Software · head to head
ClickUp vs Microsoft To Do
The short version
- They diverge on capability: ClickUp covers Multiple view types, Microsoft To Do covers My Day suggestions.
Where they differ
Only the attributes on which ClickUp and Microsoft To Do actually diverge.
| Attribute | ClickUp | Microsoft To Do |
|---|---|---|
| Pricing model | Unknown | free |
| Platforms | Web, iOS, Android, macOS, Windows | Web, Ios, Android, Windows, Macos |
| Founded | 2017 | 1975 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in ClickUp
- Multiple view types
- Custom fields
- Automation
- Time tracking
- Goal tracking
- Document collaboration
- Whiteboards
- Mind maps
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Outlook
- Microsoft 365
- Microsoft Teams
What people use each for
The jobs each tool is most often brought in to do.
ClickUp
- Project managementnot Microsoft To Do
- Software developmentnot Microsoft To Do
- Marketing campaignsnot Microsoft To Do
- Product roadmapsnot Microsoft To Do
- Client managementnot Microsoft To Do
Microsoft To Do
- Schedulingnot ClickUp
- Appointment bookingnot ClickUp
- Time trackingnot ClickUp
- Resource managementnot ClickUp
- Team coordinationnot ClickUp
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
ClickUp
- The free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count
- Gantt charts, time tracking and goals require Unlimited at $7 per user per month billed yearly
- Automations are rationed by tier, at 5,000 a month on Business and 250,000 on Enterprise
- SAML SSO, custom roles and HIPAA compliance are Enterprise only
- AI is charged separately, at $9 per user per month for Brain and $28 for Everything AI
- Monthly billing is substantially dearer, at $10 and $19 against the yearly rates
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Pricing, plan by plan
ClickUp
Free- FreeFree
- Unlimited tasks
- 60 MB storage
- Collaborative docs
- Unlimited$7/user/month
- Unlimited storage
- All views
- Time tracking
- Business$12/user/month
- Sprint reporting
- Private docs
- All Unlimited features
- Business Plus$null/custom
- Advanced features
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Which should you pick?
Choose ClickUp if
- You need multiple view types.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want custom fields.
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Questions people ask
- Is ClickUp or Microsoft To Do better?
- Neither clearly leads. ClickUp starts at Free and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, ClickUp or Microsoft To Do?
- ClickUp starts at Free and Microsoft To Do at Free.
- Does ClickUp or Microsoft To Do run on more platforms?
- ClickUp runs on Web, iOS, Android, macOS, Windows. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
- Can I use ClickUp for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is ClickUp best used for?
- ClickUp is most often used for project management, software development, marketing campaigns, product roadmaps. Of those, project management and software development are not what Microsoft To Do is typically brought in for.
- What can ClickUp do that Microsoft To Do cannot?
- ClickUp covers Multiple view types, Custom fields, Automation, Time tracking. Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates.
Answered from the vendors’ own pages
ClickUp: How many views does ClickUp support?
ClickUp includes List, Table, Board, Calendar, Gantt, and Inbox views, plus Whiteboards for collaboration and multiple specialized views for different workflows.
SourceClickUp: What is ClickUp Brain?
ClickUp Brain is the AI feature providing workspace Q&A, task summaries, and AI-powered automation available as an add-on at $9 or $28/user/month depending on usage.
SourceClickUp: How long does it take to set up ClickUp?
Initial setup typically takes 2-4 weeks depending on team size and complexity needs, which is longer than Monday.com (1-2 days) but necessary for ClickUp's flexibility.
SourceClickUp: Does ClickUp have built-in time tracking?
Yes, time tracking is included in the first paid plan (Unlimited) at $7/user/month, allowing teams to track project hours without additional tools.
SourceRelated pages
More on Microsoft To Do
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