Softwr

Accounting · head to head

Basware vs Orb

Basware logo

Basware

Accounting

Invoice automation and e-invoicing compliance across a large number of national mandates

From
On request
Rated
-
Full reviewWebsite
Orb logo

Orb

Accounting

Revenue design platform automating usage-based billing and pricing strategy

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Basware the e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.; Orb custom pricing model requires sales consultation, no transparent public pricing
  • They diverge on capability: Basware covers Invoice capture, Orb covers Usage metering.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Basware and Orb actually diverge.

Attributes where Basware and Orb differ
AttributeBaswareOrb
Pricing modelquoteCustom pricing based on billing volume and events
PlatformsWeb, iOS, AndroidWeb, API

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Basware

  • Invoice capture
  • Matching
  • Approval workflow
  • E-invoicing compliance
  • Supplier network
  • Payment execution
  • Spend analytics
  • ERP integration

Only in Orb

  • Usage metering
  • Automated billing
  • Pricing modeling
  • Revenue recognition
  • Spend controls
  • Pricing calculator
  • NetSuite integration
  • Data warehouse sync

What people use each for

The jobs each tool is most often brought in to do.

Basware

  • A multinational needing compliant electronic invoicing across Italy, Poland, France and Mexico without building each mandate itselfnot Orb
  • A shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improvednot Orb
  • A group standardising accounts payable across subsidiaries running different ERP systemsnot Orb
  • A finance function trying to capture early payment discounts that are currently lost to slow approval cyclesnot Orb

Orb

  • Implementing usage-based billing for cloud infrastructure providersnot Basware
  • Modeling and testing multiple pricing strategies before launchnot Basware
  • Automating revenue recognition for financial reportingnot Basware
  • Managing complex hybrid pricing (seats plus usage) at scalenot Basware
  • Providing customers real-time spend controls and usage visibilitynot Basware

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Basware

  • The e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.
  • Implementation is a substantial integration project involving ERP connectors, supplier onboarding and country-by-country compliance configuration, and it is priced and timed accordingly.
  • The user interface is dated next to newer accounts payable products, and approvers outside finance find it unintuitive, which slows the very cycle times the system is bought to improve.
  • Supplier onboarding onto the network is the hidden effort: the touchless processing rate depends on how many suppliers actually send electronic invoices, and that is a change management programme, not a software setting.
  • Growth by acquisition, including Glantus, has left overlapping analytics capability and integration work still in progress, so buyers should check which components share a data model today.

Orb

  • Custom pricing model requires sales consultation, no transparent public pricing
  • Pricing based on both events and billing volume adds complexity to cost estimation
  • Enterprise-focused positioning may be overkill for simple subscription use cases
  • Requires integration with existing accounting systems for full value
  • Limited information on free tier or trial availability

Pricing, plan by plan

Basware

On request
  • Basware$undefined/year
    • Invoice automation, matching and approval
    • E-invoicing compliance across national mandates
    • Supplier network connectivity

Orb

On request
  • Core$undefined/custom
    • Real-time event ingestion (up to 250K+ events/second)
    • Real-time alerting
    • Hybrid and usage-based billing
  • Advanced$undefined/custom
    • All Core features
    • Data warehouse sync
    • Salesforce integration
  • Enterprise$undefined/custom
    • All Advanced features
    • Enterprise-grade SLAs
    • Dedicated support

Which should you pick?

Choose Basware if

  • You need invoice capture.
  • You work on Web, iOS, Android.
  • You also want matching.
Basware review

Choose Orb if

  • You need usage metering.
  • You work on Web, API.
  • You also want automated billing.
Orb review

Questions people ask

Is Basware or Orb better?
Neither clearly leads. Basware starts at On request and Orb at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Basware or Orb?
Basware starts at On request and Orb at On request.
Does Basware or Orb run on more platforms?
Basware runs on Web, iOS, Android. Orb runs on Web, API.
What is Basware best used for?
Basware is most often used for a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself, a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved, a group standardising accounts payable across subsidiaries running different erp systems, a finance function trying to capture early payment discounts that are currently lost to slow approval cycles. Of those, a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself and a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved are not what Orb is typically brought in for.
What can Basware do that Orb cannot?
Basware covers Invoice capture, Matching, Approval workflow, E-invoicing compliance. Orb covers Usage metering, Automated billing, Pricing modeling, Revenue recognition.

Answered from the vendors’ own pages

Basware: Should we buy Basware if we only operate in one country?

Probably not. Its main advantage is multi-country e-invoicing compliance. In a single jurisdiction, cheaper AP automation gives you the same result.

Orb: How does Orb pricing work?

Orb uses custom pricing based on your billing volume (total value of invoices) and events (raw data records ingested). Specific costs must be discussed with their sales team.

Source
Basware: Does it handle mandatory e-invoicing regimes?

Yes, and that is the core reason to choose it. It covers a wide set of national mandates as a service rather than an integration project you run yourself.

Orb: What is the difference between Core, Advanced, and Enterprise plans?

Core includes event ingestion and basic billing automation. Advanced adds data warehouse sync and Salesforce/NetSuite integrations. Enterprise adds SLAs, dedicated support, and mission-critical guarantees.

Source
Basware: What drives the price?

Invoice volume, number of countries and modules. It is quoted, and implementation with ERP connectors and supplier onboarding is separate.

Orb: Can Orb handle hybrid pricing models?

Yes. Orb supports hybrid pricing combining seat-based, usage-based, and flat-rate components, making it suitable for complex monetization strategies.

Source
Basware: What determines the return?

The share of invoices arriving electronically. Touchless rates depend on supplier adoption, so budget for a supplier onboarding programme, not just the software.

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