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Software · head to head

Asana vs Excalidraw

Asana logo

Asana

Software

Manage your team's work, projects, & tasks online

From
Free
Rated
-
Full reviewWebsite
Excalidraw logo

Excalidraw

Software

Virtual whiteboard for sketching hand-drawn like diagrams

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Asana the free Personal tier is capped at 2 users, so it does not cover a small team; Excalidraw advanced features (unlimited private scenes/folders, cloud storage, access management, presentations, extended AI, team management) are gated behind Excalidraw+
  • They diverge on capability: Asana covers Multiple project views, Excalidraw covers Hand-drawn style diagrams.

Where they differ

Only the attributes on which Asana and Excalidraw actually diverge.

Attributes where Asana and Excalidraw differ
AttributeAsanaExcalidraw
PlatformsWeb, iOS, AndroidWeb
Founded20082020

Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Asana

  • Multiple project views
  • Task dependencies
  • Milestones
  • Portfolios
  • Goals & OKRs
  • Workflow automation
  • Resource management
  • Reporting dashboards

Only in Excalidraw

  • Hand-drawn style diagrams
  • Real-time collaboration
  • Infinite canvas
  • Shape libraries
  • Text support
  • Image import
  • Export options
  • Keyboard shortcuts

What people use each for

The jobs each tool is most often brought in to do.

Asana

  • Project planning & trackingnot Excalidraw
  • Campaign managementnot Excalidraw
  • Product launchesnot Excalidraw
  • Event planningnot Excalidraw
  • Agile & Scrum managementnot Excalidraw

Excalidraw

  • Wireframing and diagrammingnot Asana
  • Real-time collaborative whiteboardingnot Asana
  • Hand-drawn-style illustrations for docs and decksnot Asana
  • Embedding a whiteboard into third-party apps via the npm packagenot Asana
  • Visual planning and note-takingnot Asana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Asana

  • The free Personal tier is capped at 2 users, so it does not cover a small team
  • Timeline and Gantt views, reporting dashboards and time tracking all require Starter at $10.99 per user per month
  • Portfolios, goals, workload management and approvals need Advanced at $24.99 per user per month
  • Salesforce, Tableau and Power BI integrations are Advanced or above
  • Monthly billing costs more, at $13.49 and $30.49 against the annual rates

Excalidraw

  • Advanced features (unlimited private scenes/folders, cloud storage, access management, presentations, extended AI, team management) are gated behind Excalidraw+
  • Free hosted version persists via scene links/local storage rather than a managed multi-scene workspace
  • Self-hosting the full collaborative stack requires standing up a websocket server and storage beyond the npm editor package
  • No official native desktop or app-store mobile apps - web/PWA only

Pricing, plan by plan

Asana

Free

No published plan breakdown. See the Asana review.

Excalidraw

Free
  • Excalidraw+$6/month
    • Unlimited private scenes and folders
    • Cloud storage
    • Access management

Which should you pick?

Choose Asana if

  • You need multiple project views.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want task dependencies.
Asana review

Choose Excalidraw if

  • You need hand-drawn style diagrams.
  • You want to start without paying.
  • You also want real-time collaboration.
Excalidraw review

Questions people ask

Is Asana or Excalidraw better?
Neither clearly leads. Asana starts at Free and Excalidraw at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Asana or Excalidraw?
Asana starts at Free and Excalidraw at Free.
Does Asana or Excalidraw run on more platforms?
Asana runs on Web, iOS, Android. Excalidraw runs on Web.
Can I use Asana for free?
Both have a free tier, so you can try either at no cost before committing.
What is Asana best used for?
Asana is most often used for project planning & tracking, campaign management, product launches, event planning. Of those, project planning & tracking and campaign management are not what Excalidraw is typically brought in for.
What can Asana do that Excalidraw cannot?
Asana covers Multiple project views, Task dependencies, Milestones, Portfolios. Excalidraw covers Hand-drawn style diagrams, Real-time collaboration, Infinite canvas, Shape libraries.

Answered from the vendors’ own pages

Asana: Does Asana have a free tier?

Yes. Asana offers a free Personal plan for up to 2 users, plus free trial access to paid plans.

Source
Asana: What is the starting price for Asana paid plans?

Asana Starter plan begins at $10.99 per user per month when billed annually, or $13.49 per user when billed monthly.

Source
Asana: Does Asana integrate with other work tools?

Yes. Asana offers 200+ integrations including Slack, Google Workspace, Microsoft Teams, Salesforce, Jira, and Zoom.

Source
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Related pages

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