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Software · head to head

Microsoft To Do vs Monday.com

M

Microsoft To Do

Software

Your personal task management app

From
Free
Rated
-
Full reviewWebsite
Monday.com logo

Monday.com

Software

A platform built for a new way of working

From
Free
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: Microsoft To Do covers My Day suggestions, Monday.com covers Customizable workflows.

Where they differ

Only the attributes on which Microsoft To Do and Monday.com actually diverge.

Attributes where Microsoft To Do and Monday.com differ
AttributeMicrosoft To DoMonday.com
Pricing modelfreeUnknown
PlatformsWeb, Ios, Android, Windows, MacosWeb, iOS, Android
Founded19752012

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft To Do

  • My Day suggestions
  • List sharing
  • Steps
  • Due dates
  • Reminders
  • Outlook
  • Microsoft 365
  • Cortana

Only in Monday.com

  • Customizable workflows
  • Multiple views (Kanban, Gantt, Calendar)
  • Automation engine
  • Real-time collaboration
  • Mobile apps
  • Forms
  • Dashboards
  • Workload management

Both cover

  • Microsoft Teams

What people use each for

The jobs each tool is most often brought in to do.

Microsoft To Do

  • Schedulingnot Monday.com
  • Appointment bookingnot Monday.com
  • Time trackingnot Monday.com
  • Resource managementnot Monday.com
  • Team coordinationnot Monday.com

Monday.com

  • Project managementnot Microsoft To Do
  • Sales CRMnot Microsoft To Do
  • Marketing campaignsnot Microsoft To Do
  • HR processesnot Microsoft To Do
  • IT ticketingnot Microsoft To Do

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft To Do

Nothing recorded yet. See the Microsoft To Do review.

Monday.com

  • Expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • Limited free plan with only 2 users and 3 boards
  • Mobile app provides reduced functionality compared to web version
  • Email CC/BCC limitations for looping in stakeholders without full board access
  • WorkForms can only create new items, not update existing ones

Pricing, plan by plan

Microsoft To Do

Free
  • FreeFree
    • Unlimited tasks
    • My Day
    • List sharing

Monday.com

Free

No published plan breakdown. See the Monday.com review.

Which should you pick?

Choose Microsoft To Do if

  • You need my day suggestions.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want list sharing.
Microsoft To Do review

Choose Monday.com if

  • You need customizable workflows.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want multiple views (kanban, gantt, calendar).
Monday.com review

Questions people ask

Is Microsoft To Do or Monday.com better?
Neither clearly leads. Microsoft To Do starts at Free and Monday.com at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft To Do or Monday.com?
Microsoft To Do starts at Free and Monday.com at Free.
Does Microsoft To Do or Monday.com run on more platforms?
Microsoft To Do runs on Web, Ios, Android, Windows, Macos. Monday.com runs on Web, iOS, Android.
Can I use Microsoft To Do for free?
Both have a free tier, so you can try either at no cost before committing.
What is Microsoft To Do best used for?
Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Monday.com is typically brought in for.
What can Microsoft To Do do that Monday.com cannot?
Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Monday.com covers Customizable workflows, Multiple views (Kanban, Gantt, Calendar), Automation engine, Real-time collaboration. Both handle Microsoft Teams.

Answered from the vendors’ own pages

Monday.com: Does Monday.com have a free plan?

Yes, Monday.com offers a free plan limited to 2 users and 3 boards. Paid plans start at around $9 per seat per month and require a minimum of 3 seats.

Source
Monday.com: Can I use Monday.com on mobile?

Monday.com is available on iOS and Android, but the mobile app lacks the full depth of the desktop version, making complex board management more difficult on the go.

Source
Monday.com: Does Monday.com support offline work?

Monday.com is primarily a cloud-based platform and does not have robust offline capabilities. You need an internet connection to access and edit boards.

Source
Monday.com: What is Monday.com's pricing based on?

Pricing is based on the number of seats and which product module you choose (Work Management, Sales CRM, Dev, or Service). Each module has different features and pricing.

Source
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Related pages

More on Microsoft To Do

More on Monday.com

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