Softwr

All industries · head to head

HubSpot vs Podio

HubSpot logo

HubSpot

All industries

Grow better with HubSpot

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only HubSpot has a free tier, so it costs nothing to try first.
  • Each has a real cost: HubSpot free tier limited to 2 users and 1,000 contacts; severely restricts growing teams; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: HubSpot covers CRM, Podio covers Workspaces.

Where they differ

Only the attributes on which HubSpot and Podio actually diverge.

Attributes where HubSpot and Podio differ
AttributeHubSpotPodio
Starting priceFreeOn request
Free tierYesNo
PlatformsWeb, Mobile, CloudWeb, Ios, Android
CategoryAll industriesProject Management
Founded20062009

Identical on both: pricing model (freemium), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in HubSpot

  • CRM
  • Email marketing
  • Marketing automation
  • Sales pipeline
  • Customer service
  • Content management
  • Analytics
  • Social media

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Google Drive
  • Dropbox
  • Zapier

Both cover

  • Slack
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

HubSpot

  • Small businesses and startups using CRM, email marketing, sales pipeline, and customer service in single platformnot Podio
  • Organisations requiring integration with 2,000+ third-party applicationsnot Podio
  • Teams leveraging AI agents for prospecting, service automation, and data analysisnot Podio

Podio

  • Building custom workspaces and apps without codenot HubSpot
  • Project and task management for a small teamnot HubSpot
  • Client collaboration with external users on the paid plansnot HubSpot
  • Simple workflow automation between appsnot HubSpot

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

HubSpot

  • Free tier limited to 2 users and 1,000 contacts; severely restricts growing teams
  • Many advanced features (automation workflows, custom objects, advanced reporting) gated to paid tiers
  • Starter plan at $7/month per seat scales quickly for larger teams (300+ users would cost significantly more)
  • Free tier removes credit card requirement but lacks most enterprise capabilities

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

HubSpot

Free

No published plan breakdown. See the HubSpot review.

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose HubSpot if

  • You need crm.
  • You want to start without paying.
  • You work on Web, Mobile, Cloud.
  • You also want email marketing.
HubSpot review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is HubSpot or Podio better?
Neither clearly leads. HubSpot starts at Free and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, HubSpot or Podio?
HubSpot has a free tier; the other does not. Paid plans start at Free for HubSpot and On request for Podio.
Does HubSpot or Podio run on more platforms?
HubSpot runs on Web, Mobile, Cloud. Podio runs on Web, Ios, Android.
Can I use HubSpot for free?
Yes. HubSpot has a free tier, so you can try it without paying. Podio starts at On request.
What is HubSpot best used for?
HubSpot is most often used for small businesses and startups using crm, email marketing, sales pipeline, and customer service in single platform, organisations requiring integration with 2,000+ third-party applications, teams leveraging ai agents for prospecting, service automation, and data analysis. Of those, small businesses and startups using crm, email marketing, sales pipeline, and customer service in single platform and organisations requiring integration with 2,000+ third-party applications are not what Podio is typically brought in for.
What can HubSpot do that Podio cannot?
HubSpot covers CRM, Email marketing, Marketing automation, Sales pipeline. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, GDPR.
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on HubSpot

More on Podio

Keep looking

Other head to heads