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Cybersecurity · head to head

DataGrail vs Rhombus Systems

DataGrail logo

DataGrail

Cybersecurity

Privacy platform that finds shadow data systems and automates data subject requests across them

From
On request
Rated
-
Full reviewWebsite
Rhombus Systems logo

Rhombus Systems

Cybersecurity

Cloud-managed cameras, sensors and access control with a per-camera annual licence

From
$149/year
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: DataGrail no pricing is published, and while benchmarking suggests it undercuts OneTrust for comparable scope, cost still scales with request volume and connected systems, which grow with the business.; Rhombus Systems the per-camera annual licence never ends and a camera without an active licence stops working, so the total cost over a ten-year hardware life is several times the hardware price.
  • They diverge on capability: DataGrail covers Live data discovery, Rhombus Systems covers On-camera storage.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which DataGrail and Rhombus Systems actually diverge.

Attributes where DataGrail and Rhombus Systems differ
AttributeDataGrailRhombus Systems
Starting priceOn request$149/year
Pricing modelquotePer camera per year licence plus hardware
PlatformsWeb, APIWeb, iOS, Android

Identical on both: free tier (No), user rating (Not yet rated), category (Cybersecurity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in DataGrail

  • Live data discovery
  • Request automation
  • Audit trail
  • Consent management
  • Integration catalogue
  • Risk monitoring
  • Consumer request portal
  • Reporting

Only in Rhombus Systems

  • On-camera storage
  • No NVR or server
  • AI search
  • Access control
  • Environmental sensors
  • Unlimited users
  • Ten year hardware warranty
  • Optional cloud archiving

What people use each for

The jobs each tool is most often brought in to do.

DataGrail

  • A consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existednot Rhombus Systems
  • A company processing hundreds of CCPA requests a month where manual fulfilment has become a full-time jobnot Rhombus Systems
  • A privacy team leaving OneTrust because the platform tracked requests but staff still completed them by handnot Rhombus Systems
  • An organisation needing evidence for a regulator that deletion actually occurred in every system, not that a ticket was closednot Rhombus Systems

Rhombus Systems

  • A school district running video across dozens of buildings with no local IT at each sitenot DataGrail
  • A clinic group needing door access and cameras in one console under a single audit trailnot DataGrail
  • A logistics operator that wants to search for a specific vehicle across sites without scrubbing footagenot DataGrail
  • An office estate replacing ageing NVRs where nobody remains who knows how to maintain themnot DataGrail

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

DataGrail

  • No pricing is published, and while benchmarking suggests it undercuts OneTrust for comparable scope, cost still scales with request volume and connected systems, which grow with the business.
  • Automated fulfilment only works for systems with a supported connector, so homegrown applications and legacy databases still need manual handling, and those are usually where the awkward data lives.
  • Discovery works by observing integrations and traffic patterns, so genuinely isolated systems, offline data and files on employee machines remain invisible and outside the data map.
  • It is narrower than the enterprise privacy suites, lacking the assessment, third-party risk and wider GRC modules a large regulated organisation will also need, so it may be one of two platforms rather than the only one.
  • Deletion automation is irreversible and mistakes are unrecoverable, so teams need real confidence in identity verification before enabling it, and that caution often keeps deletion semi-manual for months after purchase.

Rhombus Systems

  • The per-camera annual licence never ends and a camera without an active licence stops working, so the total cost over a ten-year hardware life is several times the hardware price.
  • Cameras must be Rhombus, so there is no reuse of existing IP cameras and migrating away means replacing every device rather than changing software.
  • Cloud archiving is priced separately by retention and stream count, and long retention on multisensor cameras runs into five figures per camera, which can dwarf everything else in the quote.
  • On-camera storage is the default retention, so a camera physically stolen or destroyed takes its unarchived footage with it unless cloud archiving was paid for on that camera.
  • Analytics and integrations are good for mid-market needs but shallower than a dedicated enterprise VMS with a large third-party ecosystem, so specialist requirements like advanced LPR or forensic search hit limits.

Pricing, plan by plan

DataGrail

On request
  • DataGrail Platform$undefined/year
    • Data discovery and mapping
    • Data subject request automation
    • Consent management

Rhombus Systems

$149/year
  • Professional$149/year
    • Per camera per year
    • Cloud console and management
    • On-camera storage retention
  • Enterprise$199/year
    • Per camera per year
    • Everything in Professional
    • Flexible cloud archiving options
  • Cloud archiving$undefined/year
    • Priced separately by retention period and stream count
    • Multisensor cameras cost several times a single sensor camera
    • Long retention on multisensor models can reach five figures per camera

Which should you pick?

Choose DataGrail if

  • You need live data discovery.
  • You work on Web, API.
  • You also want request automation.
DataGrail review

Choose Rhombus Systems if

  • You need on-camera storage.
  • You work on Web, iOS, Android.
  • You also want no nvr or server.
Rhombus Systems review

Questions people ask

Is DataGrail or Rhombus Systems better?
Neither clearly leads. DataGrail starts at On request and Rhombus Systems at $149/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, DataGrail or Rhombus Systems?
DataGrail starts at On request and Rhombus Systems at $149/year.
Does DataGrail or Rhombus Systems run on more platforms?
DataGrail runs on Web, API. Rhombus Systems runs on Web, iOS, Android.
What is DataGrail best used for?
DataGrail is most often used for a consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existed, a company processing hundreds of ccpa requests a month where manual fulfilment has become a full-time job, a privacy team leaving onetrust because the platform tracked requests but staff still completed them by hand, an organisation needing evidence for a regulator that deletion actually occurred in every system, not that a ticket was closed. Of those, a consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existed and a company processing hundreds of ccpa requests a month where manual fulfilment has become a full-time job are not what Rhombus Systems is typically brought in for.
What can DataGrail do that Rhombus Systems cannot?
DataGrail covers Live data discovery, Request automation, Audit trail, Consent management. Rhombus Systems covers On-camera storage, No NVR or server, AI search, Access control.

Answered from the vendors’ own pages

DataGrail: How is DataGrail different from OneTrust?

OneTrust orchestrates the workflow; DataGrail focuses on connecting to systems and completing the request, and benchmark data suggests it prices materially below OneTrust for comparable scope.

Rhombus Systems: Do I need an NVR or a server?

No. Cameras record on board and connect directly to the cloud console, which is the main operational reason organisations pick it.

DataGrail: Does it find systems we do not know about?

Yes. Continuous discovery of unsanctioned tools processing personal data is its main technical claim.

Rhombus Systems: What does the licence cost?

Roughly $149 per camera per year for Professional and about $199 for Enterprise, typically sold in one, three, five or ten year terms.

DataGrail: What does it cost?

Not published. Pricing is quoted by request volume and connected systems, with multi-year commitments typically discounted.

Rhombus Systems: Is cloud storage included?

No. On-camera storage is the default. Cloud archiving is a separate charge priced by retention duration and number of streams.

DataGrail: Does it cover consent as well as requests?

Yes, it includes consent management, though publishers needing certified advertising consent usually use a specialist CMP.

Rhombus Systems: Can I use my existing cameras?

No. The platform works only with Rhombus hardware, which is the trade-off for the zero-server architecture.

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