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Project Management · head to head

Craft Docs vs Whimsical

Craft Docs logo

Craft Docs

Project Management

Beautiful document and note-taking app for Apple devices

From
Free
Rated
-
Full reviewWebsite
Whimsical logo

Whimsical

Technology

Where great ideas take shape

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Craft Docs primarily designed for Apple ecosystem; limited support for Windows or Android; Whimsical the free plan is capped at 3 team boards, 3 teams and 10 guest seats
  • They diverge on capability: Craft Docs covers Rich document editing, Whimsical covers Flowcharts.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Craft Docs and Whimsical actually diverge.

Attributes where Craft Docs and Whimsical differ
AttributeCraft DocsWhimsical
Pricing modelUnknownsubscription
PlatformsiOS, iPadOS, macOS, WebWeb
CategoryProject ManagementTechnology
Founded20192017

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Craft Docs

  • Rich document editing
  • Beautiful templates
  • Collaboration in real-time
  • Comments and discussions
  • iCloud sync
  • Powerful search
  • Dark and light themes
  • File attachments

Only in Whimsical

  • Flowcharts
  • Wireframes
  • Mind maps
  • Sticky notes
  • Docs
  • Real-time collaboration
  • Templates
  • Keyboard shortcuts

What people use each for

The jobs each tool is most often brought in to do.

Craft Docs

  • Productivitynot Whimsical
  • Collaborationnot Whimsical
  • Task managementnot Whimsical
  • Organizationnot Whimsical

Whimsical

  • Product planningnot Craft Docs
  • UI/UX designnot Craft Docs
  • Brainstormingnot Craft Docs
  • Process documentationnot Craft Docs
  • Project visualizationnot Craft Docs

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Craft Docs

  • Primarily designed for Apple ecosystem; limited support for Windows or Android
  • Smaller ecosystem and community compared to Notion or Obsidian
  • Collaboration features less mature than dedicated team document platforms
  • Requires learning Craft-specific formatting and structure

Whimsical

  • The free plan is capped at 3 team boards, 3 teams and 10 guest seats
  • File uploads are limited to 5MB per file and 1GB in total on the free plan
  • Version history on the free plan goes back 7 days
  • Voting, the timer, private teams, the GitHub integration, password-protected files and watermark removal all need Pro at $10 per editor per month
  • SSO and SAML are Business tier only at $20 per editor per month

Pricing, plan by plan

Craft Docs

Free

No published plan breakdown. See the Craft Docs review.

Whimsical

Free
  • StarterFree
    • Up to 4 boards
    • Unlimited viewers
    • 7-day version history
  • Pro$10/month
    • Unlimited boards
    • Unlimited version history
    • Advanced permissions
  • Org$20/month
    • Everything in Pro
    • SSO
    • User management

Which should you pick?

Choose Craft Docs if

  • You need rich document editing.
  • You want to start without paying.
  • You work on iOS, iPadOS, macOS, Web.
  • You also want beautiful templates.
Craft Docs review

Choose Whimsical if

  • You need flowcharts.
  • You want to start without paying.
  • You also want wireframes.
Whimsical review

Questions people ask

Is Craft Docs or Whimsical better?
Neither clearly leads. Craft Docs starts at Free and Whimsical at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Craft Docs or Whimsical?
Craft Docs starts at Free and Whimsical at Free.
Does Craft Docs or Whimsical run on more platforms?
Craft Docs runs on iOS, iPadOS, macOS, Web. Whimsical runs on Web.
Can I use Craft Docs for free?
Both have a free tier, so you can try either at no cost before committing.
What is Craft Docs best used for?
Craft Docs is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Whimsical is typically brought in for.
What can Craft Docs do that Whimsical cannot?
Craft Docs covers Rich document editing, Beautiful templates, Collaboration in real-time, Comments and discussions. Whimsical covers Flowcharts, Wireframes, Mind maps, Sticky notes.

Answered from the vendors’ own pages

Craft Docs: What platforms does Craft Docs support?

Craft Docs is available on iOS, iPad, and Mac, with deep integration into Apple's ecosystem. A web version is also available.

Source
Whimsical: What are Whimsical's pricing tiers?

Whimsical offers three plans: Free at 0 dollars per month per editor, Pro at 10 dollars per month per editor, and Business at 20 dollars per month per editor.

Source
Craft Docs: Can you collaborate on documents in Craft Docs?

Yes. Craft Docs supports real-time collaboration, allowing multiple users to edit documents simultaneously.

Source
Whimsical: What is included in the Free plan?

The Free plan allows creation of up to 50 board objects and 50 doc blocks per month, includes watermarked exports, and provides 7-day version history. Storage is limited to 1GB.

Source
Craft Docs: Does Craft Docs have AI features?

Yes. Craft Docs includes AI-powered writing assistance and editing features.

Source
Whimsical: What features unlock in the Pro plan?

The Pro plan removes the object creation limits, provides unlimited board objects and doc blocks, removes watermarks from exports, extends version history to 90 days, and offers 100GB of storage.

Source
Craft Docs: Can you use Craft Docs offline?

Yes. Craft Docs allows offline editing with synchronization when connectivity is restored.

Source
Whimsical: What security and team features come with Business?

The Business plan adds private teams, SAML single sign-on, SCIM and advanced security controls, unlimited version history, priority support, and a dedicated success manager. Storage starts at 2TB.

Source
Whimsical: Do discounts apply for annual billing?

Yes, annual billing offers a 17 percent discount compared to monthly rates. Additionally, nonprofits receive a 20 percent discount and students and teachers get full access.

Source
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