Accounting · head to head
Basware vs Volopay
Basware
Accounting
Invoice automation and e-invoicing compliance across a large number of national mandates
- From
- On request
- Rated
- -
Volopay
Payroll
Corporate cards, multi-currency accounts and accounts payable automation for Asia-Pacific businesses
- From
- On request
- Rated
- -
The short version
- Each has a real cost: Basware the e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.; Volopay cross-currency spend within Singapore carries a fee around 3.1%, which is easy to overlook against the advertised free domestic transfers and can dominate total cost for internationally mobile teams.
- They diverge on capability: Basware covers Invoice capture, Volopay covers Multi-currency business accounts.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Basware and Volopay actually diverge.
Identical on both: starting price (On request), pricing model (quote), free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Basware
- Invoice capture
- Matching
- Approval workflow
- E-invoicing compliance
- Supplier network
- Payment execution
- Spend analytics
- ERP integration
Only in Volopay
- Multi-currency business accounts
- Virtual and physical corporate cards
- Accounts payable automation
- Expense management
- Accounting integrations
- Approval workflows
What people use each for
The jobs each tool is most often brought in to do.
Basware
- A multinational needing compliant electronic invoicing across Italy, Poland, France and Mexico without building each mandate itselfnot Volopay
- A shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improvednot Volopay
- A group standardising accounts payable across subsidiaries running different ERP systemsnot Volopay
- A finance function trying to capture early payment discounts that are currently lost to slow approval cyclesnot Volopay
Volopay
- A Singapore-headquartered company paying vendors and staff across several APAC currencies from one accountnot Basware
- A finance team wanting free domestic transfers with accounts payable automation includednot Basware
- A regional business consolidating separate local business bank accounts into one multi-currency platformnot Basware
- A company whose card spend is concentrated in SGD and wants to minimise cross-currency fee exposurenot Basware
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Basware
- The e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.
- Implementation is a substantial integration project involving ERP connectors, supplier onboarding and country-by-country compliance configuration, and it is priced and timed accordingly.
- The user interface is dated next to newer accounts payable products, and approvers outside finance find it unintuitive, which slows the very cycle times the system is bought to improve.
- Supplier onboarding onto the network is the hidden effort: the touchless processing rate depends on how many suppliers actually send electronic invoices, and that is a change management programme, not a software setting.
- Growth by acquisition, including Glantus, has left overlapping analytics capability and integration work still in progress, so buyers should check which components share a data model today.
Volopay
- Cross-currency spend within Singapore carries a fee around 3.1%, which is easy to overlook against the advertised free domestic transfers and can dominate total cost for internationally mobile teams.
- Cross-border payments in non-SGD currencies add roughly 1.6%, so a company paying many overseas vendors accumulates a real cost that is not visible on the headline pricing.
- Regional focus on Asia-Pacific means weaker fit for companies whose spend is mainly in Europe or North America, where Payhawk or Extend cover the ground better.
- Pricing is not published, so despite the specific fee percentages that are publicly known, the underlying subscription or platform fee must be obtained by quote.
- As a comparatively young fintech, its card issuing depends on banking partners whose regulatory standing in each APAC market can change, and companies should confirm current licensing in their specific country before committing.
Pricing, plan by plan
Basware
On request- Basware$undefined/year
- Invoice automation, matching and approval
- E-invoicing compliance across national mandates
- Supplier network connectivity
Volopay
On request- Volopay$undefined/month
- Free domestic SGD transfers and Accounts Payable Automation
- Approximately 1.6% fee on cross-border non-SGD payments
- Approximately 3.1% fee on cross-currency spend within Singapore
Which should you pick?
Choose Basware if
- You need invoice capture.
- You work on Web, iOS, Android.
- You also want matching.
Choose Volopay if
- You need multi-currency business accounts.
- You work on Web, iOS, Android.
- You also want virtual and physical corporate cards.
Questions people ask
- Is Basware or Volopay better?
- Neither clearly leads. Basware starts at On request and Volopay at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Basware or Volopay?
- Basware starts at On request and Volopay at On request.
- Does Basware or Volopay run on more platforms?
- Both run on Web, iOS, Android, so platform support will not decide this one for you.
- What is Basware best used for?
- Basware is most often used for a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself, a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved, a group standardising accounts payable across subsidiaries running different erp systems, a finance function trying to capture early payment discounts that are currently lost to slow approval cycles. Of those, a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself and a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved are not what Volopay is typically brought in for.
- What can Basware do that Volopay cannot?
- Basware covers Invoice capture, Matching, Approval workflow, E-invoicing compliance. Volopay covers Multi-currency business accounts, Virtual and physical corporate cards, Accounts payable automation, Expense management.
Answered from the vendors’ own pages
Basware: Should we buy Basware if we only operate in one country?
Probably not. Its main advantage is multi-country e-invoicing compliance. In a single jurisdiction, cheaper AP automation gives you the same result.
Volopay: What currency is Volopay built around?
Singapore dollar as the base account currency, with support for spend and transfers across several other Asia-Pacific currencies.
Basware: Does it handle mandatory e-invoicing regimes?
Yes, and that is the core reason to choose it. It covers a wide set of national mandates as a service rather than an integration project you run yourself.
Volopay: Are transfers free?
Domestic SGD transfers and the Accounts Payable Automation product are advertised as free; cross-border and cross-currency transactions carry separate fees.
Basware: What drives the price?
Invoice volume, number of countries and modules. It is quoted, and implementation with ERP connectors and supplier onboarding is separate.
Volopay: Is pricing published?
No, subscription pricing requires a quote, though the specific cross-currency fee percentages are disclosed publicly.
Basware: What determines the return?
The share of invoices arriving electronically. Touchless rates depend on supplier adoption, so budget for a supplier onboarding programme, not just the software.
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