Softwr

Software · head to head

Dropbox vs Okta

Dropbox logo

Dropbox

Software

Cloud storage and file synchronization service

From
Free
Rated
-
Full reviewWebsite
Okta logo

Okta

Software

The identity platform for builders

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Dropbox the free Basic plan gives 2 GB of storage; Okta requires $1,500 annual minimum contract
  • They diverge on capability: Dropbox covers File synchronization, Okta covers Single sign-on (SSO).

Where they differ

Only the attributes on which Dropbox and Okta actually diverge.

Attributes where Dropbox and Okta differ
AttributeDropboxOkta
Pricing modelfreemiumUnknown
PlatformsWindows, Macos, Linux, Ios, Android, WebWeb, SaaS
Founded20072009

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Dropbox

  • File synchronization
  • Cloud storage
  • File sharing
  • Version history
  • Offline access
  • Microsoft Office
  • Two-factor authentication
  • File encryption

Only in Okta

  • Single sign-on (SSO)
  • Multi-factor authentication
  • Lifecycle management
  • Universal directory
  • API access management
  • B2B integration
  • Passwordless authentication
  • Adaptive MFA

Both cover

  • Google Workspace
  • Slack
  • Zoom

What people use each for

The jobs each tool is most often brought in to do.

Dropbox

  • File backupnot Okta
  • Team collaborationnot Okta
  • Content sharingnot Okta
  • Remote worknot Okta

Okta

  • Employee SSOnot Dropbox
  • Customer identitynot Dropbox
  • B2B integrationnot Dropbox
  • Zero Trust securitynot Dropbox
  • Compliancenot Dropbox

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Dropbox

  • The free Basic plan gives 2 GB of storage
  • Version history is 30 days on Plus, 180 days on Standard and 1 year on Advanced
  • File transfers are capped at 50 GB on Plus and 100 GB on the team plans
  • The Advanced team plan requires a minimum of 3 users at $24 per user per month
  • eSignature requests are limited to 3 per month on Plus and Standard

Okta

  • Requires $1,500 annual minimum contract
  • Admin-only MFA can be vulnerable to push notification fatigue attacks
  • Implementation requires significant services and integration fees in year one

Pricing, plan by plan

Dropbox

Free
  • BasicFree
    • 2 GB storage
    • File sync
    • Mobile apps
  • Plus$9.99/month
    • 2 TB storage
    • Offline access
    • Remote device wipe

Okta

Free
  • Starter Suite$6/user/month
    • SSO
    • MFA
    • Universal Directory
  • Core Essentials Suite$14/user/month
    • Adaptive MFA
    • Privileged Access
    • Lifecycle Management
  • Essentials Suite$17/user/month
    • Same as Core Essentials
    • Most popular
  • Professional Suite$null/custom
    • Device Access
    • Identity Security Posture
    • Threat Protection

Which should you pick?

Choose Dropbox if

  • You need file synchronization.
  • You want to start without paying.
  • You work on Windows, Macos, Linux, Ios, Android, Web.
  • You also want cloud storage.
Dropbox review

Choose Okta if

  • You need single sign-on (sso).
  • You want to start without paying.
  • You work on Web, SaaS.
  • You also want multi-factor authentication.
Okta review

Questions people ask

Is Dropbox or Okta better?
Neither clearly leads. Dropbox starts at Free and Okta at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Dropbox or Okta?
Dropbox starts at Free and Okta at Free.
Does Dropbox or Okta run on more platforms?
Dropbox runs on Windows, Macos, Linux, Ios, Android, Web. Okta runs on Web, SaaS.
Can I use Dropbox for free?
Both have a free tier, so you can try either at no cost before committing.
What is Dropbox best used for?
Dropbox is most often used for file backup, team collaboration, content sharing, remote work. Of those, file backup and team collaboration are not what Okta is typically brought in for.
What can Dropbox do that Okta cannot?
Dropbox covers File synchronization, Cloud storage, File sharing, Version history. Okta covers Single sign-on (SSO), Multi-factor authentication, Lifecycle management, Universal directory. Both handle Google Workspace, Slack, Zoom.

Answered from the vendors’ own pages

Okta: What is the minimum contract for Okta Workforce Identity?

Okta requires a $1,500 annual minimum contract for Workforce Identity plans. Pricing starts at $6 per user per month (Starter) and ranges to $17 per user per month (Essentials), billed annually.

Source
Okta: Does Okta offer a free trial?

Yes, Okta provides a 30-day free trial so customers can explore all product capabilities before committing to a paid plan.

Source
Okta: How many pre-built integrations does Okta support?

Okta offers over 7,000 pre-built integrations with popular enterprise applications including Salesforce, Slack, Workday, Box, Confluence, and Zendesk.

Source
Okta: What security features does Okta provide for admins?

Okta provides multi-factor authentication, adaptive MFA, single logout, and identity threat detection and response. However, only 94% of Okta customers have MFA enabled for administrators.

Source
Okta: Can Okta integrate with on-premises directories?

Yes, Okta's Universal Directory and lifecycle management support cloud and on-premises identity sources, including Active Directory and LDAP.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Dropbox

More on Okta

Keep looking

Other head to heads