Softwr

Accounting · head to head

Brex vs Notion

Brex logo

Brex

Accounting

The financial stack for growing businesses

From
Free
Rated
-
Full reviewWebsite
Notion logo

Notion

Technology

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Brex the free Essentials tier is limited to two legal entities; Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • They diverge on capability: Brex covers Corporate cards, Notion covers Rich text editing with blocks.

Where they differ

Only the attributes on which Brex and Notion actually diverge.

Attributes where Brex and Notion differ
AttributeBrexNotion
Pricing modelsubscriptionUnknown
CategoryAccountingTechnology
Founded20172016

Identical on both: starting price (Free), free tier (Yes), platforms (Web, Ios, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Brex

  • Corporate cards
  • Business accounts
  • Expense management
  • Bill pay
  • Travel
  • QuickBooks
  • NetSuite
  • Xero

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

What people use each for

The jobs each tool is most often brought in to do.

Brex

  • Corporate cards with spend controls for startupsnot Notion
  • Expense management and reimbursementsnot Notion
  • Travel booking inside the spend platformnot Notion
  • Bill pay and accounting system syncnot Notion
  • Multi-entity spend management on the paid tiersnot Notion

Notion

  • Project managementnot Brex
  • Knowledge base creationnot Brex
  • Note-taking and documentationnot Brex
  • Team collaborationnot Brex
  • Content planningnot Brex

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Brex

  • The free Essentials tier is limited to two legal entities
  • Premium is $12 per user per month, so cost scales with headcount using the card
  • Enterprise and Smart Card pricing is not published
  • Eligibility criteria are not stated anywhere on the pricing page, which matters for a product that extends credit

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Pricing, plan by plan

Brex

Free
  • EssentialsFree
    • Global card acceptance
    • Accounting integrations
    • Real-time reporting
  • Premium$12/month
    • per user
    • Custom expense policies
    • Dynamic approval chains
  • Enterprise$null/month
    • Custom pricing

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$undefined/custom
    • All Business features
    • Advanced controls
    • Audit logs

Which should you pick?

Choose Brex if

  • You need corporate cards.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want business accounts.
Brex review

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Questions people ask

Is Brex or Notion better?
Neither clearly leads. Brex starts at Free and Notion at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Brex or Notion?
Brex starts at Free and Notion at Free.
Does Brex or Notion run on more platforms?
Brex runs on Web, Ios, Android. Notion runs on Web, iOS, Android.
Can I use Brex for free?
Both have a free tier, so you can try either at no cost before committing.
What is Brex best used for?
Brex is most often used for corporate cards with spend controls for startups, expense management and reimbursements, travel booking inside the spend platform, bill pay and accounting system sync. Of those, corporate cards with spend controls for startups and expense management and reimbursements are not what Notion is typically brought in for.
What can Brex do that Notion cannot?
Brex covers Corporate cards, Business accounts, Expense management, Bill pay. Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration.

Answered from the vendors’ own pages

Brex: Does Brex have a free plan?

Yes. Brex Essentials is free for startups and growing companies and includes global card acceptance, AI-powered rules, accounting integrations, real-time reporting, and bill pay.

Source
Notion: What features are included in the free Notion plan?

The free plan ($0/member/month) includes trial AI capabilities, basic forms and sites, Notion Calendar access, unlimited databases, up to 10 external guests, and 7-day page history.

Source
Brex: What is Brex Premium pricing?

Brex Premium costs $12 per user per month and is designed for mid-sized companies. It adds custom expense policies, dynamic approval chains, AI compliance auditing, multi-entity support, and live budgets.

Source
Notion: What is the difference between Plus and Business plans?

Plus ($10/member/month) adds custom forms, unlimited file uploads, and 30-day history. Business ($20/member/month) adds Notion Agent for autonomous tasks, AI Meeting Notes, and advanced security features.

Source
Brex: What countries accept Brex cards?

Brex cards are accepted in 210+ countries. The Smart Card plan offers local-currency cards in 50+ countries for companies focused on procurement simplification and international payments.

Source
Notion: How does Notion calculate billing when team members join mid-month?

New members added mid-month incur prorated charges for the current billing period and are included in future billings.

Source
Notion: What is the refund policy for Notion subscriptions?

New users receive a full refund within 3 days for monthly plans or 30 days for annual plans. EU/UK customers get a 14-day refund window per regional policy.

Source
Notion: What happens if a payment fails on my Notion account?

Failed payments are retried up to 8 times before the account automatically downgrades to the free plan.

Source
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