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Scheduling · head to head

Bookedin vs Zen Planner

Bookedin logo

Bookedin

Scheduling

Appointment scheduling priced per calendar rather than per business

From
Free
Rated
-
Full reviewWebsite
Zen Planner logo

Zen Planner

Sports

Member management for fitness businesses

From
$99/month
Rated
-
Full reviewWebsite

The short version

  • Only Bookedin has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bookedin pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.; Zen Planner limited staff app features compared to desktop version
  • They diverge on capability: Bookedin covers Per calendar pricing, Zen Planner covers Member management.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Bookedin and Zen Planner actually diverge.

Attributes where Bookedin and Zen Planner differ
AttributeBookedinZen Planner
Starting priceFree$99/month
Pricing modelPer calendar per monthUnknown
Free tierYesNo
CategorySchedulingSports
FoundedUnknown2006

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bookedin

  • Per calendar pricing
  • Public booking page
  • Reminders
  • Deposits and payments
  • Free tier
  • Mobile apps
  • Booking forms

Only in Zen Planner

  • Member management
  • Automated billing
  • Workout tracking
  • Marketing tools
  • Stripe
  • Mailchimp
  • SugarWOD
  • Wodify

Both cover

  • Class scheduling

What people use each for

The jobs each tool is most often brought in to do.

Bookedin

  • A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management systemnot Zen Planner
  • A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the daynot Zen Planner
  • A tutor running both one-to-one sessions and small group classes from the same booking pagenot Zen Planner
  • A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrivesnot Zen Planner

Zen Planner

  • Workout trackingnot Bookedin
  • Nutrition managementnot Bookedin
  • Health monitoringnot Bookedin
  • Fitness coachingnot Bookedin
  • Wellness improvementnot Bookedin

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bookedin

  • Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
  • It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
  • Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
  • Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.

Zen Planner

  • Limited staff app features compared to desktop version
  • System crashes and occasional bugs reported by users
  • Integration difficulties with certain third-party platforms
  • Customers report continued charges after completed cancellation

Pricing, plan by plan

Bookedin

Free
  • FreeFree
    • 50 bookings per month total
    • One booking page
    • Appointment and class scheduling
  • Plus$19/month
    • Per calendar, billed annually; about USD 24 billed monthly
    • Unlimited bookings
    • SMS and email reminders
  • Pro$39/month
    • Per calendar per month
    • Everything in Plus
    • Advanced customisation and branding
  • Enterprise$undefined/month
    • Quoted pricing for multi-location businesses
    • Dedicated support
    • Consolidated management across sites

Zen Planner

$99/month

No published plan breakdown. See the Zen Planner review.

Which should you pick?

Choose Bookedin if

  • You need per calendar pricing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want public booking page.
Bookedin review

Choose Zen Planner if

  • You need member management.
  • You work on Web, iOS, Android.
  • You also want automated billing.
Zen Planner review

Questions people ask

Is Bookedin or Zen Planner better?
Neither clearly leads. Bookedin starts at Free and Zen Planner at $99/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bookedin or Zen Planner?
Bookedin has a free tier; the other does not. Paid plans start at Free for Bookedin and $99/month for Zen Planner.
Does Bookedin or Zen Planner run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use Bookedin for free?
Yes. Bookedin has a free tier, so you can try it without paying. Zen Planner starts at $99/month.
What is Bookedin best used for?
Bookedin is most often used for a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system, a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day, a tutor running both one-to-one sessions and small group classes from the same booking page, a pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrives. Of those, a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system and a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day are not what Zen Planner is typically brought in for.
What can Bookedin do that Zen Planner cannot?
Bookedin covers Per calendar pricing, Public booking page, Reminders, Deposits and payments. Zen Planner covers Member management, Automated billing, Workout tracking, Marketing tools. Both handle Class scheduling.

Answered from the vendors’ own pages

Bookedin: How much is Bookedin for a team?

Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.

Zen Planner: Does Zen Planner have a free tier?

No, Zen Planner does not offer a free tier. Pricing starts at $99 per month with no free trial mentioned in their standard offerings.

Source
Bookedin: Is the free plan usable long term?

Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.

Zen Planner: Can Zen Planner integrate with ClassPass?

Yes. ClassPass seamlessly integrates with Zen Planner, allowing gyms to sync their schedule and avoid overbooking when offering ClassPass to members.

Source
Bookedin: Does it take payments?

Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.

Zen Planner: Does Zen Planner work with SugarWOD?

Yes. Zen Planner integrates with SugarWOD, making it a popular choice for CrossFit gym owners who want to manage both WOD tracking and gym operations in one system.

Source
Bookedin: Who makes it?

Coldwin Software Inc., a Canadian company that has run the product since 2010.

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