Is Calendly or ProofHub better?

Neither clearly leads. Calendly starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.

Which is cheaper, Calendly or ProofHub?

Calendly has a free tier; the other does not. Paid plans start at Free for Calendly and On request for ProofHub.

Does Calendly or ProofHub run on more platforms?

Calendly runs on Web, iOS, Android. ProofHub runs on Web, Ios, Android.

Can I use Calendly for free?

Yes. Calendly has a free tier, so you can try it without paying. ProofHub starts at On request.

What is Calendly best used for?

Calendly is most often used for sales meetings, interview scheduling, customer calls, office hours. Of those, sales meetings and interview scheduling are not what ProofHub is typically brought in for.

What can Calendly do that ProofHub cannot?

Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, GDPR.

All industries · head to head

Calendly vs ProofHub

Calendly

All industries

Scheduling automation platform for eliminating back-and-forth

From: Free
Rated: -

Full review Website

ProofHub

Project Management

All-in-one project management and team collaboration

From: On request
Rated: -

Full review Website

The short version

Only Calendly has a free tier, so it costs nothing to try first.
Each has a real cost: Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
They diverge on capability: Calendly covers Calendar sync, ProofHub covers Tasks.

Where they differ

Only the attributes on which Calendly and ProofHub actually diverge.

Attributes where Calendly and ProofHub differ
Attribute	Calendly	ProofHub
Starting price	Free	On request
Pricing model	Unknown	subscription
Free tier	Yes	No
Category	All industries	Project Management
Founded	2013	2011

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Calendly

Calendar sync
Automated scheduling
Custom availability
Time zone detection
Reminder emails
Buffer time
Meeting polls
Embed on website

Only in ProofHub

Tasks
Discussions
Proofing
Time tracking
Gantt charts
Google Drive
Dropbox
Box

Both cover

Slack
GDPR

What people use each for

The jobs each tool is most often brought in to do.

Calendly

Sales meetingsnot ProofHub
Interview schedulingnot ProofHub
Customer callsnot ProofHub
Office hoursnot ProofHub
Webinar registrationnot ProofHub

ProofHub

Project management with unlimited users on a flat monthly feenot Calendly
Proofing and reviewing files alongside task and discussion trackingnot Calendly

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Calendly

The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
Automated reminders and multiple calendars need Standard at $10 per seat per month
Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
Advertised prices are the annual rates

ProofHub

The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
The Essential plan caps projects at 40 and storage at 15 GB
Storage is 100 GB even on the higher plan, which is low for a tool holding project files
There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Calendly

Free

FreeFree
- 1 event type
- 1 calendar connection
- Basic confirmation email
Standard$10/month
- Unlimited event types
- Multiple calendars (up to 6)
- Integrations with HubSpot, Mailchimp, Stripe, PayPal
Teams$16/month
- All Standard features
- Salesforce integration
- Round-robin meetings
Enterprise$15000/year
- All Teams features
- Salesforce routing lookup
- Microsoft Dynamics 365

ProofHub

On request

Essential$45/month
- 40 projects
- Unlimited users
- Core features
Ultimate Control$89/month
- Unlimited projects
- Advanced features
- White labeling

Which should you pick?

Choose Calendly if

You need calendar sync.
You want to start without paying.
You work on Web, iOS, Android.
You also want automated scheduling.

Calendly review

Choose ProofHub if

You need tasks.
You work on Web, Ios, Android.
You also want discussions.

ProofHub review

Questions people ask

Is Calendly or ProofHub better?: Neither clearly leads. Calendly starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Calendly or ProofHub?: Calendly has a free tier; the other does not. Paid plans start at Free for Calendly and On request for ProofHub.
Does Calendly or ProofHub run on more platforms?: Calendly runs on Web, iOS, Android. ProofHub runs on Web, Ios, Android.
Can I use Calendly for free?: Yes. Calendly has a free tier, so you can try it without paying. ProofHub starts at On request.
What is Calendly best used for?: Calendly is most often used for sales meetings, interview scheduling, customer calls, office hours. Of those, sales meetings and interview scheduling are not what ProofHub is typically brought in for.
What can Calendly do that ProofHub cannot?: Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, GDPR.

Answered from the vendors’ own pages

Calendly: Does the free tier include automatic reminders?

No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).

Source

Calendly: Can I offer multiple meeting types on the free plan?

Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.

Source

Calendly: Does Calendly work with Apple Calendar and iCloud?

No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.

Source

Calendly: What platforms can I use Calendly on?

Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.

Source

Calendly: What does the Standard plan ($10/month) add over free?

Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.

Source

Calendly vs ProofHub

Calendly

ProofHub

The short version

Where they differ

What each one covers

Only in Calendly

Only in ProofHub

Both cover

What people use each for

Calendly

ProofHub

Where each one falls short

Calendly

ProofHub

Pricing, plan by plan

Calendly

ProofHub

Which should you pick?

Choose Calendly if

Choose ProofHub if

Questions people ask

Answered from the vendors’ own pages

Related pages

More on Calendly

More on ProofHub

Keep looking

Other head to heads