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Productivity · head to head

Akiflow vs Day One

Akiflow logo

Akiflow

Productivity

The ultimate time blocking platform

From
$19/month
Rated
-
Full reviewWebsite
Day One logo

Day One

Productivity

Journalling app for iOS, Android and Mac now sold as a subscription after years as a one-time purchase

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Day One has a free tier, so it costs nothing to try first.
  • Each has a real cost: Akiflow no native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats; Day One it moved from a one-time purchase to a subscription after the Automattic acquisition, so long-term cost is materially higher than the original pricing implied.
  • They diverge on capability: Akiflow covers Universal inbox, Day One covers Multiple journals.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Akiflow and Day One actually diverge.

Attributes where Akiflow and Day One differ
AttributeAkiflowDay One
Starting price$19/monthFree
Pricing modelUnknownFree tier plus subscription
Free tierNoYes
PlatformsWeb, macOS, Windows, iOS, AndroidiOS, Android, macOS, Web
Founded2020Unknown

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Akiflow

  • Universal inbox
  • Time blocking
  • Command bar
  • Drag-and-drop scheduling
  • Recurring tasks
  • Google Calendar
  • Outlook
  • Todoist

Only in Day One

  • Multiple journals
  • Rich entries
  • End-to-end encryption
  • On This Day
  • Cross-platform sync
  • PDF and Day One export

What people use each for

The jobs each tool is most often brought in to do.

Akiflow

  • Productivitynot Day One
  • Collaborationnot Day One
  • Task managementnot Day One
  • Organizationnot Day One

Day One

  • Someone wanting a private daily journal with photos that syncs between phone and laptopnot Akiflow
  • A person keeping a travel journal that auto-attaches location and weather to each entrynot Akiflow
  • Someone who wants encrypted entries kept separate from an unencrypted general journalnot Akiflow
  • A user who wants automated daily writing prompts and On This Day nostalgia reviewnot Akiflow

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Akiflow

  • No native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats
  • Mobile app integrations limited to 7 native apps compared to 30+ on desktop and web versions
  • Designed for individual users only with no team collaboration features or shared workspaces
  • No native project management capabilities to group related tasks or track project-level progress
  • Limited task-to-event conversion functionality restricting workflow flexibility

Day One

  • It moved from a one-time purchase to a subscription after the Automattic acquisition, so long-term cost is materially higher than the original pricing implied.
  • The free tier caps at one journal and 25 photo entries, which is restrictive enough that anyone journalling seriously for more than a few weeks needs to pay.
  • End-to-end encryption is opt-in per journal rather than on by default, so users have to actively choose it and understand which journals are protected.
  • Cancelling Premium after using multiple journals or heavy photo storage can leave content viewable but with sync and some features disabled, so people should export before cancelling.
  • As an Automattic product, its roadmap sits behind a company whose primary focus is WordPress and Tumblr, not journalling specifically.

Pricing, plan by plan

Akiflow

$19/month
  • Pro$34/month
    • Universal task inbox from 30+ apps
    • Time blocking with calendar integration
    • Aki AI assistant
  • Pro Annual$19/month
    • Universal task inbox from 30+ apps
    • Time blocking with calendar integration
    • Aki AI assistant

Day One

Free
  • FreeFree
    • One journal
    • Up to 25 photo entries
    • Basic sync
  • Day One Premium$3.99/month
    • Unlimited journals and photos
    • End-to-end encryption
    • On This Day and audio transcription
  • Day One Premium Annual$34.99/year
    • Same as monthly Premium at a lower effective rate

Which should you pick?

Choose Akiflow if

  • You need universal inbox.
  • You work on Web, macOS, Windows, iOS, Android.
  • You also want time blocking.
Akiflow review

Choose Day One if

  • You need multiple journals.
  • You want to start without paying.
  • You work on iOS, Android, macOS, Web.
  • You also want rich entries.
Day One review

Questions people ask

Is Akiflow or Day One better?
Neither clearly leads. Akiflow starts at $19/month and Day One at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Akiflow or Day One?
Day One has a free tier; the other does not. Paid plans start at $19/month for Akiflow and Free for Day One.
Does Akiflow or Day One run on more platforms?
Akiflow runs on Web, macOS, Windows, iOS, Android. Day One runs on iOS, Android, macOS, Web.
Can I use Day One for free?
Yes. Day One has a free tier, so you can try it without paying. Akiflow starts at $19/month.
What is Akiflow best used for?
Akiflow is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Day One is typically brought in for.
What can Akiflow do that Day One cannot?
Akiflow covers Universal inbox, Time blocking, Command bar, Drag-and-drop scheduling. Day One covers Multiple journals, Rich entries, End-to-end encryption, On This Day.

Answered from the vendors’ own pages

Akiflow: Does Akiflow offer a free trial?

Yes, Akiflow provides a 7-day free trial with full feature access and no credit card required initially, though credit card details are needed to start. You can extend the trial to 14 days by booking a 1:1 onboarding call with the team.

Source
Day One: Is Day One still a one-time purchase?

No. Since the 2021 Automattic acquisition it is sold as Day One Premium, a subscription. Older lifetime purchasers were grandfathered but new users pay a subscription.

Akiflow: What apps does Akiflow integrate with?

Akiflow has native integrations with 18+ apps including Slack, Gmail, Notion, Asana, ClickUp, Zoom, Google Calendar, Trello, Todoist, Jira, GitHub, Microsoft Teams, and Outlook. It also connects with 9,000 additional apps through Zapier and IFTTT.

Source
Day One: Is encryption on by default?

No, end-to-end encryption is an option users turn on per journal, not a default for all entries.

Akiflow: Can I use Akiflow offline?

The desktop app for Mac and Windows supports offline mode, allowing you to work without an internet connection and automatically syncing all changes once you reconnect.

Source
Day One: Can I export my entries if I cancel?

Yes, PDF and native Day One export formats are available regardless of subscription status, though some sync and premium features stop working.

Akiflow: Does Akiflow support team collaboration?

No, Akiflow is designed exclusively for individual power users. There are no team plans, no enterprise tier, and no freemium option. Users can share availability with others via email links but cannot collaborate directly within the app.

Source
Akiflow: What devices can I use Akiflow on?

Akiflow is available on Web, Mac, Windows, iOS, and Android with real-time syncing across all platforms. Mobile apps provide task capture, schedule viewing, and Siri integration on iOS.

Source
Akiflow: How much does Akiflow cost?

Akiflow costs $34/month billed monthly or $19/month billed annually ($228/year). There is no free plan, only a 7-day trial. Students, researchers, and healthcare workers can apply for discounts.

Source
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