Softwr

Surveys · head to head

Fillout vs Teable

Fillout logo

Fillout

Surveys

Form builder that reads and writes records in Airtable, Notion, HubSpot and Salesforce, with unlimited seats on every plan including the free one

From
Free
Rated
-
Full reviewWebsite
Teable logo

Teable

Spreadsheets

Spreadsheet interface over real PostgreSQL tables, so the data stays queryable by anything that speaks SQL

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Fillout the Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.; Teable the automation builder is far less capable than the established commercial alternatives, so multi step workflows usually end up in an external tool that must be paid for and maintained separately.
  • They diverge on capability: Fillout covers Unlimited seats and forms, Teable covers PostgreSQL native storage.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Fillout and Teable actually diverge.

Attributes where Fillout and Teable differ
AttributeFilloutTeable
Pricing modelPer month by response countOpen source, no licence fee
PlatformsWeb, APIWeb, Linux
CategorySurveysSpreadsheets

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fillout

  • Unlimited seats and forms
  • Database read and write
  • Soft response limits
  • Conditional logic and calculations
  • EU hosting
  • REST API and webhooks

Only in Teable

  • PostgreSQL native storage
  • Multiple views
  • Linked records and rollups
  • Generated REST API
  • Real time collaboration
  • Self hosting via Docker
  • Field level permissions

What people use each for

The jobs each tool is most often brought in to do.

Fillout

  • A team already running on Airtable or Notion that wants forms which update existing records rather than appending new rowsnot Teable
  • An organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worthnot Teable
  • Replacing a survey tool, a scheduling tool and a payment link with one form that does all threenot Teable
  • Public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quotanot Teable

Teable

  • A team that has hit the record ceiling of a hosted spreadsheet database and does not want to move to raw SQLnot Fillout
  • Operational data that a business intelligence tool must also read directly, without an export or a sync jobnot Fillout
  • A regulated or data resident organisation that needs the underlying database inside its own infrastructurenot Fillout
  • An internal tool where a grid interface and a REST API over the same table are both requirednot Fillout

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fillout

  • The Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.
  • EU data residency begins on the Team plan at 250 USD per month, more than three times the Business price, and is not applied automatically; you must upgrade and then raise a support request to be moved.
  • The Team plan is hidden behind a secondary tab that does not render without interaction, so buyers reading the pricing page see Business at 75 USD as the top self-serve tier and only discover the 250 USD step when they ask for single sign-on or EU hosting.
  • The enterprise marketing page lists hosting in the United States, EU, United Kingdom, Australia and Canada, but the security documentation and subprocessor list name only the United States and the EU, so three of those five regions should be confirmed in writing before they are relied on.
  • The vendor is SOC 2 Type 2 but claims neither ISO 27001 nor HIPAA anywhere in its documentation, and it is angel-funded with no disclosed institutional round while the parent company now trades as Zite and ships a separate AI application builder.

Teable

  • The automation builder is far less capable than the established commercial alternatives, so multi step workflows usually end up in an external tool that must be paid for and maintained separately.
  • Self hosting moves PostgreSQL backups, version upgrades, connection pooling and capacity planning onto your team, and the licence saving disappears if that time is costed honestly.
  • The integration catalogue is small, so connecting to a common business system often means writing against the REST API rather than installing a connector.
  • The project is young relative to the products it replaces, and interface and API changes still arrive at a pace that requires reading release notes before upgrading.
  • Storing every table as a real PostgreSQL table means schema changes are real migrations, so a careless field type change on a large table can lock it far longer than a spreadsheet user would expect.

Pricing, plan by plan

Fillout

Free
  • FreeFree
    • 1,000 responses per month
    • Unlimited forms and unlimited seats
    • 20 MB per file upload
  • Starter$15/month
    • 180 USD per year billed annually, a stated 20 percent saving on monthly billing
    • 2,000 responses per month
    • Unlimited forms and seats
  • Pro$40/month
    • 480 USD per year billed annually
    • 5,000 responses per month
    • Branding fully removed at this tier
  • Business$75/month
    • 900 USD per year billed annually
    • Marketed as unlimited responses, subject to a fair use threshold near 30,000 per month
    • 1 GB per file upload

Teable

Free
  • Self hosted open sourceFree
    • No licence fee
    • Unlimited rows subject to your PostgreSQL capacity
    • Docker deployment

Which should you pick?

Choose Fillout if

  • You need unlimited seats and forms.
  • You want to start without paying.
  • You work on Web, API.
  • You also want database read and write.
Fillout review

Choose Teable if

  • You need postgresql native storage.
  • You want to start without paying.
  • You work on Web, Linux.
  • You also want multiple views.
Teable review

Questions people ask

Is Fillout or Teable better?
Neither clearly leads. Fillout starts at Free and Teable at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fillout or Teable?
Fillout starts at Free and Teable at Free.
Does Fillout or Teable run on more platforms?
Fillout runs on Web, API. Teable runs on Web, Linux.
Can I use Fillout for free?
Both have a free tier, so you can try either at no cost before committing.
What is Fillout best used for?
Fillout is most often used for a team already running on airtable or notion that wants forms which update existing records rather than appending new rows, an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth, replacing a survey tool, a scheduling tool and a payment link with one form that does all three, public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quota. Of those, a team already running on airtable or notion that wants forms which update existing records rather than appending new rows and an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth are not what Teable is typically brought in for.
What can Fillout do that Teable cannot?
Fillout covers Unlimited seats and forms, Database read and write, Soft response limits, Conditional logic and calculations. Teable covers PostgreSQL native storage, Multiple views, Linked records and rollups, Generated REST API.

Answered from the vendors’ own pages

Fillout: Are seats really unlimited?

Yes. The vendor states there are no per-seat charges on any plan, including Free, and forms are unlimited too. Responses per month is the only meter below the Business tier.

Teable: How many rows can it actually hold?

As many as your PostgreSQL instance can serve. There is no product imposed record limit on the self hosted edition, which is the main reason to choose it.

Fillout: What happens when I exceed my response quota?

Nothing breaks. Forms keep collecting, and you can upgrade, buy bulk submissions or wait for the monthly reset.

Teable: Can I query the data with SQL directly?

Yes. Tables are real PostgreSQL tables, so any SQL client or reporting tool can read them.

Fillout: Can I host respondent data in the EU?

Only from the Team plan at 250 USD per month, and only after contacting support to switch. Note that email and payment subprocessors remain in the United States regardless.

Teable: Is self hosting genuinely free?

The licence is. The database server, backups and the engineer maintaining them are not.

Fillout: Is the Business plan really unlimited responses?

It is unmetered, not uncapped. The fair use policy names roughly 30,000 submissions a month as the point at which the vendor may intervene, so treat that as the practical ceiling.

Teable: Does it replace Airtable feature for feature?

No. Views and field types are close; automations, apps and the integration catalogue are not.

Teable: What happens to my data if the project stops?

It remains in a standard PostgreSQL database that you control, which is a materially better exit than a proprietary export format.

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