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Technology · head to head

Whimsical vs Yellowfin

Whimsical logo

Whimsical

Technology

Where great ideas take shape

From
Free
Rated
-
Full reviewWebsite
Yellowfin logo

Yellowfin

Business Intelligence

Action-based business intelligence

From
$50/month
Rated
-
Full reviewWebsite

The short version

  • Only Whimsical has a free tier, so it costs nothing to try first.
  • Each has a real cost: Whimsical the free plan is capped at 3 team boards, 3 teams and 10 guest seats; Yellowfin the pricing page publishes no rate, no minimum and no per-user price; every model ends in a Get Pricing form
  • They diverge on capability: Whimsical covers Flowcharts, Yellowfin covers Automated Analysis.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Whimsical and Yellowfin actually diverge.

Attributes where Whimsical and Yellowfin differ
AttributeWhimsicalYellowfin
Starting priceFree$50/month
Free tierYesNo
PlatformsWebWeb, Mobile, Embedded
CategoryTechnologyBusiness Intelligence
Founded20172003

Identical on both: pricing model (subscription), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Whimsical

  • Flowcharts
  • Wireframes
  • Mind maps
  • Sticky notes
  • Docs
  • Real-time collaboration
  • Templates
  • Keyboard shortcuts

Only in Yellowfin

  • Automated Analysis
  • Data Stories
  • Collaboration
  • Signals
  • Embedded Analytics
  • Salesforce
  • Google Analytics
  • SQL Server

What people use each for

The jobs each tool is most often brought in to do.

Whimsical

  • Product planningnot Yellowfin
  • UI/UX designnot Yellowfin
  • Brainstormingnot Yellowfin
  • Process documentationnot Yellowfin
  • Project visualizationnot Yellowfin

Yellowfin

  • Embedding white-labelled dashboards and analytics into a software productnot Whimsical
  • Enterprise reporting with automated business monitoring and alertingnot Whimsical
  • Data storytelling and guided natural language querying for business usersnot Whimsical

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Whimsical

  • The free plan is capped at 3 team boards, 3 teams and 10 guest seats
  • File uploads are limited to 5MB per file and 1GB in total on the free plan
  • Version history on the free plan goes back 7 days
  • Voting, the timer, private teams, the GitHub integration, password-protected files and watermark removal all need Pro at $10 per editor per month
  • SSO and SAML are Business tier only at $20 per editor per month

Yellowfin

  • The pricing page publishes no rate, no minimum and no per-user price; every model ends in a Get Pricing form
  • One of the three embedded models is a revenue share, so Yellowfin takes a cut of the revenue your analytics module earns
  • Another model prices by server core, so scaling deployment hardware raises the licence cost independently of users
  • Getting a quote requires submitting a form with a marketing consent checkbox and a user-count band rather than seeing a rate card

Pricing, plan by plan

Whimsical

Free
  • StarterFree
    • Up to 4 boards
    • Unlimited viewers
    • 7-day version history
  • Pro$10/month
    • Unlimited boards
    • Unlimited version history
    • Advanced permissions
  • Org$20/month
    • Everything in Pro
    • SSO
    • User management

Yellowfin

$50/month
  • Team$50/month
    • Dashboards
    • Stories
    • Collaboration
  • EnterpriseFree
    • Advanced Features
    • Embedding
    • Custom SLA

Which should you pick?

Choose Whimsical if

  • You need flowcharts.
  • You want to start without paying.
  • You also want wireframes.
Whimsical review

Choose Yellowfin if

  • You need automated analysis.
  • You work on Web, Mobile, Embedded.
  • You also want data stories.
Yellowfin review

Questions people ask

Is Whimsical or Yellowfin better?
Neither clearly leads. Whimsical starts at Free and Yellowfin at $50/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Whimsical or Yellowfin?
Whimsical has a free tier; the other does not. Paid plans start at Free for Whimsical and $50/month for Yellowfin.
Does Whimsical or Yellowfin run on more platforms?
Whimsical runs on Web. Yellowfin runs on Web, Mobile, Embedded.
Can I use Whimsical for free?
Yes. Whimsical has a free tier, so you can try it without paying. Yellowfin starts at $50/month.
What is Whimsical best used for?
Whimsical is most often used for product planning, ui/ux design, brainstorming, process documentation. Of those, product planning and ui/ux design are not what Yellowfin is typically brought in for.
What can Whimsical do that Yellowfin cannot?
Whimsical covers Flowcharts, Wireframes, Mind maps, Sticky notes. Yellowfin covers Automated Analysis, Data Stories, Collaboration, Signals.

Answered from the vendors’ own pages

Whimsical: What are Whimsical's pricing tiers?

Whimsical offers three plans: Free at 0 dollars per month per editor, Pro at 10 dollars per month per editor, and Business at 20 dollars per month per editor.

Source
Yellowfin: What pricing models does Yellowfin offer?

Yellowfin offers three flexible models for embedded analytics: Aligned Utility Model (price per unit), Revenue Share Model (based on analytics revenue value), and Server Core (fixed price based on server deployment).

Source
Whimsical: What is included in the Free plan?

The Free plan allows creation of up to 50 board objects and 50 doc blocks per month, includes watermarked exports, and provides 7-day version history. Storage is limited to 1GB.

Source
Yellowfin: Is Yellowfin pricing predictable and scalable?

Yes, Yellowfin pricing is simple, predictable and scalable with no hidden costs or surprises.

Source
Whimsical: What features unlock in the Pro plan?

The Pro plan removes the object creation limits, provides unlimited board objects and doc blocks, removes watermarks from exports, extends version history to 90 days, and offers 100GB of storage.

Source
Yellowfin: Are there limits on user access or development environments?

No limitations exist on access to functionality across users. There are also no limits on dev and test licenses, ensuring DevOps is covered.

Source
Whimsical: What security and team features come with Business?

The Business plan adds private teams, SAML single sign-on, SCIM and advanced security controls, unlimited version history, priority support, and a dedicated success manager. Storage starts at 2TB.

Source
Whimsical: Do discounts apply for annual billing?

Yes, annual billing offers a 17 percent discount compared to monthly rates. Additionally, nonprofits receive a 20 percent discount and students and teachers get full access.

Source
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