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Software · head to head

Confluence vs Google Workspace

Confluence logo

Confluence

Software

Your remote-friendly team workspace

From
Free
Rated
-
Full reviewWebsite
Google Workspace logo

Google Workspace

Software

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite

The short version

  • Only Confluence has a free tier, so it costs nothing to try first.
  • Each has a real cost: Confluence listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X; Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • They diverge on capability: Confluence covers Page creation, Google Workspace covers Gmail business email.

Where they differ

Only the attributes on which Confluence and Google Workspace actually diverge.

Attributes where Confluence and Google Workspace differ
AttributeConfluenceGoogle Workspace
Starting priceFree€3.4/month
Free tierYesNo
PlatformsWeb, Windows, Macos, Ios, AndroidWeb
Founded20022006

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Confluence

  • Page creation
  • Rich text editing
  • Macros
  • Templates
  • Comments
  • Version history
  • Content organization
  • Jira

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Confluence

  • Knowledge basenot Google Workspace
  • Meeting notesnot Google Workspace
  • Process documentationnot Google Workspace
  • Project planningnot Google Workspace

Google Workspace

  • Business email and calendar managementnot Confluence
  • Collaborative document editingnot Confluence
  • Video conferencing and meetingsnot Confluence
  • Secure document storage and sharingnot Confluence

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Confluence

  • Listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Pricing, plan by plan

Confluence

Free
  • FreeFree
    • Unlimited pages
    • Basic sharing
    • Search
  • Standard$5.5/month
    • Everything in Free
    • Advanced permissions
    • Macros

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Which should you pick?

Choose Confluence if

  • You need page creation.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want rich text editing.
Confluence review

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Questions people ask

Is Confluence or Google Workspace better?
Neither clearly leads. Confluence starts at Free and Google Workspace at €3.4/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Confluence or Google Workspace?
Confluence has a free tier; the other does not. Paid plans start at Free for Confluence and €3.4/month for Google Workspace.
Does Confluence or Google Workspace run on more platforms?
Confluence runs on Web, Windows, Macos, Ios, Android. Google Workspace runs on Web.
Can I use Confluence for free?
Yes. Confluence has a free tier, so you can try it without paying. Google Workspace starts at €3.4/month.
What is Confluence best used for?
Confluence is most often used for knowledge base, meeting notes, process documentation, project planning. Of those, knowledge base and meeting notes are not what Google Workspace is typically brought in for.
What can Confluence do that Google Workspace cannot?
Confluence covers Page creation, Rich text editing, Macros, Templates. Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. Both handle Slack.
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Related pages

More on Confluence

More on Google Workspace

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