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Software · head to head

Pipedrive vs Xero

Pipedrive logo

Pipedrive

Software

The CRM that sales teams love to use

From
On request
Rated
-
Full reviewWebsite
Xero logo

Xero

Software

Beautiful accounting software

From
$13/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Pipedrive email account connectivity restricted to maximum of five email accounts per user; Xero the Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • They diverge on capability: Pipedrive covers Visual pipeline, Xero covers Bank reconciliation.

Where they differ

Only the attributes on which Pipedrive and Xero actually diverge.

Attributes where Pipedrive and Xero differ
AttributePipedriveXero
Starting priceOn request$13/month
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
Founded20102006

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipedrive

  • Visual pipeline
  • Deal tracking
  • Activity reminders
  • Email integration
  • Reporting
  • Goal tracking
  • Lead management
  • Google Workspace

Only in Xero

  • Bank reconciliation
  • Invoicing
  • Bill payment
  • Expense claims
  • Financial reporting
  • Inventory tracking
  • Project tracking
  • Stripe

Both cover

  • Mobile apps
  • SOC2
  • ISO27001
  • 2FA

What people use each for

The jobs each tool is most often brought in to do.

Pipedrive

  • Sales pipeline management with kanban-style dashboardsnot Xero
  • Multi-channel communication with email and calendar syncnot Xero
  • Sales automation for small to mid-market teamsnot Xero

Xero

  • Small business bookkeeping, invoicing and bank reconciliationnot Pipedrive
  • Bill payment and purchase order managementnot Pipedrive
  • Sharing books with an accountant or bookkeepernot Pipedrive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipedrive

  • Email account connectivity restricted to maximum of five email accounts per user

Xero

  • The Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • Invoices created by connected app partners count against the Early plan invoice limit
  • Multiple currencies, project time and cost tracking, employee expense and mileage claims and industry benchmarking are restricted to the top Established plan at $90 per month
  • Cash flow forecasting is capped at 30 days on Early and 60 days on Growing, with 180 days only on Established
  • Payroll is not included in any plan and costs an extra $36 a month plus $6 per employee or contractor through Gusto
  • Inventory Plus is a paid optional add-on rather than part of any plan
  • The advertised 90% off applies only to the first 6 months, after which the regular $25, $55 or $90 monthly price auto-renews
  • The introductory discount excludes add-ons, usage charges and payment fees
  • Payment fees apply to online invoice payments and to bill payments other than standard domestic ACH, and are billed on top of the subscription
  • Subscriptions are billed monthly with no annual payment option, and after upgrading you must wait one month before downgrading to a cheaper plan
  • Xero states subscription prices are increasing from October 1, 2026

Pricing, plan by plan

Pipedrive

On request

No published plan breakdown. See the Pipedrive review.

Xero

$13/month
  • Early$13/month
    • Send 20 invoices
    • Enter 5 bills
    • Reconcile bank transactions
  • Growing$37/month
    • Unlimited invoices & bills
    • Bulk reconcile transactions
    • Short-term cash flow
  • Established$70/month
    • Everything in Growing
    • Use multiple currencies
    • Track projects

Which should you pick?

Choose Pipedrive if

  • You need visual pipeline.
  • You work on Web, iOS, Android.
  • You also want deal tracking.
Pipedrive review

Choose Xero if

  • You need bank reconciliation.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
Xero review

Questions people ask

Is Pipedrive or Xero better?
Neither clearly leads. Pipedrive starts at On request and Xero at $13/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipedrive or Xero?
Pipedrive starts at On request and Xero at $13/month.
Does Pipedrive or Xero run on more platforms?
Pipedrive runs on Web, iOS, Android. Xero runs on Web, Ios, Android, Api.
What is Pipedrive best used for?
Pipedrive is most often used for sales pipeline management with kanban-style dashboards, multi-channel communication with email and calendar sync, sales automation for small to mid-market teams. Of those, sales pipeline management with kanban-style dashboards and multi-channel communication with email and calendar sync are not what Xero is typically brought in for.
What can Pipedrive do that Xero cannot?
Pipedrive covers Visual pipeline, Deal tracking, Activity reminders, Email integration. Xero covers Bank reconciliation, Invoicing, Bill payment, Expense claims. Both handle Mobile apps, SOC2, ISO27001, 2FA.
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