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Software · head to head

Vagaro vs Calendly

Vagaro logo

Vagaro

Software

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite
Calendly logo

Calendly

Software

Scheduling automation platform for eliminating back-and-forth

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Calendly has a free tier, so it costs nothing to try first.
  • Each has a real cost: Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost; Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
  • They diverge on capability: Vagaro covers Online appointment booking, Calendly covers Calendar sync.

Where they differ

Only the attributes on which Vagaro and Calendly actually diverge.

Attributes where Vagaro and Calendly differ
AttributeVagaroCalendly
Starting price$25/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWeb, Ios, Android, ApiWeb, iOS, Android
Founded20092013

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics

Only in Calendly

  • Calendar sync
  • Automated scheduling
  • Custom availability
  • Time zone detection
  • Reminder emails
  • Buffer time
  • Meeting polls
  • Embed on website

Both cover

  • Google Calendar
  • Stripe

What people use each for

The jobs each tool is most often brought in to do.

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Calendly
  • Selling services and retail products with integrated card paymentsnot Calendly
  • Marketing to clients by email and text and offering a branded booking appnot Calendly

Calendly

  • Sales meetingsnot Vagaro
  • Interview schedulingnot Vagaro
  • Customer callsnot Vagaro
  • Office hoursnot Vagaro
  • Webinar registrationnot Vagaro

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Calendly

  • The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
  • Automated reminders and multiple calendars need Standard at $10 per seat per month
  • Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
  • SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
  • Advertised prices are the annual rates

Pricing, plan by plan

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Calendly

Free
  • FreeFree
    • 1 event type
    • 1 calendar connection
    • Basic confirmation email
  • Standard$10/month
    • Unlimited event types
    • Multiple calendars (up to 6)
    • Integrations with HubSpot, Mailchimp, Stripe, PayPal
  • Teams$16/month
    • All Standard features
    • Salesforce integration
    • Round-robin meetings
  • Enterprise$15000/year
    • All Teams features
    • Salesforce routing lookup
    • Microsoft Dynamics 365

Which should you pick?

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Choose Calendly if

  • You need calendar sync.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want automated scheduling.
Calendly review

Questions people ask

Is Vagaro or Calendly better?
Neither clearly leads. Vagaro starts at $25/month and Calendly at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Vagaro or Calendly?
Calendly has a free tier; the other does not. Paid plans start at $25/month for Vagaro and Free for Calendly.
Does Vagaro or Calendly run on more platforms?
Vagaro runs on Web, Ios, Android, Api. Calendly runs on Web, iOS, Android.
Can I use Calendly for free?
Yes. Calendly has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Vagaro best used for?
Vagaro is most often used for appointment booking and calendar management for salons, spas and fitness studios, selling services and retail products with integrated card payments, marketing to clients by email and text and offering a branded booking app. Of those, appointment booking and calendar management for salons, spas and fitness studios and selling services and retail products with integrated card payments are not what Calendly is typically brought in for.
What can Vagaro do that Calendly cannot?
Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking. Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Both handle Google Calendar, Stripe.

Answered from the vendors’ own pages

Calendly: Does the free tier include automatic reminders?

No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).

Source
Calendly: Can I offer multiple meeting types on the free plan?

Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.

Source
Calendly: Does Calendly work with Apple Calendar and iCloud?

No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.

Source
Calendly: What platforms can I use Calendly on?

Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.

Source
Calendly: What does the Standard plan ($10/month) add over free?

Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.

Source
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Related pages

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