Softwr

Accounting · head to head

Invoicera vs QuickBooks

Invoicera logo

Invoicera

Accounting

Online invoicing and billing platform for multi-entity businesses

From
$50/month
Rated
-
Full reviewWebsite
QuickBooks logo

QuickBooks

Accounting

Smart, simple online accounting software for small business

From
$30/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Invoicera pricing quoted annually by default, with monthly billing costing roughly 20% more.; QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • They diverge on capability: Invoicera covers Multi-entity billing, QuickBooks covers Income & expense tracking.

Where they differ

Only the attributes on which Invoicera and QuickBooks actually diverge.

Attributes where Invoicera and QuickBooks differ
AttributeInvoiceraQuickBooks
Starting price$50/month$30/month
PlatformswebWeb, Ios, Android, Api
FoundedUnknown1983

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Invoicera

  • Multi-entity billing
  • Recurring invoices
  • Approval workflows
  • Client portal
  • Project and time/milestone billing
  • Reconciliation workflows

Only in QuickBooks

  • Income & expense tracking
  • Invoicing
  • Payment processing
  • Financial reporting
  • Tax preparation
  • Bank reconciliation
  • Bill management
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Invoicera

  • Businesses managing invoicing across multiple legal entitiesnot QuickBooks
  • Organizations requiring multi-step invoice approvalnot QuickBooks
  • Agencies billing clients by project milestones or timenot QuickBooks
  • Companies needing a self-service client billing portalnot QuickBooks

QuickBooks

  • Bookkeepingnot Invoicera
  • Invoicingnot Invoicera
  • Expense trackingnot Invoicera
  • Financial reportingnot Invoicera
  • Tax preparationnot Invoicera

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Invoicera

  • Pricing quoted annually by default, with monthly billing costing roughly 20% more.
  • Add-ons for extra users, entities, and support increase the effective cost beyond base plans.
  • Advanced reconciliation workflows are locked behind the top Scale tier.
  • Interface and workflow complexity may be more than very small freelance businesses need.

QuickBooks

  • Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
  • Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription

Pricing, plan by plan

Invoicera

$50/month
  • Operate$50/month
    • 1 entity
    • 3,000 invoices/year
    • 5 users
  • Grow$125/month
    • 3 entities
    • 12,000 invoices/year
    • 10 users
  • Scale$250/month
    • 10 entities
    • 48,000 invoices/year
    • 20 users
  • Enterprise$undefined/mo
    • Custom entities and limits
    • Implementation and dedicated account management
    • Custom integrations

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Which should you pick?

Choose Invoicera if

  • You need multi-entity billing.
  • You work on web.
  • You also want recurring invoices.
Invoicera review

Choose QuickBooks if

  • You need income & expense tracking.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
QuickBooks review

Questions people ask

Is Invoicera or QuickBooks better?
Neither clearly leads. Invoicera starts at $50/month and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Invoicera or QuickBooks?
Invoicera starts at $50/month and QuickBooks at $30/month.
Does Invoicera or QuickBooks run on more platforms?
Invoicera runs on web. QuickBooks runs on Web, Ios, Android, Api.
What is Invoicera best used for?
Invoicera is most often used for businesses managing invoicing across multiple legal entities, organizations requiring multi-step invoice approval, agencies billing clients by project milestones or time, companies needing a self-service client billing portal. Of those, businesses managing invoicing across multiple legal entities and organizations requiring multi-step invoice approval are not what QuickBooks is typically brought in for.
What can Invoicera do that QuickBooks cannot?
Invoicera covers Multi-entity billing, Recurring invoices, Approval workflows, Client portal. QuickBooks covers Income & expense tracking, Invoicing, Payment processing, Financial reporting.

Answered from the vendors’ own pages

Invoicera: What does Invoicera cost?

Invoicera has four tiers: Operate at $600/year, Grow at $1,500/year, Scale at $3,000/year, and a custom-priced Enterprise plan, with monthly billing costing about 20% more.

Source
Invoicera: Is there a free trial?

Yes, Invoicera offers a 14-day free trial of its Grow plan with no credit card required.

Source
Invoicera: Can I add more users or entities to my plan?

Yes, add-ons are available including 5-packs of additional users, extra entities, priority support, and an integration operations pack.

Source
Share

Related pages

More on Invoicera

More on QuickBooks

Keep looking

Other head to heads