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Calendars · head to head

Outlook Calendar vs Webex

Outlook Calendar logo

Outlook Calendar

Calendars

Professional calendar management for Microsoft 365

From
Free
Rated
-
Full reviewWebsite
Webex logo

Webex

Sales Enablement

Video conferencing and collaboration platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Outlook Calendar offline support limited to only past 30 days of events, older events unavailable; Webex listed on UK G-Cloud at £405 to £1,500 per unit per day for Cisco Webex Contact Centre, via reseller Node4 Ltd
  • They diverge on capability: Outlook Calendar covers Meeting scheduling, Webex covers Video meetings.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Outlook Calendar and Webex actually diverge.

Attributes where Outlook Calendar and Webex differ
AttributeOutlook CalendarWebex
Pricing modelUnknownsubscription
CategoryCalendarsSales Enablement
Founded19751995

Identical on both: starting price (Free), free tier (Yes), platforms (Web, Windows, macOS, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Outlook Calendar

  • Meeting scheduling
  • Shared calendars
  • Room booking
  • Availability sharing
  • Recurring events
  • OneDrive
  • SharePoint
  • Zoom

Only in Webex

  • Video meetings
  • Screen sharing
  • Recording
  • Virtual backgrounds
  • Chat
  • Whiteboard
  • Breakout rooms
  • Outlook

Both cover

  • Microsoft Teams
  • Slack
  • Web support
  • Windows support
  • Macos support

What people use each for

The jobs each tool is most often brought in to do.

Outlook Calendar

  • Schedulingnot Webex
  • Appointment bookingnot Webex
  • Time trackingnot Webex
  • Resource managementnot Webex
  • Team coordinationnot Webex

Webex

  • Video meetingsnot Outlook Calendar
  • Team collaborationnot Outlook Calendar
  • Customer callsnot Outlook Calendar
  • Trainingnot Outlook Calendar

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Outlook Calendar

  • Offline support limited to only past 30 days of events, older events unavailable
  • Shared calendars and group calendars not available offline
  • Cached Exchange Mode issues can limit available offline data
  • Occasional sync conflicts when coming back online

Webex

  • Listed on UK G-Cloud at £405 to £1,500 per unit per day for Cisco Webex Contact Centre, via reseller Node4 Ltd

Pricing, plan by plan

Outlook Calendar

Free
  • FreeFree
    • Outlook.com email and calendar
    • 50MB attachment limit
    • 1GB cloud storage
  • Microsoft 365 Basic$19.99/year
    • Outlook with limited features
    • Cloud storage
  • Microsoft 365 Personal$99.99/year
    • Premium Outlook
    • Ad-free email
    • 100GB mailbox storage
  • Microsoft 365 Business Basic$6/month
    • Business-class email
    • 1TB cloud storage
    • Microsoft Teams

Webex

Free
  • FreeFree
    • Unlimited 1:1 meetings
    • 100 participants
    • 40-minute limit for group
  • Standard$13.5/month
    • Unlimited meetings
    • 300 participants
    • Cloud recording

Which should you pick?

Choose Outlook Calendar if

  • You need meeting scheduling.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want shared calendars.
Outlook Calendar review

Choose Webex if

  • You need video meetings.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want screen sharing.
Webex review

Questions people ask

Is Outlook Calendar or Webex better?
Neither clearly leads. Outlook Calendar starts at Free and Webex at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Outlook Calendar or Webex?
Outlook Calendar starts at Free and Webex at Free.
Does Outlook Calendar or Webex run on more platforms?
Outlook Calendar runs on Web, Windows, macOS, iOS, Android. Webex runs on Web, Windows, Macos, Ios, Android.
Can I use Outlook Calendar for free?
Both have a free tier, so you can try either at no cost before committing.
What is Outlook Calendar best used for?
Outlook Calendar is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Webex is typically brought in for.
What can Outlook Calendar do that Webex cannot?
Outlook Calendar covers Meeting scheduling, Shared calendars, Room booking, Availability sharing. Webex covers Video meetings, Screen sharing, Recording, Virtual backgrounds. Both handle Microsoft Teams, Slack, Web support, Windows support.

Answered from the vendors’ own pages

Outlook Calendar: Is Outlook Calendar free?

Outlook.com with calendar is free via a Microsoft account. Outlook Calendar also comes with Microsoft 365 Personal ($99.99/year), Family ($129.99/year), or Business plans starting at $6/user/month.

Source
Outlook Calendar: Does Outlook Calendar work offline?

Outlook Calendar has limited offline support. New Outlook caches only the past 30 days of calendar items. Shared calendars and group calendars are not supported offline. Changes sync when you reconnect.

Source
Outlook Calendar: What platforms does Outlook Calendar support?

Outlook Calendar is available on Windows (desktop and web), macOS (desktop and web), iOS, and Android. Real-time synchronization works across all devices.

Source
Outlook Calendar: Does Outlook Calendar integrate with Slack?

Yes. Outlook Calendar integrates with Slack to sync your status and receive meeting notifications. You can RSVP to invites directly in Slack and join Microsoft Teams meetings from Slack reminders.

Source
Outlook Calendar: Can you share calendars and set delegate permissions?

Yes. Outlook Calendar supports calendar sharing with delegate permissions, color categories for organization, and the Scheduling Assistant to view attendee availability for meeting times.

Source
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Related pages

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