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Developer Tools · head to head

Backstage vs Passbolt

Backstage logo

Backstage

Developer Tools

Open source internal developer portal framework created and open sourced by Spotify

From
Free
Rated
-
Full reviewWebsite
Passbolt logo

Passbolt

Cybersecurity

Open-source password manager for teams with self-hosted or cloud deployment

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Backstage backstage is a framework rather than a product: there is no supported turnkey install, so getting to a usable portal means a TypeScript and React project your team owns, hosts and upgrades forever.; Passbolt pro Edition requires a minimum of 10 users, making it costlier for very small teams.
  • They diverge on capability: Backstage covers Software catalogue, Passbolt covers Password sharing and folders.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Backstage and Passbolt actually diverge.

Attributes where Backstage and Passbolt differ
AttributeBackstagePassbolt
Pricing modelOpen source, no licence feeopen-source
PlatformsWeb, Self-hosted, Linux, Docker, Kubernetesweb, windows, mac, linux, api
CategoryDeveloper ToolsCybersecurity

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Backstage

  • Software catalogue
  • Software templates
  • TechDocs
  • Plugin architecture
  • Kubernetes plugin
  • Search
  • Entity ownership model
  • Auth provider integrations

Only in Passbolt

  • Password sharing and folders
  • Groups and role-based access
  • Browser extensions and CLI
  • Open API
  • LDAP provisioning and SSO
  • Activity audit log

What people use each for

The jobs each tool is most often brought in to do.

Backstage

  • An engineering organisation past roughly a hundred services where nobody can reliably answer who owns a given service at two in the morningnot Passbolt
  • A platform team enforcing golden paths, so a new service is scaffolded with logging, CI and security defaults already wired innot Passbolt
  • A company consolidating scattered READMEs and Confluence pages into docs that live beside the code and cannot silently rot unnoticednot Passbolt
  • A regulated business that needs an auditable register of every running service, its owner and its data classificationnot Passbolt

Passbolt

  • Self-hosting a team password manager for data sovereigntynot Backstage
  • Provisioning vault access from an existing LDAP/AD directorynot Backstage
  • Sharing credentials across engineering or IT teams via folders and groupsnot Backstage
  • Automating credential retrieval through the CLI or open APInot Backstage

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Backstage

  • Backstage is a framework rather than a product: there is no supported turnkey install, so getting to a usable portal means a TypeScript and React project your team owns, hosts and upgrades forever.
  • Upstream releases move quickly and plugin APIs have broken across major versions, so a customised deployment accumulates upgrade debt and teams routinely fall months behind on versions they cannot cheaply catch up on.
  • The catalogue is only as good as the YAML descriptors engineers remember to write; without enforcement the register drifts out of date, and a developer portal nobody trusts is abandoned faster than one that never existed.
  • Community plugin quality varies sharply, with many unmaintained or pinned to old core versions, so the plugin that made the business case may be the one blocking your next upgrade.
  • Spotify Portal, the packaged commercial route, publishes no price at all and is quoted as a custom annual subscription, so the only cost you can actually forecast up front is the self-hosted one, which is the option with the largest hidden staffing bill.

Passbolt

  • Pro Edition requires a minimum of 10 users, making it costlier for very small teams.
  • Community Edition lacks SSO and LDAP provisioning, which many organizations need for onboarding at scale.
  • Self-hosting the Community Edition requires infrastructure and maintenance effort compared to fully managed competitors.
  • Enterprise-tier support and HA consulting require custom, quote-based pricing rather than transparent rates.

Pricing, plan by plan

Backstage

Free
  • Backstage (open source)Free
    • Apache 2.0 licence
    • Software catalogue, templates, TechDocs and search
    • Full plugin ecosystem
  • Spotify Portal for Backstage$undefined/year
    • Packaged commercial distribution from Spotify
    • Spotify premium plugins including Soundcheck and Insights
    • Simplified setup and managed upgrade path

Passbolt

Free
  • Community EditionFree
    • Unlimited users
    • Password sharing and folders
    • Role-based access control
  • Pro Edition$4.9/month
    • Minimum 10 users, billed annually
    • LDAP/AD provisioning
    • Single sign-on
  • Enterprise Edition$undefined/month
    • High availability and disaster recovery consulting
    • White-glove migration
    • Custom feature development

Which should you pick?

Choose Backstage if

  • You need software catalogue.
  • You want to start without paying.
  • You work on Web, Self-hosted, Linux, Docker, Kubernetes.
  • You also want software templates.
Backstage review

Choose Passbolt if

  • You need password sharing and folders.
  • You want to start without paying.
  • You work on web, windows, mac, linux, api.
  • You also want groups and role-based access.
Passbolt review

Questions people ask

Is Backstage or Passbolt better?
Neither clearly leads. Backstage starts at Free and Passbolt at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Backstage or Passbolt?
Backstage starts at Free and Passbolt at Free.
Does Backstage or Passbolt run on more platforms?
Backstage runs on Web, Self-hosted, Linux, Docker, Kubernetes. Passbolt runs on web, windows, mac, linux, api.
Can I use Backstage for free?
Both have a free tier, so you can try either at no cost before committing.
What is Backstage best used for?
Backstage is most often used for an engineering organisation past roughly a hundred services where nobody can reliably answer who owns a given service at two in the morning, a platform team enforcing golden paths, so a new service is scaffolded with logging, ci and security defaults already wired in, a company consolidating scattered readmes and confluence pages into docs that live beside the code and cannot silently rot unnoticed, a regulated business that needs an auditable register of every running service, its owner and its data classification. Of those, an engineering organisation past roughly a hundred services where nobody can reliably answer who owns a given service at two in the morning and a platform team enforcing golden paths, so a new service is scaffolded with logging, ci and security defaults already wired in are not what Passbolt is typically brought in for.
What can Backstage do that Passbolt cannot?
Backstage covers Software catalogue, Software templates, TechDocs, Plugin architecture. Passbolt covers Password sharing and folders, Groups and role-based access, Browser extensions and CLI, Open API.

Answered from the vendors’ own pages

Backstage: Is Backstage free?

The project is Apache 2.0 with no licence fee. The real cost is engineering time; teams commonly dedicate one to two engineers permanently to running it.

Passbolt: Is Passbolt free to use?

Yes. The Community Edition is free forever with unlimited users, including password sharing, folders, groups, role-based access, browser extensions, a CLI, and an open API.

Source
Backstage: Do I need to write code to use it?

Yes. Configuring and extending a Backstage application is a TypeScript and React project. This is the single most common misjudgement buyers make.

Passbolt: What does the Pro Edition cost and add?

Pro Edition costs $4.90 per user per month billed annually, with a 10-user minimum, and adds LDAP/AD provisioning, single sign-on, account recovery escrow, activity audit logs, and next-business-day support.

Source
Backstage: What is Spotify Portal for Backstage?

A commercial distribution from Spotify with premium plugins and support, generally available since October 2025 and sold as a quoted annual subscription with no published price.

Passbolt: What license is Passbolt distributed under?

All Passbolt editions, including Pro and Enterprise, are distributed under the AGPL v3 open-source license.

Source
Backstage: Who owns the project?

Spotify created and open sourced it; it is now a CNCF project, so the upstream roadmap is not solely Spotify controlled.

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