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Maze vs Microsoft Outlook

Maze logo

Maze

Technology

The continuous product discovery platform

From
Free
Rated
-
Full reviewWebsite
Microsoft Outlook logo

Microsoft Outlook

Technology

Microsoft's email and calendar client, in the middle of a transition from the classic Windows application to a web-based replacement.

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Maze maze publishes no prices on its pricing page; every plan routes to contact sales, so pricing is by quote only with no published rate or minimum; Microsoft Outlook microsoft is replacing the classic Win32 client with the new web-based Outlook, and the new one runs only web add-ins, not COM add-ins, so any line-of-business integration for CRM, dictation, document management or telephony must be rewritten or the desktop stays on classic until its support window closes.
  • They diverge on capability: Maze covers Prototype testing, Microsoft Outlook covers Exchange calendar integration.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Maze and Microsoft Outlook actually diverge.

Attributes where Maze and Microsoft Outlook differ
AttributeMazeMicrosoft Outlook
Pricing modelsubscriptionfreemium
PlatformsWeb, Mobile, ApiWeb
Founded2018Unknown

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Technology).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Maze

  • Prototype testing
  • Usability testing
  • Card sorting
  • Tree testing
  • Surveys
  • 5-second tests
  • A/B testing
  • Analytics dashboard

Only in Microsoft Outlook

  • Exchange calendar integration
  • Delegate access
  • Shared mailboxes
  • Rules and Quick Steps
  • Retention, hold and eDiscovery
  • Sensitivity labels and encryption
  • Add-in platform
  • Offline cached mode

What people use each for

The jobs each tool is most often brought in to do.

Maze

  • User research and testingnot Microsoft Outlook
  • AI-powered moderation featuresnot Microsoft Outlook
  • Prototype and website testingnot Microsoft Outlook
  • User feedback panelsnot Microsoft Outlook

Microsoft Outlook

  • Organisations on Exchange Online or Exchange Server where free/busy scheduling and room booking across everyone is a daily requirementnot Maze
  • Executive assistants managing someone else's calendar and mailbox through delegate access, which no IMAP client supports properlynot Maze
  • Regulated environments that need retention policies, legal hold and eDiscovery applied to mail centrally rather than per usernot Maze
  • Teams handling shared inboxes such as support or accounts, where permissions and tracking matter more than the mail client itselfnot Maze

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Maze

  • Maze publishes no prices on its pricing page; every plan routes to contact sales, so pricing is by quote only with no published rate or minimum
  • The AI study builder, AI moderated interviews and moderated interview studies are Enterprise only
  • Mobile testing and testing through the Maze mobile app are Enterprise only
  • Interview scheduling, card sorting and information architecture testing are Enterprise only
  • Role-based access, SSO and compliance controls are Enterprise only
  • Panel recruitment is available on all plans but with stated limits, and prototype testing carries limits below Enterprise
  • Qualitative analysis of clip recordings, interview transcription and automated theme analysis are Enterprise only

Microsoft Outlook

  • Microsoft is replacing the classic Win32 client with the new web-based Outlook, and the new one runs only web add-ins, not COM add-ins, so any line-of-business integration for CRM, dictation, document management or telephony must be rewritten or the desktop stays on classic until its support window closes.
  • The new client's handling of non-Microsoft accounts synchronises mail through Microsoft's cloud rather than connecting from the machine to the provider, which several organisations' data residency and handling policies do not allow, and it is not an optional behaviour.
  • PST and OST files are a single-file, corruptible and effectively unshareable store, and the new client's reduced PST support means years of personal archives sitting in those files need an explicit migration plan rather than carrying forward.
  • Large mailboxes turn software problems into administration ones: search index rebuilds, OST files of tens of gigabytes and the mailbox quotas of whichever plan was bought, and the usual fix is archiving policy rather than anything a user can do.
  • Against IMAP or Gmail you lose most of what justifies it, including free/busy lookup, room booking, delegate access, and retention and compliance policies, because those are Exchange server features rather than client features.
  • The five or six products sharing the Outlook name have materially different feature sets, so internal documentation, training and support procedures must be written per platform and a user moving between desktop, web and mobile finds the same task done differently in each.

Pricing, plan by plan

Maze

Free
  • FreeFree
    • 1 active project
    • Preview link testing
    • Basic analytics
  • Starter$75/month
    • 3 active projects
    • Unlimited responses
    • Advanced analytics
  • Team$150/month
    • Unlimited projects
    • Team collaboration
    • Custom branding
  • Enterprise$undefined/month
    • Everything in Team
    • SSO
    • Dedicated CSM

Microsoft Outlook

Free
  • Outlook (Free)Free
    • 15 GB mailbox storage
    • 5 GB cloud storage
    • Web and mobile Office app access
  • Microsoft 365 Basic$1.99/month
    • 100 GB mailbox storage
    • 100 GB cloud storage
    • Ad-free experience
  • Microsoft 365 Personal$9.99/month
    • 1 TB cloud storage
    • Desktop Office apps (Word, Excel, PowerPoint, Outlook, OneNote)
    • Copilot with high usage limits
  • Microsoft 365 Family$12.99/month
    • 1-6 users
    • Up to 6 TB total cloud storage (1 TB per person)
    • Same apps and features as Personal

Which should you pick?

Choose Maze if

  • You need prototype testing.
  • You want to start without paying.
  • You work on Web, Mobile, Api.
  • You also want usability testing.
Maze review

Choose Microsoft Outlook if

  • You need exchange calendar integration.
  • You want to start without paying.
  • You also want delegate access.
Microsoft Outlook review

Questions people ask

Is Maze or Microsoft Outlook better?
Neither clearly leads. Maze starts at Free and Microsoft Outlook at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Maze or Microsoft Outlook?
Maze starts at Free and Microsoft Outlook at Free.
Does Maze or Microsoft Outlook run on more platforms?
Maze runs on Web, Mobile, Api. Microsoft Outlook runs on Web.
Can I use Maze for free?
Both have a free tier, so you can try either at no cost before committing.
What is Maze best used for?
Maze is most often used for user research and testing, ai-powered moderation features, prototype and website testing, user feedback panels. Of those, user research and testing and ai-powered moderation features are not what Microsoft Outlook is typically brought in for.
What can Maze do that Microsoft Outlook cannot?
Maze covers Prototype testing, Usability testing, Card sorting, Tree testing. Microsoft Outlook covers Exchange calendar integration, Delegate access, Shared mailboxes, Rules and Quick Steps.

Answered from the vendors’ own pages

Maze: Does Maze offer a free trial or freemium tier?

Maze site indicates 'Try Maze for free' option, suggesting free tier or trial availability, but specific terms and limitations not stated on main page.

Source
Microsoft Outlook: What is the difference between classic Outlook and the new Outlook for Windows?

Classic is the long-standing Win32 application shipped with Microsoft 365 and Office LTSC. The new Outlook is a web-based client that replaced Windows Mail and Calendar. The most consequential difference is add-ins: the new client supports only web add-ins, not COM add-ins.

Maze: Can I request a custom demo if standard plans don't fit my needs?

Yes, Maze offers 'Request a demo' option, indicating willingness to discuss custom requirements and potentially custom pricing arrangements.

Source
Microsoft Outlook: How long will classic Outlook be supported?

Microsoft has stated support through at least 2029. That is a planning window rather than a reprieve, and organisations with COM add-in dependencies should be scoping the replacement work now.

Maze: What testing capabilities does Maze include in paid plans?

Maze features AI Moderator, prototype testing, panel recruitment, and website testing capabilities across plans, but specific feature tiers and pricing not disclosed publicly.

Source
Microsoft Outlook: Can I use Outlook with Gmail or another IMAP provider?

Yes, but with reduced capability. You lose free/busy lookup, room booking, delegate access and server-side compliance policies, because those come from Exchange rather than from the client.

Microsoft Outlook: Is Outlook free?

Outlook on the web and the mobile apps are free with a Microsoft account, and the new Outlook for Windows is included with Windows 11. The classic desktop application requires a Microsoft 365 subscription or an Office perpetual licence.

Microsoft Outlook: Will my COM add-ins work in the new Outlook?

No. The new client supports only the cross-platform web add-in model. Vendors must publish a web add-in, and where they have not, the choice is to stay on classic Outlook or replace the integration.

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