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Cybersecurity · head to head

Beyond Identity vs DocuWare

Beyond Identity logo

Beyond Identity

Cybersecurity

Phishing-resistant passwordless authentication with device trust enforced at every login

From
On request
Free plan
No
Full reviewWebsite
DocuWare logo

DocuWare

Government

Document Management and Workflow Automation

From
On request
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: Beyond Identity it is an authentication layer, not an identity provider, so you keep and keep paying for Okta or Entra ID underneath and the combined per-user cost is roughly double a single-vendor approach.; DocuWare complex setup requiring significant IT effort before full functionality is achieved
  • They diverge on capability: Beyond Identity covers Device-bound credentials, DocuWare covers Document Storage.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Beyond Identity and DocuWare actually diverge.

Attributes where Beyond Identity and DocuWare differ
AttributeBeyond IdentityDocuWare
Pricing modelquoteUnknown
PlatformsWindows, macOS, Linux, iOS, AndroidWeb, iOS, Android
CategoryCybersecurityGovernment
FoundedUnknown1988

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Beyond Identity

  • Device-bound credentials
  • Continuous device posture
  • No shared secrets
  • Identity provider integration
  • Secure developer signing
  • Administrator policy engine

Only in DocuWare

  • Document Storage
  • Intelligent Indexing
  • Workflow Automation
  • Mobile Access
  • Electronic Signatures
  • Microsoft 365
  • SAP
  • QuickBooks

What people use each for

The jobs each tool is most often brought in to do.

Beyond Identity

  • An organisation that suffered a breach through MFA push fatigue and needs a factor that cannot be socially engineerednot DocuWare
  • A software company enforcing that code is only signed from a managed device with current patchesnot DocuWare
  • A firm with contractors on unmanaged laptops that must meet posture requirements before reaching internal systemsnot DocuWare
  • A security team wanting to remove passwords from the helpdesk workload rather than adding another factor on topnot DocuWare

DocuWare

  • Citizen Servicesnot Beyond Identity
  • Records Managementnot Beyond Identity
  • Public Safetynot Beyond Identity
  • Civic Engagementnot Beyond Identity

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Beyond Identity

  • It is an authentication layer, not an identity provider, so you keep and keep paying for Okta or Entra ID underneath and the combined per-user cost is roughly double a single-vendor approach.
  • Every device that authenticates needs the platform authenticator installed, which makes onboarding contractors, third parties and shared kiosks awkward and sometimes impossible.
  • Pricing is quoted per user with no published rates, so buyers cannot benchmark it against the increasingly capable passkey support now included in identity provider base licences.
  • Losing all enrolled devices requires an administrative recovery path, and organisations that design that path poorly reintroduce a social-engineering target at the helpdesk.
  • Legacy applications that only speak passwords or older protocols need a federation shim or stay outside the policy, so coverage is rarely complete in an estate with old systems.

DocuWare

  • Complex setup requiring significant IT effort before full functionality is achieved
  • Limited user interface customization restricting tailored workflows and branding
  • Performance slowdowns when processing large document volumes or handling many simultaneous users
  • Search requires exact matches and is case-sensitive, limiting usability
  • Limited offline access with mobile app offering reduced functionality
  • Integration challenges with major ERP platforms
  • Steep initial investment, particularly for migrating older systems

Pricing, plan by plan

Beyond Identity

On request
  • Secure Access Platform$undefined/year
    • Per-user annual subscription quoted by seat count
    • Deployed alongside an existing identity provider rather than replacing it
    • Device posture integrations with major EDR and MDM vendors included

DocuWare

On request

No published plan breakdown. See the DocuWare review.

Which should you pick?

Choose Beyond Identity if

  • You need device-bound credentials.
  • You work on Windows, macOS, Linux, iOS, Android.
  • You also want continuous device posture.
Beyond Identity review

Choose DocuWare if

  • You need document storage.
  • You work on Web, iOS, Android.
  • You also want intelligent indexing.
DocuWare review

Questions people ask

Is Beyond Identity or DocuWare better?
Neither clearly leads. Beyond Identity starts at On request and DocuWare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Beyond Identity or DocuWare?
Beyond Identity starts at On request and DocuWare at On request.
Does Beyond Identity or DocuWare run on more platforms?
Beyond Identity runs on Windows, macOS, Linux, iOS, Android. DocuWare runs on Web, iOS, Android.
What is Beyond Identity best used for?
Beyond Identity is most often used for an organisation that suffered a breach through mfa push fatigue and needs a factor that cannot be socially engineered, a software company enforcing that code is only signed from a managed device with current patches, a firm with contractors on unmanaged laptops that must meet posture requirements before reaching internal systems, a security team wanting to remove passwords from the helpdesk workload rather than adding another factor on top. Of those, an organisation that suffered a breach through mfa push fatigue and needs a factor that cannot be socially engineered and a software company enforcing that code is only signed from a managed device with current patches are not what DocuWare is typically brought in for.
What can Beyond Identity do that DocuWare cannot?
Beyond Identity covers Device-bound credentials, Continuous device posture, No shared secrets, Identity provider integration. DocuWare covers Document Storage, Intelligent Indexing, Workflow Automation, Mobile Access.

Answered from the vendors’ own pages

Beyond Identity: Does it replace Okta or Entra ID?

No. It sits in front of them as the authentication method. Budget for both.

DocuWare: Is DocuWare available as cloud or on-premises?

DocuWare is available as both a cloud-based SaaS solution and as an on-premises deployment option.

Source
Beyond Identity: What happens when a user loses their laptop?

They authenticate from another enrolled device, or go through an administrative recovery flow. Designing that recovery well matters, because it is the weakest point.

DocuWare: What platforms does DocuWare support?

DocuWare is available as a web-based platform accessible via browser, with mobile apps available on iOS and Android.

Source
Beyond Identity: Is it different from passkeys?

The credential mechanism is similar in spirit. The difference is enforcing device security posture at every authentication, which standard passkeys do not do.

DocuWare: Does DocuWare offer offline access?

DocuWare has limited offline access capabilities. The mobile app offers fewer features compared to the desktop version.

Source
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