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Productivity · head to head

Google Workspace vs Kanbanize

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
Kanbanize logo

Kanbanize

Project Management

Enterprise Kanban software for agile teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Kanbanize no per user price or minimum user count is published, despite the page being headed simple pricing
  • They diverge on capability: Google Workspace covers Gmail business email, Kanbanize covers Kanban boards.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and Kanbanize actually diverge.

Attributes where Google Workspace and Kanbanize differ
AttributeGoogle WorkspaceKanbanize
Starting price€6.8/monthOn request
PlatformsWebWeb, Ios, Android
CategoryProductivityProject Management
Founded20062012

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in Kanbanize

  • Kanban boards
  • Portfolio Kanban
  • Workflow automation
  • Analytics
  • Timeline
  • Jira
  • Azure DevOps
  • GitHub

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot Kanbanize
  • Cloud document collaborationnot Kanbanize
  • Team productivity and file sharingnot Kanbanize
  • Enterprise application suitenot Kanbanize

Kanbanize

  • Kanban boards and portfolio management for scaled agile teamsnot Google Workspace
  • Linking strategy and OKRs to delivery workflowsnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Kanbanize

  • No per user price or minimum user count is published, despite the page being headed simple pricing
  • Automation rules are a paid add on on both plans, capped at 300 on Standard
  • SSO is a paid add on rather than included at either tier
  • File storage is 100 GB on Standard against 1 TB on Enterprise, and API calls are capped on Standard without the limit being stated
  • A dedicated cloud instance, IP whitelisting and 24/7 support are Enterprise only

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

Kanbanize

On request
  • Team$149/month
    • 15 users
    • Unlimited boards
    • Kanban analytics
  • EnterpriseFree
    • Custom pricing
    • SSO
    • Advanced security

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Kanbanize if

  • You need kanban boards.
  • You work on Web, Ios, Android.
  • You also want portfolio kanban.
Kanbanize review

Questions people ask

Is Google Workspace or Kanbanize better?
Neither clearly leads. Google Workspace starts at €6.8/month and Kanbanize at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Kanbanize?
Google Workspace starts at €6.8/month and Kanbanize at On request.
Does Google Workspace or Kanbanize run on more platforms?
Google Workspace runs on Web. Kanbanize runs on Web, Ios, Android.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what Kanbanize is typically brought in for.
What can Google Workspace do that Kanbanize cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. Kanbanize covers Kanban boards, Portfolio Kanban, Workflow automation, Analytics. Both handle Slack.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
Kanbanize: Is Businessmap (formerly Kanbanize) free or paid?

Businessmap offers a free Standard plan with all features included. Enterprise plan and add-ons require custom pricing through contact sales. No per-seat pricing is published.

Source
Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
Kanbanize: What discounts does Businessmap offer for annual billing?

Businessmap provides over 20 percent savings when choosing annual plans versus monthly billing. Exact pricing figures are not published on the page.

Source
Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
Kanbanize: What are the storage and API limits on Businessmap?

Standard plan includes 100 GB file storage and limited API calls. Enterprise plan provides 1 TB storage with unlimited API access. Automation rules are limited to 300 on Standard; Enterprise offers unlimited.

Source
Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
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