Surveys · head to head
Fillout vs Gravity Forms
Fillout
Surveys
Form builder that reads and writes records in Airtable, Notion, HubSpot and Salesforce, with unlimited seats on every plan including the free one
- From
- Free
- Rated
- -
The short version
- Only Fillout has a free tier, so it costs nothing to try first.
- Each has a real cost: Fillout the Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.; Gravity Forms basic license covers only 1 site and renews at $59/year after a discounted $44 first year
- Prices and features above were last checked on 31 August 2026.
Where they differ
Only the attributes on which Fillout and Gravity Forms actually diverge.
| Attribute | Fillout | Gravity Forms |
|---|---|---|
| Starting price | Free | $59/year |
| Pricing model | Per month by response count | subscription |
| Free tier | Yes | No |
| Platforms | Web, API | Web |
Identical on both: user rating (Not yet rated), category (Surveys).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Fillout
- Unlimited seats and forms
- Database read and write
- Soft response limits
- Conditional logic and calculations
- EU hosting
- REST API and webhooks
Only in Gravity Forms
Nothing recorded that Fillout does not also cover.
What people use each for
The jobs each tool is most often brought in to do.
Fillout
- A team already running on Airtable or Notion that wants forms which update existing records rather than appending new rowsnot Gravity Forms
- An organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worthnot Gravity Forms
- Replacing a survey tool, a scheduling tool and a payment link with one form that does all threenot Gravity Forms
- Public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quotanot Gravity Forms
Gravity Forms
- WordPress form building and lead capturenot Fillout
- E-commerce payment form processingnot Fillout
- Multi-site form managementnot Fillout
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Fillout
- The Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.
- EU data residency begins on the Team plan at 250 USD per month, more than three times the Business price, and is not applied automatically; you must upgrade and then raise a support request to be moved.
- The Team plan is hidden behind a secondary tab that does not render without interaction, so buyers reading the pricing page see Business at 75 USD as the top self-serve tier and only discover the 250 USD step when they ask for single sign-on or EU hosting.
- The enterprise marketing page lists hosting in the United States, EU, United Kingdom, Australia and Canada, but the security documentation and subprocessor list name only the United States and the EU, so three of those five regions should be confirmed in writing before they are relied on.
- The vendor is SOC 2 Type 2 but claims neither ISO 27001 nor HIPAA anywhere in its documentation, and it is angel-funded with no disclosed institutional round while the parent company now trades as Zite and ships a separate AI application builder.
Gravity Forms
- Basic license covers only 1 site and renews at $59/year after a discounted $44 first year
- Pro license is capped at 3 sites; using it on more requires the Elite tier at $259/year renewal
- Marketing integrations like HubSpot and Mailchimp are Basic-tier only, while payment and workflow add-ons (Stripe, Zapier, Trello) require Pro or above
Pricing, plan by plan
Fillout
Free- FreeFree
- 1,000 responses per month
- Unlimited forms and unlimited seats
- 20 MB per file upload
- Starter$15/month
- 180 USD per year billed annually, a stated 20 percent saving on monthly billing
- 2,000 responses per month
- Unlimited forms and seats
- Pro$40/month
- 480 USD per year billed annually
- 5,000 responses per month
- Branding fully removed at this tier
- Business$75/month
- 900 USD per year billed annually
- Marketed as unlimited responses, subject to a fair use threshold near 30,000 per month
- 1 GB per file upload
Gravity Forms
$59/year- Basic$59/year
- 1 site license
- 20+ integrations including HubSpot, Mailchimp, Active Campaign
- Pro$159/year
- 3 site licenses
- Payment processing with Stripe, Square, PayPal
- 15+ Pro-level add-ons
- Elite$259/year
- Unlimited site licenses
- All add-ons included
- Advanced features: User Registration, Conversational Forms, Signature, Survey
Which should you pick?
Choose Fillout if
- You need unlimited seats and forms.
- You want to start without paying.
- You work on Web, API.
- You also want database read and write.
Choose Gravity Forms if
Nothing in the data separates Gravity Forms from Fillout on the points above - pick on price and on how each one feels to use.
Questions people ask
- Is Fillout or Gravity Forms better?
- Neither clearly leads. Fillout starts at Free and Gravity Forms at $59/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Fillout or Gravity Forms?
- Fillout has a free tier; the other does not. Paid plans start at Free for Fillout and $59/year for Gravity Forms.
- Does Fillout or Gravity Forms run on more platforms?
- Fillout runs on Web, API. Gravity Forms runs on Web.
- Can I use Fillout for free?
- Yes. Fillout has a free tier, so you can try it without paying. Gravity Forms starts at $59/year.
- What is Fillout best used for?
- Fillout is most often used for a team already running on airtable or notion that wants forms which update existing records rather than appending new rows, an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth, replacing a survey tool, a scheduling tool and a payment link with one form that does all three, public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quota. Of those, a team already running on airtable or notion that wants forms which update existing records rather than appending new rows and an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth are not what Gravity Forms is typically brought in for.
- What can Fillout do that Gravity Forms cannot?
- Fillout covers Unlimited seats and forms, Database read and write, Soft response limits, Conditional logic and calculations.
Answered from the vendors’ own pages
Fillout: Are seats really unlimited?
Yes. The vendor states there are no per-seat charges on any plan, including Free, and forms are unlimited too. Responses per month is the only meter below the Business tier.
Gravity Forms: What is the cheapest Gravity Forms plan?
The Basic plan is $59/year and includes 1 site license with 20+ integrations. The Elite plan at $259/year offers unlimited sites and all add-ons.
SourceFillout: What happens when I exceed my response quota?
Nothing breaks. Forms keep collecting, and you can upgrade, buy bulk submissions or wait for the monthly reset.
Gravity Forms: Can I process payments with Gravity Forms?
Yes. Payment processing with Stripe, Square, and PayPal is included in the Pro ($159/year) and Elite ($259/year) plans, but not in the Basic plan.
SourceFillout: Can I host respondent data in the EU?
Only from the Team plan at 250 USD per month, and only after contacting support to switch. Note that email and payment subprocessors remain in the United States regardless.
Gravity Forms: How many sites can I use Gravity Forms on?
The Basic plan covers 1 site, Pro covers 3 sites, and Elite covers unlimited sites. All pricing is annual subscription.
SourceFillout: Is the Business plan really unlimited responses?
It is unmetered, not uncapped. The fair use policy names roughly 30,000 submissions a month as the point at which the vendor may intervene, so treat that as the practical ceiling.
Related pages
More on Gravity Forms
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