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Government · head to head

Laserfiche vs Rhombus Systems

Laserfiche logo

Laserfiche

Government

Intelligent Content Management

From
$50/month
Free plan
No
Full reviewWebsite
Rhombus Systems logo

Rhombus Systems

Cybersecurity

Cloud-managed cameras, sensors and access control with a per-camera annual licence

From
$149/year
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: Laserfiche self-hosted deployment requires dedicated IT resources and infrastructure management; Rhombus Systems the per-camera annual licence never ends and a camera without an active licence stops working, so the total cost over a ten-year hardware life is several times the hardware price.
  • They diverge on capability: Laserfiche covers Document Capture, Rhombus Systems covers On-camera storage.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Laserfiche and Rhombus Systems actually diverge.

Attributes where Laserfiche and Rhombus Systems differ
AttributeLaserficheRhombus Systems
Starting price$50/month$149/year
Pricing modelsubscriptionPer camera per year licence plus hardware
PlatformsWeb, Mobile, Windows, macOS, LinuxWeb, iOS, Android
CategoryGovernmentCybersecurity
Founded1976Unknown

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Laserfiche

  • Document Capture
  • Workflow Automation
  • Records Management
  • Electronic Forms
  • Process Automation
  • Microsoft Office
  • SharePoint
  • Salesforce

Only in Rhombus Systems

  • On-camera storage
  • No NVR or server
  • AI search
  • Access control
  • Environmental sensors
  • Unlimited users
  • Ten year hardware warranty
  • Optional cloud archiving

What people use each for

The jobs each tool is most often brought in to do.

Laserfiche

  • Citizen Servicesnot Rhombus Systems
  • Records Managementnot Rhombus Systems
  • Public Safetynot Rhombus Systems
  • Civic Engagementnot Rhombus Systems

Rhombus Systems

  • A school district running video across dozens of buildings with no local IT at each sitenot Laserfiche
  • A clinic group needing door access and cameras in one console under a single audit trailnot Laserfiche
  • A logistics operator that wants to search for a specific vehicle across sites without scrubbing footagenot Laserfiche
  • An office estate replacing ageing NVRs where nobody remains who knows how to maintain themnot Laserfiche

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Laserfiche

  • Self-hosted deployment requires dedicated IT resources and infrastructure management
  • Complex implementation often requires significant upfront customization
  • High total cost of ownership for on-premises deployments due to infrastructure needs

Rhombus Systems

  • The per-camera annual licence never ends and a camera without an active licence stops working, so the total cost over a ten-year hardware life is several times the hardware price.
  • Cameras must be Rhombus, so there is no reuse of existing IP cameras and migrating away means replacing every device rather than changing software.
  • Cloud archiving is priced separately by retention and stream count, and long retention on multisensor cameras runs into five figures per camera, which can dwarf everything else in the quote.
  • On-camera storage is the default retention, so a camera physically stolen or destroyed takes its unarchived footage with it unless cloud archiving was paid for on that camera.
  • Analytics and integrations are good for mid-market needs but shallower than a dedicated enterprise VMS with a large third-party ecosystem, so specialist requirements like advanced LPR or forensic search hit limits.

Pricing, plan by plan

Laserfiche

$50/month
  • Cloud$50/month
    • Document Management
    • Workflow Automation
    • Records Management

Rhombus Systems

$149/year
  • Professional$149/year
    • Per camera per year
    • Cloud console and management
    • On-camera storage retention
  • Enterprise$199/year
    • Per camera per year
    • Everything in Professional
    • Flexible cloud archiving options
  • Cloud archiving$undefined/year
    • Priced separately by retention period and stream count
    • Multisensor cameras cost several times a single sensor camera
    • Long retention on multisensor models can reach five figures per camera

Which should you pick?

Choose Laserfiche if

  • You need document capture.
  • You work on Web, Mobile, Windows, macOS, Linux.
  • You also want workflow automation.
Laserfiche review

Choose Rhombus Systems if

  • You need on-camera storage.
  • You work on Web, iOS, Android.
  • You also want no nvr or server.
Rhombus Systems review

Questions people ask

Is Laserfiche or Rhombus Systems better?
Neither clearly leads. Laserfiche starts at $50/month and Rhombus Systems at $149/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Laserfiche or Rhombus Systems?
Laserfiche starts at $50/month and Rhombus Systems at $149/year.
Does Laserfiche or Rhombus Systems run on more platforms?
Laserfiche runs on Web, Mobile, Windows, macOS, Linux. Rhombus Systems runs on Web, iOS, Android.
What is Laserfiche best used for?
Laserfiche is most often used for citizen services, records management, public safety, civic engagement. Of those, citizen services and records management are not what Rhombus Systems is typically brought in for.
What can Laserfiche do that Rhombus Systems cannot?
Laserfiche covers Document Capture, Workflow Automation, Records Management, Electronic Forms. Rhombus Systems covers On-camera storage, No NVR or server, AI search, Access control.

Answered from the vendors’ own pages

Laserfiche: Does Laserfiche offer both cloud and self-hosted options?

Yes. Laserfiche Cloud offers three tiers (Starter $53/user/month, Professional $73, Business $93). Laserfiche 12 provides self-hosted deployment for organizations requiring on-premise infrastructure or with strict security and regulatory constraints.

Source
Rhombus Systems: Do I need an NVR or a server?

No. Cameras record on board and connect directly to the cloud console, which is the main operational reason organisations pick it.

Laserfiche: What does Laserfiche capture from documents?

Laserfiche provides document capture, electronic forms, workflow automation, case management, mobile access, and government-certified records management with automatic filing and retention schedules.

Source
Rhombus Systems: What does the licence cost?

Roughly $149 per camera per year for Professional and about $199 for Enterprise, typically sold in one, three, five or ten year terms.

Laserfiche: Can Laserfiche track document workflows automatically?

Yes. Laserfiche includes workflow automation that tracks and fulfills processes like FOIA requests, with access controls, audit trails, and automated recordkeeping for compliance.

Source
Rhombus Systems: Is cloud storage included?

No. On-camera storage is the default. Cloud archiving is a separate charge priced by retention duration and number of streams.

Rhombus Systems: Can I use my existing cameras?

No. The platform works only with Rhombus hardware, which is the trade-off for the zero-server architecture.

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