroidWeb

Identical on both: starting price (On request), pricing model (quote), free tier (No), user rating (Not yet rated), category (Research).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Castor EDC

  • Browser-based study build
  • 21 CFR Part 11 workflows
  • eConsent
  • ePRO and surveys
  • Randomisation
  • Per-study licensing
  • Grant-funded pricing paths
  • Data export

Only in NVivo

Nothing recorded that Castor EDC does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Castor EDC

  • An academic hospital running an investigator-initiated trial that cannot fund a sponsor-grade EDC contract or a data management CROnot NVivo
  • A medical device company collecting post-market clinical follow-up data with Part 11 audit trailsnot NVivo
  • A multi-site registry that needs remote eConsent because participants are recruited nationally rather than at a clinicnot NVivo
  • A biotech running a small phase two study that wants the database built by its own clinical team in weeks rather than commissionednot NVivo

NVivo

  • Qualitative data analysis for researchnot Castor EDC
  • Document and interview coding and analysisnot Castor EDC
  • Transcription and collaborative research projectsnot Castor EDC

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Castor EDC

  • Nothing is published: pricing is quoted only after a scoping call and protocol review, so budgeting a grant application means asking for a quote months before the study is funded and hoping the scope holds.
  • Price scales on protocol complexity rather than a simple unit, so two studies with the same participant count can be quoted very differently and there is no public benchmark to argue against.
  • Modules such as eConsent, ePRO and randomisation are quoted on top of the base platform, so the headline EDC figure is rarely the number that appears on the final proposal.
  • It is deliberately lighter than the full sponsor suites, so a study that grows into a global registrational programme needing integrated CTMS, safety, IRT and full trial supply management will need additional systems and the interfaces between them.
  • Regulatory responsibility does not transfer with the software: the platform supports Part 11 compliant workflows, but system validation for your intended use, SOPs and audit readiness remain your obligation and your cost, which sponsors new to EDC consistently underestimate.

NVivo

  • Base plan pricing not displayed on shop page; requires adding to cart or contacting sales
  • Volume licensing (10+ seats) requires sales contact only
  • No free version available, only trials without specified duration

Pricing, plan by plan

Castor EDC

On request
  • Castor EDC$undefined/year
    • Priced per study on protocol complexity, duration, sites and modules
    • 21 CFR Part 11 and ICH GCP workflows
    • eConsent, ePRO and randomisation modules quoted separately

NVivo

On request

No published plan breakdown. See the NVivo review.

Which should you pick?

Choose Castor EDC if

  • You need browser-based study build.
  • You work on Web, iOS, Android.
  • You also want 21 cfr part 11 workflows.
Castor EDC review

Choose NVivo if

Nothing in the data separates NVivo from Castor EDC on the points above - pick on price and on how each one feels to use.

NVivo review

Questions people ask

Is Castor EDC or NVivo better?
Neither clearly leads. Castor EDC starts at On request and NVivo at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Castor EDC or NVivo?
Castor EDC starts at On request and NVivo at On request.
Does Castor EDC or NVivo run on more platforms?
Castor EDC runs on Web, iOS, Android. NVivo runs on Web.
What is Castor EDC best used for?
Castor EDC is most often used for an academic hospital running an investigator-initiated trial that cannot fund a sponsor-grade edc contract or a data management cro, a medical device company collecting post-market clinical follow-up data with part 11 audit trails, a multi-site registry that needs remote econsent because participants are recruited nationally rather than at a clinic, a biotech running a small phase two study that wants the database built by its own clinical team in weeks rather than commissioned. Of those, an academic hospital running an investigator-initiated trial that cannot fund a sponsor-grade edc contract or a data management cro and a medical device company collecting post-market clinical follow-up data with part 11 audit trails are not what NVivo is typically brought in for.
What can Castor EDC do that NVivo cannot?
Castor EDC covers Browser-based study build, 21 CFR Part 11 workflows, eConsent, ePRO and surveys.

Answered from the vendors’ own pages

Castor EDC: Is there a free academic version?

No published free tier. There are academic, non-profit and grant-funded pricing paths, but each is quoted rather than self-service.

NVivo: How much does NVivo cost?

NVivo pricing is not displayed on the public website. Base plan pricing varies by subscription type and region. Individual/small teams can purchase directly through shop.lumivero.com, while organizations with 10+ licenses must contact sales for quotes.

Source
Castor EDC: Is it 21 CFR Part 11 compliant?

It supports Part 11 compliant workflows with audit trails and electronic signatures. Validating the system for your specific use remains your responsibility.

NVivo: What are NVivo add-on costs?

NVivo AI Assistant costs $250 per year. Transcription costs $499 per year (50 hours annually) or $30 one-time (60 minutes). Collaboration Cloud for team sharing costs $99 per year.

Source
Castor EDC: Do I need a programmer to build a study?

No. Case report forms are configured in the browser, which is the main reason academic groups adopt it.

NVivo: Does NVivo offer a free version?

No free version of NVivo is available. Free trials are available at the product website, though trial duration is not specified. Individual users can purchase licenses directly through lumivero.com.

Source
Castor EDC: How long does a quote take?

Castor states a full pricing proposal within five business days of sharing the protocol.

NVivo: Is NVivo AI Assistant included in subscription?

No, NVivo AI Assistant is a paid add-on costing $250 per year. However, through August 18-September 15, 2026, AI Assistant is free with annual NVivo + AI subscriptions using code BTSAI100.

Source
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