Softwr

Field Service · head to head

MaintainX vs Molo

MaintainX logo

MaintainX

Field Service

Mobile-first maintenance and work order management for frontline teams

From
Free
Rated
-
Full reviewWebsite
Molo logo

Molo

Maritime

Cloud marina, boatyard and yacht club management with integrated payments

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only MaintainX has a free tier, so it costs nothing to try first.
  • Each has a real cost: MaintainX per-user pricing punishes organisations with many occasional users, and the requester-only seat model does not solve this as cleanly as it appears; Molo pricing is not published and is quoted by business size, so a small marina cannot establish affordability without a sales process and has no benchmark for the quote.
  • They diverge on capability: MaintainX covers Mobile work orders, Molo covers Space management.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which MaintainX and Molo actually diverge.

Attributes where MaintainX and Molo differ
AttributeMaintainXMolo
Starting priceFreeOn request
Pricing modelFreemium, per user per monthquote
Free tierYesNo
CategoryField ServiceMaritime

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MaintainX

  • Mobile work orders
  • Offline mode
  • Preventive maintenance
  • Digital procedures
  • Parts inventory
  • Asset history

Only in Molo

  • Space management
  • Service and repair
  • Integrated payments
  • Point of sale
  • Mobile apps
  • Accounting integration

What people use each for

The jobs each tool is most often brought in to do.

MaintainX

  • Maintenance teams replacing paper work orders and whiteboardsnot Molo
  • Plants needing technicians to log work at the machine rather than back at a terminalnot Molo
  • Multi-site facilities operations wanting one asset history across locationsnot Molo
  • Organisations that must evidence preventive maintenance for audit or insurancenot Molo

Molo

  • A three hundred slip marina wanting seasonal contracts, transient bookings and winter storage in one system rather than three spreadsheetsnot MaintainX
  • A boatyard tracking labour and parts against each vessel so haul-out and repair margins are visiblenot MaintainX
  • A yacht club billing members for dockage, dining and store purchases on a single monthly accountnot MaintainX
  • A municipal waterfront needing auditable records of who occupied which berth and what was collectednot MaintainX

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MaintainX

  • Per-user pricing punishes organisations with many occasional users, and the requester-only seat model does not solve this as cleanly as it appears
  • Reporting is adequate rather than deep, and teams wanting genuine reliability analytics generally export to a BI tool
  • Parts inventory sits behind the Premium tier, which is a steep jump from Essential for a feature many maintenance teams treat as core
  • Integration with heavyweight ERP is available but real SAP or Oracle projects need work beyond the connector
  • Less suited to complex asset hierarchies and condition-based maintenance than an established enterprise asset management platform

Molo

  • Pricing is not published and is quoted by business size, so a small marina cannot establish affordability without a sales process and has no benchmark for the quote.
  • Payment processing is integrated, which means the card rate is negotiated inside a software deal rather than shopped against a standalone merchant provider, and marinas rarely check it.
  • Molo is now part of Storable, a group whose main business is self-storage software, so marine-specific development competes for attention with a much larger adjacent market.
  • Accounting is receivables and invoicing with exports rather than a full general ledger, so most operators still run QuickBooks alongside and reconcile between the two.
  • Adoption depends on dock and yard staff using mobile apps in poor connectivity and rough conditions, and marinas consistently report that getting seasonal staff to record work reliably is the hard part of the implementation.

Pricing, plan by plan

MaintainX

Free
  • BasicFree
    • Unlimited work orders
    • Unlimited assets
    • 2 procedure templates
  • Essential$21/user/month
    • Unlimited procedures
    • Preventive maintenance
    • Advanced reporting
  • Premium$69/user/month
    • Parts inventory
    • Purchase orders
    • Meter-based triggers
  • Enterprise$undefined/user/month
    • SSO and SCIM
    • Custom integrations
    • Dedicated success manager

Molo

On request
  • Molo$undefined/month
    • Space and contract management
    • Service and repair work orders
    • Point of sale and integrated payments

Which should you pick?

Choose MaintainX if

  • You need mobile work orders.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want offline mode.
MaintainX review

Choose Molo if

  • You need space management.
  • You work on Web, iOS, Android.
  • You also want service and repair.
Molo review

Questions people ask

Is MaintainX or Molo better?
Neither clearly leads. MaintainX starts at Free and Molo at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MaintainX or Molo?
MaintainX has a free tier; the other does not. Paid plans start at Free for MaintainX and On request for Molo.
Does MaintainX or Molo run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use MaintainX for free?
Yes. MaintainX has a free tier, so you can try it without paying. Molo starts at On request.
What is MaintainX best used for?
MaintainX is most often used for maintenance teams replacing paper work orders and whiteboards, plants needing technicians to log work at the machine rather than back at a terminal, multi-site facilities operations wanting one asset history across locations, organisations that must evidence preventive maintenance for audit or insurance. Of those, maintenance teams replacing paper work orders and whiteboards and plants needing technicians to log work at the machine rather than back at a terminal are not what Molo is typically brought in for.
What can MaintainX do that Molo cannot?
MaintainX covers Mobile work orders, Offline mode, Preventive maintenance, Digital procedures. Molo covers Space management, Service and repair, Integrated payments, Point of sale.

Answered from the vendors’ own pages

MaintainX: Is the free tier actually usable?

Yes. It allows unlimited work orders and assets with the full mobile app, and small teams run on it indefinitely. The limits that push teams to pay are procedure templates, preventive maintenance scheduling and reporting.

Molo: What does Molo cost?

Not published. It is quoted by business size, so ask for the monthly figure and the payment processing rate together.

MaintainX: How does it compare to UpKeep?

Both are mobile-first CMMS aimed at the same buyer. MaintainX is generally stronger on procedures and the free tier; UpKeep has a longer history with parts and purchasing. The decision usually comes down to which mobile app the technicians prefer in a trial.

Molo: Does it handle boatyard work orders?

Yes. Estimates, work orders, jobs and parts inventory are core rather than an add-on, which is unusual in this category.

MaintainX: Does it work without signal?

Yes. Offline mode is a core feature rather than an add-on, which matters in plant areas and basements where a web-only CMMS is unusable.

Molo: Who owns Molo?

Storable, a software group whose primary market is self-storage.

MaintainX: Can it handle multiple sites?

Yes, from the Premium tier. Multi-site asset hierarchies and cross-site reporting are not available on Essential.

Molo: Does it replace QuickBooks?

No. It handles receivables and invoicing and exports to accounting.

MaintainX: What is the real cost for a 20-person team?

On Premium at list, roughly 16,560 USD a year before negotiation. Most of the saving comes from designating occasional staff as requesters rather than full users, so count your true licensed seats before comparing quotes.

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