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Professional Services · head to head

FreshBooks vs Kanbanize

FreshBooks logo

FreshBooks

Professional Services

Accounting software that makes you look good

From
Free
Rated
-
Full reviewWebsite
Kanbanize logo

Kanbanize

Project Management

Enterprise Kanban software for agile teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only FreshBooks has a free tier, so it costs nothing to try first.
  • Each has a real cost: FreshBooks lite tier limited to 5 clients maximum; Kanbanize no per user price or minimum user count is published, despite the page being headed simple pricing
  • They diverge on capability: FreshBooks covers Invoicing, Kanbanize covers Kanban boards.

Where they differ

Only the attributes on which FreshBooks and Kanbanize actually diverge.

Attributes where FreshBooks and Kanbanize differ
AttributeFreshBooksKanbanize
Starting priceFreeOn request
Pricing modelUnknownsubscription
Free tierYesNo
CategoryProfessional ServicesProject Management
Founded20032012

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in FreshBooks

  • Invoicing
  • Expense tracking
  • Time tracking
  • Project management
  • Payments
  • Financial reporting
  • Proposals
  • Mileage tracking

Only in Kanbanize

  • Kanban boards
  • Portfolio Kanban
  • Workflow automation
  • Analytics
  • Timeline
  • Jira
  • Azure DevOps
  • GitHub

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

FreshBooks

  • Invoicing and payment processingnot Kanbanize
  • Time tracking and expense managementnot Kanbanize
  • Multi-client project accountingnot Kanbanize

Kanbanize

  • Kanban boards and portfolio management for scaled agile teamsnot FreshBooks
  • Linking strategy and OKRs to delivery workflowsnot FreshBooks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

FreshBooks

  • Lite tier limited to 5 clients maximum
  • E-signatures, proposals, and client retainers unavailable on Lite and Plus tiers
  • Advanced payment processing fee of £20/month on Plus tier (extra cost)
  • Email customization and project profitability tracking restricted to Premium tier and above
  • Offline mode not available; web-based only

Kanbanize

  • No per user price or minimum user count is published, despite the page being headed simple pricing
  • Automation rules are a paid add on on both plans, capped at 300 on Standard
  • SSO is a paid add on rather than included at either tier
  • File storage is 100 GB on Standard against 1 TB on Enterprise, and API calls are capped on Standard without the limit being stated
  • A dedicated cloud instance, IP whitelisting and 24/7 support are Enterprise only

Pricing, plan by plan

FreshBooks

Free

No published plan breakdown. See the FreshBooks review.

Kanbanize

On request
  • Team$149/month
    • 15 users
    • Unlimited boards
    • Kanban analytics
  • EnterpriseFree
    • Custom pricing
    • SSO
    • Advanced security

Which should you pick?

Choose FreshBooks if

  • You need invoicing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want expense tracking.
FreshBooks review

Choose Kanbanize if

  • You need kanban boards.
  • You work on Web, Ios, Android.
  • You also want portfolio kanban.
Kanbanize review

Questions people ask

Is FreshBooks or Kanbanize better?
Neither clearly leads. FreshBooks starts at Free and Kanbanize at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, FreshBooks or Kanbanize?
FreshBooks has a free tier; the other does not. Paid plans start at Free for FreshBooks and On request for Kanbanize.
Does FreshBooks or Kanbanize run on more platforms?
FreshBooks runs on Web, iOS, Android. Kanbanize runs on Web, Ios, Android.
Can I use FreshBooks for free?
Yes. FreshBooks has a free tier, so you can try it without paying. Kanbanize starts at On request.
What is FreshBooks best used for?
FreshBooks is most often used for invoicing and payment processing, time tracking and expense management, multi-client project accounting. Of those, invoicing and payment processing and time tracking and expense management are not what Kanbanize is typically brought in for.
What can FreshBooks do that Kanbanize cannot?
FreshBooks covers Invoicing, Expense tracking, Time tracking, Project management. Kanbanize covers Kanban boards, Portfolio Kanban, Workflow automation, Analytics. Both handle Slack.
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