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Software · head to head

Notion vs Workable

Notion logo

Notion

Software

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite
Workable logo

Workable

Software

Recruitment and employee engagement platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage; Workable the Standard plan is $299 a month and still charges separately for texting at $89, video interviews at $109 and assessments at $59 a month
  • They diverge on capability: Notion covers Rich text editing with blocks, Workable covers Job posting.

Where they differ

Only the attributes on which Notion and Workable actually diverge.

Attributes where Notion and Workable differ
AttributeNotionWorkable
Pricing modelUnknownusage-based
PlatformsWeb, iOS, AndroidWeb
Founded20162012

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

Only in Workable

  • Job posting
  • Applicant tracking
  • Candidate management
  • Onboarding
  • Employee engagement
  • Analytics
  • Mobile app
  • Integrations

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Notion

  • Project managementnot Workable
  • Knowledge base creationnot Workable
  • Note-taking and documentationnot Workable
  • Team collaborationnot Workable
  • Content planningnot Workable

Workable

  • Posting jobs and tracking candidates through an applicant tracking systemnot Notion
  • Running structured interviews, assessments and offers in one placenot Notion

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Workable

  • The Standard plan is $299 a month and still charges separately for texting at $89, video interviews at $109 and assessments at $59 a month
  • Reaching a plan where those three are included means Premier at $599 a month
  • Unlimited active jobs is qualified by a fair usage limit rather than being an actual cap
  • AI features run on credits, and credits expire one year from purchase
  • Published plan prices cover 1 to 20 employees, so larger headcounts are quoted separately

Pricing, plan by plan

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$null/custom
    • All Business features
    • Advanced controls
    • Audit logs

Workable

Free
  • FreeFree
    • Basic recruitment
    • Limited hires
    • Basic tracking
  • Plus$undefined/month
    • Advanced recruitment
    • Engagement tools
    • Analytics

Which should you pick?

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Choose Workable if

  • You need job posting.
  • You want to start without paying.
  • You also want applicant tracking.
Workable review

Questions people ask

Is Notion or Workable better?
Neither clearly leads. Notion starts at Free and Workable at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Notion or Workable?
Notion starts at Free and Workable at Free.
Does Notion or Workable run on more platforms?
Notion runs on Web, iOS, Android. Workable runs on Web.
Can I use Notion for free?
Both have a free tier, so you can try either at no cost before committing.
What is Notion best used for?
Notion is most often used for project management, knowledge base creation, note-taking and documentation, team collaboration. Of those, project management and knowledge base creation are not what Workable is typically brought in for.
What can Notion do that Workable cannot?
Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. Workable covers Job posting, Applicant tracking, Candidate management, Onboarding. Both handle Slack.

Answered from the vendors’ own pages

Notion: What are Notion's pricing tiers?

Notion offers four plans: Free ($0/member/month), Plus ($10/member/month), Business ($20/member/month recommended), and Enterprise (custom pricing). All paid plans include Notion AI and identical features with no per-feature charges.

Source
Notion: What is included in Notion's free plan?

The free plan includes databases with limited collaborative blocks, trial AI capabilities, basic forms, basic sites, Notion Calendar, and file uploads. For workspaces with 2+ members, there is a 1,000-block limit.

Source
Notion: How much does Notion AI cost?

Notion AI is included with Plus ($10/mo), Business ($20/mo), and Enterprise plans. Free and Plus plans include limited AI trial capabilities. Custom Agents cost $10 per 1,000 monthly credits after free trial.

Source
Notion: Can guests access Notion workspaces without payment?

Yes. Guests are free of charge on all plans including the free tier. Free tier allows 10 guests; paid plans include unlimited guests. Guests can only access individual pages they are invited to.

Source
Notion: Does Notion integrate with other apps?

Yes. Notion integrates with 100+ third-party apps including Slack, Google Drive, GitHub, Google Calendar, Trello, Jira, Zapier, and many others. Native integrations are available plus additional connections via Zapier.

Source
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