Softwr

Inventory · head to head

Asset Panda vs MaintainX

Asset Panda logo

Asset Panda

Inventory

Flexible asset tracking platform

From
On request
Rated
-
Full reviewWebsite
MaintainX logo

MaintainX

Field Service

Mobile-first maintenance and work order management for frontline teams

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only MaintainX has a free tier, so it costs nothing to try first.
  • Each has a real cost: Asset Panda no pricing published online; MaintainX per-user pricing punishes organisations with many occasional users, and the requester-only seat model does not solve this as cleanly as it appears
  • They diverge on capability: Asset Panda covers Custom workflows, MaintainX covers Mobile work orders.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Asset Panda and MaintainX actually diverge.

Attributes where Asset Panda and MaintainX differ
AttributeAsset PandaMaintainX
Starting priceOn requestFree
Pricing modelsubscriptionFreemium, per user per month
Free tierNoYes
PlatformsWeb, Mobile app, Cloud-basedWeb, iOS, Android
CategoryInventoryField Service
Founded2012Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Asset Panda

  • Custom workflows
  • Asset lifecycle
  • Maintenance tracking
  • GPS tracking
  • Salesforce
  • ServiceNow
  • Zendesk
  • Active Directory

Only in MaintainX

  • Mobile work orders
  • Offline mode
  • Preventive maintenance
  • Digital procedures
  • Parts inventory
  • Asset history

What people use each for

The jobs each tool is most often brought in to do.

Asset Panda

  • IT asset and device tracking through their lifecyclenot MaintainX
  • Equipment and tool tracking across sitesnot MaintainX
  • Scheduled inspections and maintenance workflowsnot MaintainX
  • Fleet and facilities managementnot MaintainX
  • Audit readiness and compliance reportingnot MaintainX

MaintainX

  • Maintenance teams replacing paper work orders and whiteboardsnot Asset Panda
  • Plants needing technicians to log work at the machine rather than back at a terminalnot Asset Panda
  • Multi-site facilities operations wanting one asset history across locationsnot Asset Panda
  • Organisations that must evidence preventive maintenance for audit or insurancenot Asset Panda

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Asset Panda

  • No pricing published online
  • Custom quote required; no standard rate cards published
  • Offers 7-day free trial but does not specify trial limits

MaintainX

  • Per-user pricing punishes organisations with many occasional users, and the requester-only seat model does not solve this as cleanly as it appears
  • Reporting is adequate rather than deep, and teams wanting genuine reliability analytics generally export to a BI tool
  • Parts inventory sits behind the Premium tier, which is a steep jump from Essential for a feature many maintenance teams treat as core
  • Integration with heavyweight ERP is available but real SAP or Oracle projects need work beyond the connector
  • Less suited to complex asset hierarchies and condition-based maintenance than an established enterprise asset management platform

Pricing, plan by plan

Asset Panda

On request
  • Standard$50/month
    • 500 assets
    • 5 users
    • Standard support
  • Professional$100/month
    • 2500 assets
    • 15 users
    • Priority support
  • Enterprise$200/month
    • Unlimited assets
    • Unlimited users
    • Dedicated support

MaintainX

Free
  • BasicFree
    • Unlimited work orders
    • Unlimited assets
    • 2 procedure templates
  • Essential$21/user/month
    • Unlimited procedures
    • Preventive maintenance
    • Advanced reporting
  • Premium$69/user/month
    • Parts inventory
    • Purchase orders
    • Meter-based triggers
  • Enterprise$undefined/user/month
    • SSO and SCIM
    • Custom integrations
    • Dedicated success manager

Which should you pick?

Choose Asset Panda if

  • You need custom workflows.
  • You work on Web, Mobile app, Cloud-based.
  • You also want asset lifecycle.
Asset Panda review

Choose MaintainX if

  • You need mobile work orders.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want offline mode.
MaintainX review

Questions people ask

Is Asset Panda or MaintainX better?
Neither clearly leads. Asset Panda starts at On request and MaintainX at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Asset Panda or MaintainX?
MaintainX has a free tier; the other does not. Paid plans start at On request for Asset Panda and Free for MaintainX.
Does Asset Panda or MaintainX run on more platforms?
Asset Panda runs on Web, Mobile app, Cloud-based. MaintainX runs on Web, iOS, Android.
Can I use MaintainX for free?
Yes. MaintainX has a free tier, so you can try it without paying. Asset Panda starts at On request.
What is Asset Panda best used for?
Asset Panda is most often used for it asset and device tracking through their lifecycle, equipment and tool tracking across sites, scheduled inspections and maintenance workflows, fleet and facilities management. Of those, it asset and device tracking through their lifecycle and equipment and tool tracking across sites are not what MaintainX is typically brought in for.
What can Asset Panda do that MaintainX cannot?
Asset Panda covers Custom workflows, Asset lifecycle, Maintenance tracking, GPS tracking. MaintainX covers Mobile work orders, Offline mode, Preventive maintenance, Digital procedures.

Answered from the vendors’ own pages

Asset Panda: How much does Asset Panda cost?

Asset Panda pricing is custom and based on organizational needs. No published rate is available; all pricing is provided via personalized quote.

Source
MaintainX: Is the free tier actually usable?

Yes. It allows unlimited work orders and assets with the full mobile app, and small teams run on it indefinitely. The limits that push teams to pay are procedure templates, preventive maintenance scheduling and reporting.

Asset Panda: Does Asset Panda offer a free trial?

Yes, Asset Panda offers a free 7-day trial. Specific usage limits for the trial period are not disclosed on the pricing page.

Source
MaintainX: How does it compare to UpKeep?

Both are mobile-first CMMS aimed at the same buyer. MaintainX is generally stronger on procedures and the free tier; UpKeep has a longer history with parts and purchasing. The decision usually comes down to which mobile app the technicians prefer in a trial.

MaintainX: Does it work without signal?

Yes. Offline mode is a core feature rather than an add-on, which matters in plant areas and basements where a web-only CMMS is unusable.

MaintainX: Can it handle multiple sites?

Yes, from the Premium tier. Multi-site asset hierarchies and cross-site reporting are not available on Essential.

MaintainX: What is the real cost for a 20-person team?

On Premium at list, roughly 16,560 USD a year before negotiation. Most of the saving comes from designating occasional staff as requesters rather than full users, so count your true licensed seats before comparing quotes.

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