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Technology · head to head

Monday.com vs QuickBooks

Monday.com logo

Monday.com

Technology

A platform built for a new way of working

From
Free
Rated
-
Full reviewWebsite
QuickBooks logo

QuickBooks

Accounting

Smart, simple online accounting software for small business

From
$30/month
Rated
-
Full reviewWebsite

The short version

  • Only Monday.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Monday.com expensive at scale with 3-seat minimum and costs increasing quickly with team size; QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • They diverge on capability: Monday.com covers Customizable workflows, QuickBooks covers Income & expense tracking.

Where they differ

Only the attributes on which Monday.com and QuickBooks actually diverge.

Attributes where Monday.com and QuickBooks differ
AttributeMonday.comQuickBooks
Starting priceFree$30/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
CategoryTechnologyAccounting
Founded20121983

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Monday.com

  • Customizable workflows
  • Multiple views (Kanban, Gantt, Calendar)
  • Automation engine
  • Real-time collaboration
  • Forms
  • Dashboards
  • Workload management
  • Slack

Only in QuickBooks

  • Income & expense tracking
  • Invoicing
  • Payment processing
  • Financial reporting
  • Tax preparation
  • Bank reconciliation
  • Bill management
  • PayPal

Both cover

  • Mobile apps
  • SOC2

What people use each for

The jobs each tool is most often brought in to do.

Monday.com

  • Project managementnot QuickBooks
  • Sales CRMnot QuickBooks
  • Marketing campaignsnot QuickBooks
  • HR processesnot QuickBooks
  • IT ticketingnot QuickBooks

QuickBooks

  • Bookkeepingnot Monday.com
  • Invoicingnot Monday.com
  • Expense trackingnot Monday.com
  • Financial reportingnot Monday.com
  • Tax preparationnot Monday.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Monday.com

  • Expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • Limited free plan with only 2 users and 3 boards
  • Mobile app provides reduced functionality compared to web version
  • Email CC/BCC limitations for looping in stakeholders without full board access
  • WorkForms can only create new items, not update existing ones

QuickBooks

  • Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
  • Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription

Pricing, plan by plan

Monday.com

Free

No published plan breakdown. See the Monday.com review.

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Which should you pick?

Choose Monday.com if

  • You need customizable workflows.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want multiple views (kanban, gantt, calendar).
Monday.com review

Choose QuickBooks if

  • You need income & expense tracking.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
QuickBooks review

Questions people ask

Is Monday.com or QuickBooks better?
Neither clearly leads. Monday.com starts at Free and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Monday.com or QuickBooks?
Monday.com has a free tier; the other does not. Paid plans start at Free for Monday.com and $30/month for QuickBooks.
Does Monday.com or QuickBooks run on more platforms?
Monday.com runs on Web, iOS, Android. QuickBooks runs on Web, Ios, Android, Api.
Can I use Monday.com for free?
Yes. Monday.com has a free tier, so you can try it without paying. QuickBooks starts at $30/month.
What is Monday.com best used for?
Monday.com is most often used for project management, sales crm, marketing campaigns, hr processes. Of those, project management and sales crm are not what QuickBooks is typically brought in for.
What can Monday.com do that QuickBooks cannot?
Monday.com covers Customizable workflows, Multiple views (Kanban, Gantt, Calendar), Automation engine, Real-time collaboration. QuickBooks covers Income & expense tracking, Invoicing, Payment processing, Financial reporting. Both handle Mobile apps, SOC2.

Answered from the vendors’ own pages

Monday.com: Does Monday.com have a free plan?

Yes, Monday.com offers a free plan limited to 2 users and 3 boards. Paid plans start at around $9 per seat per month and require a minimum of 3 seats.

Source
Monday.com: Can I use Monday.com on mobile?

Monday.com is available on iOS and Android, but the mobile app lacks the full depth of the desktop version, making complex board management more difficult on the go.

Source
Monday.com: Does Monday.com support offline work?

Monday.com is primarily a cloud-based platform and does not have robust offline capabilities. You need an internet connection to access and edit boards.

Source
Monday.com: What is Monday.com's pricing based on?

Pricing is based on the number of seats and which product module you choose (Work Management, Sales CRM, Dev, or Service). Each module has different features and pricing.

Source
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