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Productivity · head to head

Google Workspace vs RingCentral Video

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
RingCentral Video logo

RingCentral Video

Communication

Connected cloud communications

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only RingCentral Video has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; RingCentral Video unlimited calling is limited to the US and Canada markets; other international calls are charged per minute at the published international rates table
  • They diverge on capability: Google Workspace covers Gmail business email, RingCentral Video covers HD video conferencing.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and RingCentral Video actually diverge.

Attributes where Google Workspace and RingCentral Video differ
AttributeGoogle WorkspaceRingCentral Video
Starting price€6.8/monthFree
Free tierNoYes
PlatformsWebWeb, Windows, Macos, Ios, Android
CategoryProductivityCommunication
Founded20061999

Identical on both: pricing model (subscription), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in RingCentral Video

  • HD video conferencing
  • Voice and video calling
  • Screen sharing
  • Virtual backgrounds
  • Recording and transcription
  • Chat and messaging
  • Calendar integration
  • Meeting attendee controls

Both cover

  • Salesforce
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot RingCentral Video
  • Cloud document collaborationnot RingCentral Video
  • Team productivity and file sharingnot RingCentral Video
  • Enterprise application suitenot RingCentral Video

RingCentral Video

  • Cloud business phone system with video meetings and team messagingnot Google Workspace
  • Replacing on-premise PBX hardware for distributed teamsnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

RingCentral Video

  • Unlimited calling is limited to the US and Canada markets; other international calls are charged per minute at the published international rates table
  • The free trial is only for new subscribers and is capped at five users and two desktop phones, with SMS unavailable during the trial
  • Trial hardware must be returned within 21 days of trial cancellation to avoid hardware charges
  • Phone rental is available only with a multi-year contract
  • Automated, high volume or marketing SMS costs extra as RingCentral High Volume SMS, and TCR registration is required for SMS and MMS
  • A Mobile User extension is free to add but is billed at the same monthly rate as a Digital Line in any month it is used to make or receive a call
  • The Webinar 500 discount lasts one year on a one year commitment, after which pricing reverts to $75 per host per month or the then current retail price
  • Taxes and recovery fees including the Federal Universal Service Recovery Fee, E911 Service Fee and Compliance and Administrative Cost Recovery Fee are added on top
  • The advertised savings of up to 33% require paying annually

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

RingCentral Video

Free
  • AI Receptionist$39/month
    • Starts at $39
  • Conversational Intelligence$60/month
    • Starts at $60
  • Call Queues Booster$35/month
    • $35 per month
  • Business SMS Booster$25/month
    • $25 per month

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose RingCentral Video if

  • You need hd video conferencing.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want voice and video calling.
RingCentral Video review

Questions people ask

Is Google Workspace or RingCentral Video better?
Neither clearly leads. Google Workspace starts at €6.8/month and RingCentral Video at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or RingCentral Video?
RingCentral Video has a free tier; the other does not. Paid plans start at €6.8/month for Google Workspace and Free for RingCentral Video.
Does Google Workspace or RingCentral Video run on more platforms?
Google Workspace runs on Web. RingCentral Video runs on Web, Windows, Macos, Ios, Android.
Can I use RingCentral Video for free?
Yes. RingCentral Video has a free tier, so you can try it without paying. Google Workspace starts at €6.8/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what RingCentral Video is typically brought in for.
What can Google Workspace do that RingCentral Video cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. RingCentral Video covers HD video conferencing, Voice and video calling, Screen sharing, Virtual backgrounds. Both handle Salesforce, Slack.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
RingCentral Video: How much does RingCentral Video cost?

AI Receptionist starts at $39 per month, Conversational Intelligence starts at $60 per month. Main video plan pricing requires entering your user count on the website for personalized quotes.

Source
Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
RingCentral Video: Does RingCentral offer discounts?

Yes, save up to 33% by paying annually instead of monthly. A 14-day free trial is available for new subscribers with up to 20 phone lines.

Source
Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
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