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Productivity · head to head

Fastmail vs MindManager

Fastmail logo

Fastmail

Productivity

Paid email hosting with custom domains, calendar and contacts, run without ad-based revenue

From
$3/month
Rated
-
Full reviewWebsite
MindManager logo

MindManager

Productivity

Visualize your path to success

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Fastmail it does not provide end-to-end encryption by default, so users specifically wanting zero-knowledge mail should compare it against Proton Mail or Tuta rather than assume parity.; MindManager actual prices are not displayed on the pricing page despite having a clear tier structure
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Fastmail and MindManager actually diverge.

Attributes where Fastmail and MindManager differ
AttributeFastmailMindManager
Starting price$3/monthOn request
Pricing modelPer user per monthquote
PlatformsWeb, iOS, Android, macOS, WindowsWeb

Identical on both: free tier (No), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fastmail

  • Custom domain hosting
  • Masked email
  • Unlimited aliases
  • Integrated calendar and contacts
  • Migration tools
  • JMAP support

Only in MindManager

Nothing recorded that Fastmail does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Fastmail

  • Someone who wants their email address tied to a domain they own rather than a free provider they do notnot MindManager
  • A small business wanting hosted mail on its own domain without running mail server infrastructurenot MindManager
  • A person leaving Gmail specifically to stop an ad-funded provider processing their mailnot MindManager
  • A household migrating several accounts to one paid provider with shared billingnot MindManager

MindManager

  • Visualizing scattered ideas into organized strategiesnot Fastmail
  • Planning meetings with collaboration toolsnot Fastmail
  • Creating Gantt charts and process mapsnot Fastmail
  • Organizing information across multiple diagram typesnot Fastmail

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fastmail

  • It does not provide end-to-end encryption by default, so users specifically wanting zero-knowledge mail should compare it against Proton Mail or Tuta rather than assume parity.
  • Moving to Fastmail is a real migration with DNS changes for a custom domain, unlike installing a client such as Spark or Bluemail over an existing account.
  • There is no free tier at all, so a user just wanting to try it commits to a paid trial rather than a permanently free option.
  • Storage limits on the entry Basic plan are modest next to the free allowance Gmail gives, and heavy attachment users will need Standard or above.
  • Being based in Australia means it falls under Australian data access law, which some privacy-focused buyers weigh differently from Swiss or German jurisdictions used by Proton Mail and Tuta.

MindManager

  • Actual prices are not displayed on the pricing page despite having a clear tier structure
  • Enterprise plan requires contacting sales for quote
  • Specific annual subscription rates are not shown on public pages

Pricing, plan by plan

Fastmail

$3/month
  • Basic$3/month
    • 6GB storage
    • No custom domain support
    • Core mail, calendar and contacts
  • Standard$5/month
    • 60GB storage
    • Custom domain support
    • Masked email and aliases
  • Professional$9/month
    • 150GB storage
    • Multiple custom domains
    • Priority support

MindManager

On request

No published plan breakdown. See the MindManager review.

Which should you pick?

Choose Fastmail if

  • You need custom domain hosting.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want masked email.
Fastmail review

Choose MindManager if

Nothing in the data separates MindManager from Fastmail on the points above - pick on price and on how each one feels to use.

MindManager review

Questions people ask

Is Fastmail or MindManager better?
Neither clearly leads. Fastmail starts at $3/month and MindManager at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fastmail or MindManager?
Fastmail starts at $3/month and MindManager at On request.
Does Fastmail or MindManager run on more platforms?
Fastmail runs on Web, iOS, Android, macOS, Windows. MindManager runs on Web.
What is Fastmail best used for?
Fastmail is most often used for someone who wants their email address tied to a domain they own rather than a free provider they do not, a small business wanting hosted mail on its own domain without running mail server infrastructure, a person leaving gmail specifically to stop an ad-funded provider processing their mail, a household migrating several accounts to one paid provider with shared billing. Of those, someone who wants their email address tied to a domain they own rather than a free provider they do not and a small business wanting hosted mail on its own domain without running mail server infrastructure are not what MindManager is typically brought in for.
What can Fastmail do that MindManager cannot?
Fastmail covers Custom domain hosting, Masked email, Unlimited aliases, Integrated calendar and contacts.

Answered from the vendors’ own pages

Fastmail: Is Fastmail a client like Spark, or does it host my email?

It hosts the mailbox itself; there is no separate provider underneath it the way Spark sits over Gmail.

MindManager: How much does MindManager cost?

MindManager offers Essentials, Professional, and Enterprise tiers with annual subscription pricing, but specific dollar amounts are not displayed on the public pricing page. Click the 'Buy now' button to see current rates.

Source
Fastmail: Does Fastmail offer end-to-end encryption?

Not by default in the way Proton Mail or Tuta do; its privacy position rests on being subscription-funded rather than ad-funded.

MindManager: Is there a free trial for MindManager?

Yes, MindManager offers a 30-day fully functional free trial for desktop versions without requiring upfront payment.

Source
Fastmail: Can I use my own domain?

Yes, from the Standard plan up, with full alias and masked email support.

MindManager: What is included in the Professional plan?

The Professional plan includes the complete desktop and web experience and is marked as the Best Value tier. It offers a one-time purchase option in addition to annual subscription.

Source
MindManager: Can educators and students get a discount?

Yes, MindManager provides a specialized Education tier for students and educators with unspecified pricing.

Source
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