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Surveys · head to head

Fillout vs Sapio Sciences

Fillout logo

Fillout

Surveys

Form builder that reads and writes records in Airtable, Notion, HubSpot and Salesforce, with unlimited seats on every plan including the free one

From
Free
Rated
-
Full reviewWebsite
Sapio Sciences logo

Sapio Sciences

Research

Science-aware laboratory platform combining LIMS, ELN and scientific data management

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Fillout has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fillout the Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.; Sapio Sciences smaller vendor than the enterprise incumbents, which conservative laboratory procurement weights heavily for a system that must last a decade
  • They diverge on capability: Fillout covers Unlimited seats and forms, Sapio Sciences covers Unified LIMS and ELN.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Fillout and Sapio Sciences actually diverge.

Attributes where Fillout and Sapio Sciences differ
AttributeFilloutSapio Sciences
Starting priceFreeOn request
Pricing modelPer month by response countquote
Free tierYesNo
PlatformsWeb, APIWeb, Cloud, On-premise
CategorySurveysResearch

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fillout

  • Unlimited seats and forms
  • Database read and write
  • Soft response limits
  • Conditional logic and calculations
  • EU hosting
  • REST API and webhooks

Only in Sapio Sciences

  • Unified LIMS and ELN
  • No-code configuration
  • Scientific data management
  • Science-aware data model
  • Analysis tools
  • Regulated support

What people use each for

The jobs each tool is most often brought in to do.

Fillout

  • A team already running on Airtable or Notion that wants forms which update existing records rather than appending new rowsnot Sapio Sciences
  • An organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worthnot Sapio Sciences
  • Replacing a survey tool, a scheduling tool and a payment link with one form that does all threenot Sapio Sciences
  • Public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quotanot Sapio Sciences

Sapio Sciences

  • Laboratories whose workflows change often enough that vendor change requests become the bottlenecknot Fillout
  • Biotech organisations needing LIMS and ELN on one data modelnot Fillout
  • Research groups wanting scientific staff to own configuration rather than ITnot Fillout
  • Organisations replacing a rigid legacy LIMS they can no longer adaptnot Fillout

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fillout

  • The Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.
  • EU data residency begins on the Team plan at 250 USD per month, more than three times the Business price, and is not applied automatically; you must upgrade and then raise a support request to be moved.
  • The Team plan is hidden behind a secondary tab that does not render without interaction, so buyers reading the pricing page see Business at 75 USD as the top self-serve tier and only discover the 250 USD step when they ask for single sign-on or EU hosting.
  • The enterprise marketing page lists hosting in the United States, EU, United Kingdom, Australia and Canada, but the security documentation and subprocessor list name only the United States and the EU, so three of those five regions should be confirmed in writing before they are relied on.
  • The vendor is SOC 2 Type 2 but claims neither ISO 27001 nor HIPAA anywhere in its documentation, and it is angel-funded with no disclosed institutional round while the parent company now trades as Zite and ships a separate AI application builder.

Sapio Sciences

  • Smaller vendor than the enterprise incumbents, which conservative laboratory procurement weights heavily for a system that must last a decade
  • Pricing is not published, so early comparison requires a sales process
  • No-code configuration still requires someone with the time and inclination to learn it, and laboratories that assign nobody end up where they started
  • Smaller partner ecosystem and fewer independent implementation resources
  • Less accumulated regulatory validation precedent than LabWare, which matters for inspected pharmaceutical QC

Pricing, plan by plan

Fillout

Free
  • FreeFree
    • 1,000 responses per month
    • Unlimited forms and unlimited seats
    • 20 MB per file upload
  • Starter$15/month
    • 180 USD per year billed annually, a stated 20 percent saving on monthly billing
    • 2,000 responses per month
    • Unlimited forms and seats
  • Pro$40/month
    • 480 USD per year billed annually
    • 5,000 responses per month
    • Branding fully removed at this tier
  • Business$75/month
    • 900 USD per year billed annually
    • Marketed as unlimited responses, subject to a fair use threshold near 30,000 per month
    • 1 GB per file upload

Sapio Sciences

On request
  • Sapio Platform$undefined/year
    • LIMS
    • ELN
    • Scientific data management

Which should you pick?

Choose Fillout if

  • You need unlimited seats and forms.
  • You want to start without paying.
  • You work on Web, API.
  • You also want database read and write.
Fillout review

Choose Sapio Sciences if

  • You need unified lims and eln.
  • You work on Web, Cloud, On-premise.
  • You also want no-code configuration.
Sapio Sciences review

Questions people ask

Is Fillout or Sapio Sciences better?
Neither clearly leads. Fillout starts at Free and Sapio Sciences at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fillout or Sapio Sciences?
Fillout has a free tier; the other does not. Paid plans start at Free for Fillout and On request for Sapio Sciences.
Does Fillout or Sapio Sciences run on more platforms?
Fillout runs on Web, API. Sapio Sciences runs on Web, Cloud, On-premise.
Can I use Fillout for free?
Yes. Fillout has a free tier, so you can try it without paying. Sapio Sciences starts at On request.
What is Fillout best used for?
Fillout is most often used for a team already running on airtable or notion that wants forms which update existing records rather than appending new rows, an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth, replacing a survey tool, a scheduling tool and a payment link with one form that does all three, public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quota. Of those, a team already running on airtable or notion that wants forms which update existing records rather than appending new rows and an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth are not what Sapio Sciences is typically brought in for.
What can Fillout do that Sapio Sciences cannot?
Fillout covers Unlimited seats and forms, Database read and write, Soft response limits, Conditional logic and calculations. Sapio Sciences covers Unified LIMS and ELN, No-code configuration, Scientific data management, Science-aware data model.

Answered from the vendors’ own pages

Fillout: Are seats really unlimited?

Yes. The vendor states there are no per-seat charges on any plan, including Free, and forms are unlimited too. Responses per month is the only meter below the Business tier.

Sapio Sciences: What is the no-code claim actually about?

Changing workflows, data models and screens without a vendor services engagement. The problem it targets is real: most LIMS are configured once at implementation and every later change becomes a costly change request.

Fillout: What happens when I exceed my response quota?

Nothing breaks. Forms keep collecting, and you can upgrade, buy bulk submissions or wait for the monthly reset.

Sapio Sciences: Does no-code mean no effort?

No. Someone in the laboratory has to learn the configuration model and own it. Laboratories that assign nobody end up with the same rigidity they were escaping.

Fillout: Can I host respondent data in the EU?

Only from the Team plan at 250 USD per month, and only after contacting support to switch. Note that email and payment subprocessors remain in the United States regardless.

Sapio Sciences: What does it cost?

Not published. Annual enterprise licensing quoted on users and modules.

Fillout: Is the Business plan really unlimited responses?

It is unmetered, not uncapped. The fair use policy names roughly 30,000 submissions a month as the point at which the vendor may intervene, so treat that as the practical ceiling.

Sapio Sciences: Is it suitable for regulated QC?

It supports regulated environments, but LabWare and STARLIMS have far more accumulated validation precedent. For inspected pharmaceutical QC that history carries real weight.

Sapio Sciences: How does it compare to Benchling?

Both are modern and science-aware. Benchling is stronger in research molecular biology; Sapio positions more toward configurable LIMS and ELN across research and regulated work.

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