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Professional Services · head to head

FreshBooks vs ProofHub

FreshBooks logo

FreshBooks

Professional Services

Accounting software that makes you look good

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only FreshBooks has a free tier, so it costs nothing to try first.
  • Each has a real cost: FreshBooks lite tier limited to 5 clients maximum; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: FreshBooks covers Invoicing, ProofHub covers Tasks.

Where they differ

Only the attributes on which FreshBooks and ProofHub actually diverge.

Attributes where FreshBooks and ProofHub differ
AttributeFreshBooksProofHub
Starting priceFreeOn request
Pricing modelUnknownsubscription
Free tierYesNo
CategoryProfessional ServicesProject Management
Founded20032011

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in FreshBooks

  • Invoicing
  • Expense tracking
  • Project management
  • Payments
  • Financial reporting
  • Proposals
  • Mileage tracking
  • Stripe

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Gantt charts
  • Google Drive
  • Dropbox
  • Box
  • SSL

Both cover

  • Time tracking
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

FreshBooks

  • Invoicing and payment processingnot ProofHub
  • Time tracking and expense managementnot ProofHub
  • Multi-client project accountingnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot FreshBooks
  • Proofing and reviewing files alongside task and discussion trackingnot FreshBooks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

FreshBooks

  • Lite tier limited to 5 clients maximum
  • E-signatures, proposals, and client retainers unavailable on Lite and Plus tiers
  • Advanced payment processing fee of £20/month on Plus tier (extra cost)
  • Email customization and project profitability tracking restricted to Premium tier and above
  • Offline mode not available; web-based only

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

FreshBooks

Free

No published plan breakdown. See the FreshBooks review.

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose FreshBooks if

  • You need invoicing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want expense tracking.
FreshBooks review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is FreshBooks or ProofHub better?
Neither clearly leads. FreshBooks starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, FreshBooks or ProofHub?
FreshBooks has a free tier; the other does not. Paid plans start at Free for FreshBooks and On request for ProofHub.
Does FreshBooks or ProofHub run on more platforms?
FreshBooks runs on Web, iOS, Android. ProofHub runs on Web, Ios, Android.
Can I use FreshBooks for free?
Yes. FreshBooks has a free tier, so you can try it without paying. ProofHub starts at On request.
What is FreshBooks best used for?
FreshBooks is most often used for invoicing and payment processing, time tracking and expense management, multi-client project accounting. Of those, invoicing and payment processing and time tracking and expense management are not what ProofHub is typically brought in for.
What can FreshBooks do that ProofHub cannot?
FreshBooks covers Invoicing, Expense tracking, Project management, Payments. ProofHub covers Tasks, Discussions, Proofing, Gantt charts. Both handle Time tracking, Slack.
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