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Surveys · head to head

KoboToolbox vs SurveyMonkey

KoboToolbox logo

KoboToolbox

Surveys

Offline-first data collection for humanitarian, development and research field work

From
Free
Rated
-
Full reviewWebsite
SurveyMonkey logo

SurveyMonkey

Research

Turn feedback into action

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: KoboToolbox the free Community plan caps at 5,000 submissions a month and 1 GB of file storage, and any form collecting photographs exhausts storage long before it exhausts the submission count.; SurveyMonkey team plans require minimum 3 users as baseline
  • They diverge on capability: KoboToolbox covers Offline data collection, SurveyMonkey covers Survey builder.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which KoboToolbox and SurveyMonkey actually diverge.

Attributes where KoboToolbox and SurveyMonkey differ
AttributeKoboToolboxSurveyMonkey
Pricing modelPer month by submission countsubscription
PlatformsWeb, Android, Self-hostedWeb
CategorySurveysResearch
FoundedUnknown1999

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in KoboToolbox

  • Offline data collection
  • XLSForm and browser form builder
  • Skip logic and validation
  • Multilingual forms
  • GPS and media capture
  • Case management
  • Exports and analysis
  • Self-hosting

Only in SurveyMonkey

  • Survey builder
  • Question bank
  • Survey logic
  • Multi-language surveys
  • Mobile surveys
  • Real-time results
  • Data analysis tools
  • Custom branding

What people use each for

The jobs each tool is most often brought in to do.

KoboToolbox

  • A rapid needs assessment after a disaster where enumerators work for days without mobile coveragenot SurveyMonkey
  • A ministry of health running a national survey that must be self-hosted in country for data protection reasonsnot SurveyMonkey
  • An NGO running the same longitudinal household survey in four languages across three countriesnot SurveyMonkey
  • A research group that needs a free instrument for a modest sample and an SPSS export at the endnot SurveyMonkey

SurveyMonkey

  • Market research and customer surveysnot KoboToolbox
  • Employee feedback and engagement trackingnot KoboToolbox
  • Data collection and analysisnot KoboToolbox
  • Customer satisfaction and NPS measurementsnot KoboToolbox

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

KoboToolbox

  • The free Community plan caps at 5,000 submissions a month and 1 GB of file storage, and any form collecting photographs exhausts storage long before it exhausts the submission count.
  • The Starter paid plan allows only 1,000 submissions a month for $21, which is fewer than the free nonprofit tier, so a small commercial user pays more for less than a charity gets free.
  • Eligibility for the free plan depends on Kobo's assessment of your organisation and purpose, which introduces an approval step that a consultancy working on behalf of an NGO may not clear.
  • Self-hosting is genuinely possible but the stack is substantial to deploy and maintain, so a ministry choosing it for data residency reasons takes on real infrastructure staffing cost.
  • Analysis and reporting inside the platform are basic compared with dedicated tools, so most serious use exports to Excel, Power BI or statistical software, and that export step is where data governance often gets loose.

SurveyMonkey

  • Team plans require minimum 3 users as baseline
  • Annual response limits enforced: 50,000 responses/year on Team Advantage, 100,000 on Team Premier
  • Additional responses beyond annual limits charged at AED 0.50 per response
  • Enterprise plan requires custom pricing and minimum 5 users
  • Advanced features like multilingual surveys and phone support require Team Premier tier

Pricing, plan by plan

KoboToolbox

Free
  • CommunityFree
    • Free for qualifying nonprofit and public good organisations
    • 5,000 submissions per month
    • 1 GB file storage
  • Starter$21/month
    • 1,000 submissions per month
    • 0.5 GB file storage
    • For private and for-profit use
  • Professional$129/month
    • 25,000 submissions per month or 300,000 per year
    • Unlimited file storage
    • Priority support
  • Teams$undefined/month
    • 50,000 submissions per month or 600,000 per year
    • Shared team administration
    • Pricing published by plan tier

SurveyMonkey

Free
  • Team Advantage$99/month
    • 50,000 responses per year
    • Unlimited surveys and questions
    • 3 user minimum
  • Team Premier$240/month
    • 100,000 responses per year
    • All Team Advantage features
    • White label branding

Which should you pick?

Choose KoboToolbox if

  • You need offline data collection.
  • You want to start without paying.
  • You work on Web, Android, Self-hosted.
  • You also want xlsform and browser form builder.
KoboToolbox review

Choose SurveyMonkey if

  • You need survey builder.
  • You want to start without paying.
  • You also want question bank.
SurveyMonkey review

Questions people ask

Is KoboToolbox or SurveyMonkey better?
Neither clearly leads. KoboToolbox starts at Free and SurveyMonkey at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, KoboToolbox or SurveyMonkey?
KoboToolbox starts at Free and SurveyMonkey at Free.
Does KoboToolbox or SurveyMonkey run on more platforms?
KoboToolbox runs on Web, Android, Self-hosted. SurveyMonkey runs on Web.
Can I use KoboToolbox for free?
Both have a free tier, so you can try either at no cost before committing.
What is KoboToolbox best used for?
KoboToolbox is most often used for a rapid needs assessment after a disaster where enumerators work for days without mobile coverage, a ministry of health running a national survey that must be self-hosted in country for data protection reasons, an ngo running the same longitudinal household survey in four languages across three countries, a research group that needs a free instrument for a modest sample and an spss export at the end. Of those, a rapid needs assessment after a disaster where enumerators work for days without mobile coverage and a ministry of health running a national survey that must be self-hosted in country for data protection reasons are not what SurveyMonkey is typically brought in for.
What can KoboToolbox do that SurveyMonkey cannot?
KoboToolbox covers Offline data collection, XLSForm and browser form builder, Skip logic and validation, Multilingual forms. SurveyMonkey covers Survey builder, Question bank, Survey logic, Multi-language surveys.

Answered from the vendors’ own pages

KoboToolbox: Is KoboToolbox free?

Free for qualifying nonprofit and public good organisations under the Community plan, currently 5,000 submissions a month and 1 GB of storage. Commercial use requires a paid plan from $21 a month.

SurveyMonkey: How much does SurveyMonkey cost?

SurveyMonkey offers team plans starting at AED 99 per user per month for Team Advantage and AED 240 per user per month for Team Premier. Both plans require a minimum of 3 users. Billing can be monthly or annual.

Source
KoboToolbox: Who funds it?

Kobo Inc is a US nonprofit funded roughly 38 per cent by grants and contributions and 62 per cent by service contracts, subscriptions and training, based on its 2024 figures.

SurveyMonkey: What are SurveyMonkey's overage fees?

SurveyMonkey charges AED 0.50 per additional response on paid plans beyond the annual limit included in each tier.

Source
KoboToolbox: Can I host it myself?

Yes. The server stack is open source and is regularly deployed in country for data residency reasons.

KoboToolbox: Are forms portable?

Yes. It uses XLSForm and ODK standards, so instruments move between Kobo and other ODK-compatible servers.

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