Softwr

Construction · head to head

Adaptive vs Kojo

Adaptive logo

Adaptive

Construction

AI-assisted project accounting, job costing and payments for construction contractors

From
On request
Rated
-
Full reviewWebsite
Kojo logo

Kojo

Construction

Materials procurement and inventory for speciality trade contractors

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Adaptive revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.; Kojo benefits depend on distributors providing electronic catalogues and pricing, and a contractor whose main supplier will not participate is left keying quotes by hand.
  • They diverge on capability: Adaptive covers AI invoice capture, Kojo covers Field material requests.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Adaptive and Kojo actually diverge.

Attributes where Adaptive and Kojo differ
AttributeAdaptiveKojo

Identical on both: starting price (On request), pricing model (quote), free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Adaptive

  • AI invoice capture
  • Job costing
  • Approval routing
  • Lien waiver collection
  • Outbound payments
  • Owner billing
  • WIP reporting
  • Accounting sync

Only in Kojo

  • Field material requests
  • Multi-supplier quoting
  • Purchase order management
  • Inventory and warehouse
  • Committed cost visibility
  • Enterprise resource planning integration

What people use each for

The jobs each tool is most often brought in to do.

Adaptive

  • A specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the monthnot Kojo
  • A general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction ERP pricing is the reason field approval never got rolled outnot Kojo
  • A company that has outgrown QuickBooks for job costing but is not ready to spend a year implementing Sage 300 or Viewpointnot Kojo
  • A contractor whose lender or bonding agent wants a monthly WIP schedule that reconciles to the ledger without a two-day spreadsheet exercisenot Kojo

Kojo

  • An electrical or mechanical contractor where materials are close to half of job cost and buying happens dailynot Adaptive
  • A trade contractor that cannot see committed material cost against a job until the invoice arrivesnot Adaptive
  • A contractor consolidating purchasing across branches to negotiate better distributor pricingnot Adaptive
  • A subcontractor tracking warehouse stock and job transfers that currently live in a spreadsheetnot Adaptive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Adaptive

  • Revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.
  • Back charge handling is a recurring complaint; contractors that routinely back charge subcontractors find the workflow does not model it cleanly and end up tracking it outside the system.
  • Budget structures are rigid relative to a full construction ERP, so companies that need to restructure cost codes mid-project or run multiple budget versions hit walls.
  • The QuickBooks sync has documented gaps, and because Adaptive sits alongside rather than replaces the ledger, any sync failure produces two sets of numbers that someone has to reconcile by hand.
  • It is a young company on a month-to-month contract with a Series A behind it, which cuts both ways: easy to leave, but the buyer carries the risk that a core accounting dependency changes ownership or direction.

Kojo

  • Benefits depend on distributors providing electronic catalogues and pricing, and a contractor whose main supplier will not participate is left keying quotes by hand.
  • It serves speciality trade contractors; general contractors procure subcontracts rather than materials and get almost nothing from it.
  • Enterprise resource planning integration quality varies by system and version, so confirm the depth for your exact configuration rather than accepting the logo on the website.
  • Field adoption is the whole game, and foremen who lose signal in a plant room or basement revert to phoning the office within days unless offline capture genuinely works.
  • It changes purchasing process as well as software, so contractors whose buying authority is informal have to formalise who can commit money before the system produces clean data.

Pricing, plan by plan

Adaptive

On request
  • Adaptive$undefined/month
    • Priced by annual revenue band and workflow scope
    • Unlimited users included
    • Month-to-month billing

Kojo

On request
  • Kojo$undefined/year
    • Materials procurement workflow
    • Supplier quoting and purchase orders
    • Inventory tracking

Which should you pick?

Choose Adaptive if

  • You need ai invoice capture.
  • You work on Web, iOS, Android.
  • You also want job costing.
Adaptive review

Choose Kojo if

  • You need field material requests.
  • You work on Web, iOS, Android.
  • You also want multi-supplier quoting.
Kojo review

Questions people ask

Is Adaptive or Kojo better?
Neither clearly leads. Adaptive starts at On request and Kojo at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Adaptive or Kojo?
Adaptive starts at On request and Kojo at On request.
Does Adaptive or Kojo run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Adaptive best used for?
Adaptive is most often used for a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month, a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out, a company that has outgrown quickbooks for job costing but is not ready to spend a year implementing sage 300 or viewpoint, a contractor whose lender or bonding agent wants a monthly wip schedule that reconciles to the ledger without a two-day spreadsheet exercise. Of those, a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month and a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out are not what Kojo is typically brought in for.
What can Adaptive do that Kojo cannot?
Adaptive covers AI invoice capture, Job costing, Approval routing, Lien waiver collection. Kojo covers Field material requests, Multi-supplier quoting, Purchase order management, Inventory and warehouse.

Answered from the vendors’ own pages

Adaptive: How is Adaptive priced?

By annual revenue band and the scope of workflows automated, billed monthly, with unlimited users. Adaptive does not publish a rate card; third-party listings have quoted entry points in the several hundred to one thousand dollars a month range, but the figure is negotiated.

Kojo: Is this for general contractors?

No. It is built for speciality trade contractors buying materials. General contractors procure subcontracts and would get little from it.

Adaptive: Does it replace QuickBooks or Sage?

No. It sits on top of your general ledger and syncs to it. You keep the accounting system you have.

Kojo: What if our suppliers will not connect?

You lose most of the quoting benefit and keep only the internal workflow. Check distributor participation before purchase, because it determines the return.

Adaptive: Is it a full construction ERP?

No. There is no payroll, equipment costing or inventory. It targets accounts payable, job costing, billing and payments.

Kojo: Does it work without signal on site?

Field requests are designed for site use, and offline behaviour should be tested with your own crews in your worst locations, because that is where adoption is won or lost.

Adaptive: Who is it aimed at?

Construction companies roughly between $5m and $1bn in annual revenue, both general and specialty contractors.

Adaptive: What happens to our data if we leave?

Adaptive syncs to your ledger, so the accounting record persists there. Extract documents and approval history before cancelling; month-to-month terms mean access ends quickly.

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