Accounting · head to head
ADP vs Medius Expense
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
The short version
- Each has a real cost: ADP no pricing is published; every quote is custom and driven by employee count and which services are taken; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- They diverge on capability: ADP covers Payroll, Medius Expense covers Receipt OCR.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which ADP and Medius Expense actually diverge.
| Attribute | ADP | Medius Expense |
|---|---|---|
| Starting price | $29/month | On request |
| Pricing model | subscription | quote |
| Founded | 1949 | Unknown |
Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in ADP
- Payroll
- Tax services
- HR management
- Time & attendance
- Benefits administration
- QuickBooks
- Sage
- Oracle
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
What people use each for
The jobs each tool is most often brought in to do.
ADP
- Payroll processing and tax filingnot Medius Expense
- HR administration and employee recordsnot Medius Expense
- Time and attendance trackingnot Medius Expense
- Benefits administrationnot Medius Expense
- Talent management on the mid-market and enterprise productsnot Medius Expense
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot ADP
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot ADP
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot ADP
- A group consolidating several country expense tools into one European platformnot ADP
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
ADP
- No pricing is published; every quote is custom and driven by employee count and which services are taken
- Split into three separate products by company size, RUN for 1 to 49 employees, Workforce Now for 50 and above, and Lyric HCM for enterprise, so growing across a threshold means changing product rather than plan
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Pricing, plan by plan
ADP
$29/month- Essential$79/month
- Payroll
- Tax filing
- Direct deposit
- Enhanced$139/month
- HR tools
- Background checks
- Job posting
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Which should you pick?
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Questions people ask
- Is ADP or Medius Expense better?
- Neither clearly leads. ADP starts at $29/month and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, ADP or Medius Expense?
- ADP starts at $29/month and Medius Expense at On request.
- Does ADP or Medius Expense run on more platforms?
- ADP runs on Web, Ios, Android. Medius Expense runs on Web, iOS, Android.
- What is ADP best used for?
- ADP is most often used for payroll processing and tax filing, hr administration and employee records, time and attendance tracking, benefits administration. Of those, payroll processing and tax filing and hr administration and employee records are not what Medius Expense is typically brought in for.
- What can ADP do that Medius Expense cannot?
- ADP covers Payroll, Tax services, HR management, Time & attendance. Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.
Answered from the vendors’ own pages
ADP: How is ADP pricing organized?
ADP organizes pricing by business size: Small Business (1-49 employees), Midsized (50-999 employees), and Enterprise (1,000+ employees). Each segment receives customized pricing tailored to specific business needs.
SourceMedius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
ADP: Is there a current promotional offer for ADP payroll?
ADP currently offers 3 months free when signing up for small business payroll (promotion ends 9/24). Contact sales at 800-225-5237 for details and to request pricing based on your employee count.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Medius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Related pages
More on Medius Expense
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