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Passbolt vs Todoist

Passbolt logo

Passbolt

Software

Open-source password manager for teams with self-hosted or cloud deployment

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Software

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Passbolt pro Edition requires a minimum of 10 users, making it costlier for very small teams.; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Passbolt covers Password sharing and folders, Todoist covers Natural language input.

Where they differ

Only the attributes on which Passbolt and Todoist actually diverge.

Attributes where Passbolt and Todoist differ
AttributePassboltTodoist
Pricing modelopen-sourceUnknown
Platformsweb, windows, mac, linux, apiWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Passbolt

  • Password sharing and folders
  • Groups and role-based access
  • Browser extensions and CLI
  • Open API
  • LDAP provisioning and SSO
  • Activity audit log

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

Passbolt

  • Self-hosting a team password manager for data sovereigntynot Todoist
  • Provisioning vault access from an existing LDAP/AD directorynot Todoist
  • Sharing credentials across engineering or IT teams via folders and groupsnot Todoist
  • Automating credential retrieval through the CLI or open APInot Todoist

Todoist

  • Personal task managementnot Passbolt
  • Team project coordinationnot Passbolt
  • Goal trackingnot Passbolt
  • Habit buildingnot Passbolt
  • Daily planningnot Passbolt

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Passbolt

  • Pro Edition requires a minimum of 10 users, making it costlier for very small teams.
  • Community Edition lacks SSO and LDAP provisioning, which many organizations need for onboarding at scale.
  • Self-hosting the Community Edition requires infrastructure and maintenance effort compared to fully managed competitors.
  • Enterprise-tier support and HA consulting require custom, quote-based pricing rather than transparent rates.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Passbolt

Free
  • Community EditionFree
    • Unlimited users
    • Password sharing and folders
    • Role-based access control
  • Pro Edition$4.9/month
    • Minimum 10 users, billed annually
    • LDAP/AD provisioning
    • Single sign-on
  • Enterprise Edition$undefined/month
    • High availability and disaster recovery consulting
    • White-glove migration
    • Custom feature development

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Passbolt if

  • You need password sharing and folders.
  • You want to start without paying.
  • You work on web, windows, mac, linux, api.
  • You also want groups and role-based access.
Passbolt review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Passbolt or Todoist better?
Neither clearly leads. Passbolt starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Passbolt or Todoist?
Passbolt starts at Free and Todoist at Free.
Does Passbolt or Todoist run on more platforms?
Passbolt runs on web, windows, mac, linux, api. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Passbolt for free?
Both have a free tier, so you can try either at no cost before committing.
What is Passbolt best used for?
Passbolt is most often used for self-hosting a team password manager for data sovereignty, provisioning vault access from an existing ldap/ad directory, sharing credentials across engineering or it teams via folders and groups, automating credential retrieval through the cli or open api. Of those, self-hosting a team password manager for data sovereignty and provisioning vault access from an existing ldap/ad directory are not what Todoist is typically brought in for.
What can Passbolt do that Todoist cannot?
Passbolt covers Password sharing and folders, Groups and role-based access, Browser extensions and CLI, Open API. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Passbolt: Is Passbolt free to use?

Yes. The Community Edition is free forever with unlimited users, including password sharing, folders, groups, role-based access, browser extensions, a CLI, and an open API.

Source
Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Passbolt: What does the Pro Edition cost and add?

Pro Edition costs $4.90 per user per month billed annually, with a 10-user minimum, and adds LDAP/AD provisioning, single sign-on, account recovery escrow, activity audit logs, and next-business-day support.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Passbolt: What license is Passbolt distributed under?

All Passbolt editions, including Pro and Enterprise, are distributed under the AGPL v3 open-source license.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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