Softwr

Accounting · head to head

Basware vs Chekin

Basware logo

Basware

Accounting

Invoice automation and e-invoicing compliance across a large number of national mandates

From
On request
Rated
-
Full reviewWebsite
Chekin logo

Chekin

Travel

Guest check-in, identity verification and police registration for European rentals

From
€3.95/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Basware the e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.; Chekin there is a three unit minimum on the published plans, so a single-property host cannot buy the entry tier at the advertised rate.
  • They diverge on capability: Basware covers Invoice capture, Chekin covers Police and authority registration.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Basware and Chekin actually diverge.

Attributes where Basware and Chekin differ
AttributeBaswareChekin
Starting priceOn request€3.95/month
Pricing modelquotePer property per month
CategoryAccountingTravel

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Basware

  • Invoice capture
  • Matching
  • Approval workflow
  • E-invoicing compliance
  • Supplier network
  • Payment execution
  • Spend analytics
  • ERP integration

Only in Chekin

  • Police and authority registration
  • Identity verification
  • Tourist tax calculation
  • Self check-in and digital keys
  • Deposits and damage protection
  • Upsells and branded guest app

What people use each for

The jobs each tool is most often brought in to do.

Basware

  • A multinational needing compliant electronic invoicing across Italy, Poland, France and Mexico without building each mandate itselfnot Chekin
  • A shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improvednot Chekin
  • A group standardising accounts payable across subsidiaries running different ERP systemsnot Chekin
  • A finance function trying to capture early payment discounts that are currently lost to slow approval cyclesnot Chekin

Chekin

  • A manager with twenty apartments in Barcelona who must file guest data with the Ministry of the Interior for every arrival and cannot do it manually at scalenot Basware
  • An Italian host needing Alloggiati Web submissions and city tourist tax collected from the guest rather than absorbednot Basware
  • A property with no staffed reception issuing door codes only after identity documents have been verifiednot Basware
  • An operator wanting damage deposits taken and released automatically instead of chasing bank transfersnot Basware

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Basware

  • The e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.
  • Implementation is a substantial integration project involving ERP connectors, supplier onboarding and country-by-country compliance configuration, and it is priced and timed accordingly.
  • The user interface is dated next to newer accounts payable products, and approvers outside finance find it unintuitive, which slows the very cycle times the system is bought to improve.
  • Supplier onboarding onto the network is the hidden effort: the touchless processing rate depends on how many suppliers actually send electronic invoices, and that is a change management programme, not a software setting.
  • Growth by acquisition, including Glantus, has left overlapping analytics capability and integration work still in progress, so buyers should check which components share a data model today.

Chekin

  • There is a three unit minimum on the published plans, so a single-property host cannot buy the entry tier at the advertised rate.
  • The compliance value is regional; outside Spain, Italy, Portugal and Greece there is often no authority integration to use and the product becomes an ordinary check-in form at a per property price.
  • Transaction fees sit on almost every money-handling feature, including 1.5% plus EUR 0.99 on payments and 10% on unified inbox transactions, so the effective cost is far above the subscription for anyone using them.
  • It is a layer on top of a PMS rather than a replacement, so you are paying a second per property subscription alongside your existing platform and reconciling two sources of guest data.
  • Identity verification and self check-in sit behind the Premium tier and Premium only includes one premium feature, so an operator wanting both verification and digital keys must move to Enterprise.

Pricing, plan by plan

Basware

On request
  • Basware$undefined/year
    • Invoice automation, matching and approval
    • E-invoicing compliance across national mandates
    • Supplier network connectivity

Chekin

€3.95/month
  • Basic$3.95/month
    • Minimum three units
    • Online check-in and legal compliance filing
    • Tourist taxes
  • Premium$5.95/month
    • Everything in Basic
    • One premium feature of your choice
    • Options: identity verification, self check-in and digital keys, branded guest app, digital guidebooks or e-invoicing
  • Enterprise$7.95/month
    • All premium features included
    • Identity verification, self check-in, branded app, guidebooks, e-invoicing
    • Custom pricing above volume thresholds

Which should you pick?

Choose Basware if

  • You need invoice capture.
  • You work on Web, iOS, Android.
  • You also want matching.
Basware review

Choose Chekin if

  • You need police and authority registration.
  • You work on Web, iOS, Android.
  • You also want identity verification.
Chekin review

Questions people ask

Is Basware or Chekin better?
Neither clearly leads. Basware starts at On request and Chekin at €3.95/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Basware or Chekin?
Basware starts at On request and Chekin at €3.95/month.
Does Basware or Chekin run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Basware best used for?
Basware is most often used for a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself, a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved, a group standardising accounts payable across subsidiaries running different erp systems, a finance function trying to capture early payment discounts that are currently lost to slow approval cycles. Of those, a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself and a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved are not what Chekin is typically brought in for.
What can Basware do that Chekin cannot?
Basware covers Invoice capture, Matching, Approval workflow, E-invoicing compliance. Chekin covers Police and authority registration, Identity verification, Tourist tax calculation, Self check-in and digital keys.

Answered from the vendors’ own pages

Basware: Should we buy Basware if we only operate in one country?

Probably not. Its main advantage is multi-country e-invoicing compliance. In a single jurisdiction, cheaper AP automation gives you the same result.

Chekin: Why would I buy this rather than use my PMS check-in form?

Because it files guest data with national police registration systems and calculates local tourist tax, which PMS check-in forms do not do.

Basware: Does it handle mandatory e-invoicing regimes?

Yes, and that is the core reason to choose it. It covers a wide set of national mandates as a service rather than an integration project you run yourself.

Chekin: What does it really cost?

From EUR 3.95 per property per month with a three unit minimum, plus 1.5% plus EUR 0.30 on deposits, 1.5% plus EUR 0.99 on payments, 1% on upsells and 10% on unified inbox transactions.

Basware: What drives the price?

Invoice volume, number of countries and modules. It is quoted, and implementation with ERP connectors and supplier onboarding is separate.

Chekin: Does it work outside southern Europe?

The check-in, verification and key features do. The automated authority filing that justifies the price largely does not.

Basware: What determines the return?

The share of invoices arriving electronically. Touchless rates depend on supplier adoption, so budget for a supplier onboarding programme, not just the software.

Chekin: Can I get both identity verification and digital keys on Premium?

No. Premium includes one premium feature. Both requires Enterprise at EUR 7.95 per property per month.

Share

Related pages

More on Basware

More on Chekin

Keep looking

Other head to heads