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Professional Services · head to head

FreshBooks vs Pipefy

FreshBooks logo

FreshBooks

Professional Services

Accounting software that makes you look good

From
Free
Rated
-
Full reviewWebsite
Pipefy logo

Pipefy

Project Management

Workflow and process management, simplified

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only FreshBooks has a free tier, so it costs nothing to try first.
  • Each has a real cost: FreshBooks lite tier limited to 5 clients maximum; Pipefy free Starter tier caps at 5 processes even with up to 10 users

Where they differ

Only the attributes on which FreshBooks and Pipefy actually diverge.

Attributes where FreshBooks and Pipefy differ
AttributeFreshBooksPipefy
Starting priceFreeOn request
Pricing modelUnknownquote
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb
CategoryProfessional ServicesProject Management
Founded2003Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in FreshBooks

  • Invoicing
  • Expense tracking
  • Time tracking
  • Project management
  • Payments
  • Financial reporting
  • Proposals
  • Mileage tracking

Only in Pipefy

Nothing recorded that FreshBooks does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

FreshBooks

  • Invoicing and payment processingnot Pipefy
  • Time tracking and expense managementnot Pipefy
  • Multi-client project accountingnot Pipefy

Pipefy

No use cases recorded yet. See the Pipefy review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

FreshBooks

  • Lite tier limited to 5 clients maximum
  • E-signatures, proposals, and client retainers unavailable on Lite and Plus tiers
  • Advanced payment processing fee of £20/month on Plus tier (extra cost)
  • Email customization and project profitability tracking restricted to Premium tier and above
  • Offline mode not available; web-based only

Pipefy

  • Free Starter tier caps at 5 processes even with up to 10 users
  • Business and Enterprise tiers publish no per-user price on the pricing page; both require contacting sales for a custom quote
  • Cancellations do not receive refunds even though the plan can be changed or stopped at any time

Pricing, plan by plan

FreshBooks

Free

No published plan breakdown. See the FreshBooks review.

Pipefy

On request

No published plan breakdown. See the Pipefy review.

Which should you pick?

Choose FreshBooks if

  • You need invoicing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want expense tracking.
FreshBooks review

Choose Pipefy if

Nothing in the data separates Pipefy from FreshBooks on the points above - pick on price and on how each one feels to use.

Pipefy review

Questions people ask

Is FreshBooks or Pipefy better?
Neither clearly leads. FreshBooks starts at Free and Pipefy at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, FreshBooks or Pipefy?
FreshBooks has a free tier; the other does not. Paid plans start at Free for FreshBooks and On request for Pipefy.
Does FreshBooks or Pipefy run on more platforms?
FreshBooks runs on Web, iOS, Android. Pipefy runs on Web.
Can I use FreshBooks for free?
Yes. FreshBooks has a free tier, so you can try it without paying. Pipefy starts at On request.
What is FreshBooks best used for?
FreshBooks is most often used for invoicing and payment processing, time tracking and expense management, multi-client project accounting. Of those, invoicing and payment processing and time tracking and expense management are not what Pipefy is typically brought in for.
What can FreshBooks do that Pipefy cannot?
FreshBooks covers Invoicing, Expense tracking, Time tracking, Project management.
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