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Productivity · head to head

Google Workspace vs Okta

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
Okta logo

Okta

Technology

The identity platform for builders

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Okta has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Okta requires $1,500 annual minimum contract
  • They diverge on capability: Google Workspace covers Gmail business email, Okta covers Single sign-on (SSO).
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and Okta actually diverge.

Attributes where Google Workspace and Okta differ
AttributeGoogle WorkspaceOkta
Starting price€6.8/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWebWeb, SaaS
CategoryProductivityTechnology
Founded20062009

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in Okta

  • Single sign-on (SSO)
  • Multi-factor authentication
  • Lifecycle management
  • Universal directory
  • API access management
  • B2B integration
  • Passwordless authentication
  • Adaptive MFA

Both cover

  • Salesforce
  • Slack
  • Zoom
  • Box

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot Okta
  • Cloud document collaborationnot Okta
  • Team productivity and file sharingnot Okta
  • Enterprise application suitenot Okta

Okta

  • Employee SSOnot Google Workspace
  • Customer identitynot Google Workspace
  • B2B integrationnot Google Workspace
  • Zero Trust securitynot Google Workspace
  • Compliancenot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Okta

  • Requires $1,500 annual minimum contract
  • Admin-only MFA can be vulnerable to push notification fatigue attacks
  • Implementation requires significant services and integration fees in year one

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

Okta

Free
  • Starter Suite$6/user/month
    • SSO
    • MFA
    • Universal Directory
  • Core Essentials Suite$14/user/month
    • Adaptive MFA
    • Privileged Access
    • Lifecycle Management
  • Essentials Suite$17/user/month
    • Same as Core Essentials
    • Most popular
  • Professional Suite$undefined/custom
    • Device Access
    • Identity Security Posture
    • Threat Protection

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Okta if

  • You need single sign-on (sso).
  • You want to start without paying.
  • You work on Web, SaaS.
  • You also want multi-factor authentication.
Okta review

Questions people ask

Is Google Workspace or Okta better?
Neither clearly leads. Google Workspace starts at €6.8/month and Okta at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Okta?
Okta has a free tier; the other does not. Paid plans start at €6.8/month for Google Workspace and Free for Okta.
Does Google Workspace or Okta run on more platforms?
Google Workspace runs on Web. Okta runs on Web, SaaS.
Can I use Okta for free?
Yes. Okta has a free tier, so you can try it without paying. Google Workspace starts at €6.8/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what Okta is typically brought in for.
What can Google Workspace do that Okta cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. Okta covers Single sign-on (SSO), Multi-factor authentication, Lifecycle management, Universal directory. Both handle Salesforce, Slack, Zoom, Box.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
Okta: What is the minimum contract for Okta Workforce Identity?

Okta requires a $1,500 annual minimum contract for Workforce Identity plans. Pricing starts at $6 per user per month (Starter) and ranges to $17 per user per month (Essentials), billed annually.

Source
Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
Okta: Does Okta offer a free trial?

Yes, Okta provides a 30-day free trial so customers can explore all product capabilities before committing to a paid plan.

Source
Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
Okta: How many pre-built integrations does Okta support?

Okta offers over 7,000 pre-built integrations with popular enterprise applications including Salesforce, Slack, Workday, Box, Confluence, and Zendesk.

Source
Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
Okta: What security features does Okta provide for admins?

Okta provides multi-factor authentication, adaptive MFA, single logout, and identity threat detection and response. However, only 94% of Okta customers have MFA enabled for administrators.

Source
Okta: Can Okta integrate with on-premises directories?

Yes, Okta's Universal Directory and lifecycle management support cloud and on-premises identity sources, including Active Directory and LDAP.

Source
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